Purpose, Scope & Dimension of Job:
This position has two key purposes. First, the position provides leadership and supervision to the purchasing function which includes, in addition to purchasing, coordination with the Risk Manager of the College’s general liability insurance and related risk management, and oversight of operational leases and contracts. Second, this position participates as a member of the College’s management team to achieve the College’s mission and goals and objectives.
As the leader of the purchasing operation, this position:
- Develops and maintains an array of activities to ensure that purchases of goods and services made by the College are in compliance with Board policy and applicable law, obtaining goods and services at the least cost and highest quality.
- Minimizes loss exposure by, among other things assessing risk and obtaining, appropriate liability coverages at competitive prices.
- Creates and maintains a customer-focused culture in assigned areas of responsibility.
- Ensures the creation and maintenance of operational leases and contracts which protect and advance the College’s interests.
This is a working supervisor position. As such, it performs tasks identical to persons supervised and is the employee who primarily handles the general liability and leases and contracts functions.
Supervisory Responsibility:
This position is the immediate supervisor of two (2) purchasing specialists.
Minimum Requirements
- Education: Bachelor’s degree in business or a related field.
- Experience: At least three years of hands-on experience in position(s) with responsibilities in procurement or supply chain management to include purchasing, contract services, accounting, budgeting, and insurance. Experience must include performing purchasing duties in an automated financial system.
- One year of experience in a supervisory role which may be concurrent with requirement #2.
- Strong oral and written communication skills; must be able to communicate in a clear, concise manner.
- Strong interpersonal skills with demonstrated ability to work with diverse groups of people. Must have the ability to work as a team member, foster a cooperative work environment and maintain effective supervisory relationships.
- Demonstrated work history of providing high quality, proactive customer-oriented services including problem-solving orientation; strong listening skills; expertise in advising and consulting; history of coordinated work effort with extensive follow-through and follow-up; and experience identifying customer needs.
- Strong analytical and documentation skills; attention to detail; experience assembling and presenting complex quantitative information.
- Ability to appropriately use standard office productivity software as mandated by the College, such as MS Office.
- Work history which demonstrates personal initiative in, and ownership of, assigned areas of responsibility as well as the proactive implementation of change.
- Demonstrated project planning and management, time management, and priority setting skills. Demonstrated history of on-time delivery of projects, project coordination; and anticipation of issues.
- Ability to work successfully in an environment without detailed direction and in the absence of work process documentation.
Additional Desirable Qualifications
- Certified Purchasing Manager (CPM) or Certified Public Purchasing Officer (CPPO)
- Experience with Ellucian or similar systems
- Higher Education experience
Physical Requirements/Working Conditions
- Must be able to remain in a stationary position for extended periods of time.
- Needs to frequently move about the office and campus.
- Frequently operations office equipment such as computer, copier, fax, etc.
- Constantly communicates with others both inside and outside of the College. Must be able to exchange information in these situations.
Work Schedule
Standard hours are 8-5 Monday through Friday but, as a supervisor, must work hours and schedule necessary to ensure success.
Additional Information
- First consideration given to internal candidates.
- Degree must be conferred by either offer date or close of posting
- Visa sponsorship is not available
- The College is unable to assist with travel and/or relocation expenses.
- Selected candidates must submit to a drug test and criminal background check.
- The College reserves the right to cancel the search at any time.
Application Deadline Additional Application Deadline Information
The College reserves the right to close the recruitment process once a sufficient applicant pool has been identified.
Equal Opportunity Statement
As an equal opportunity institution, the College encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. The College does not discriminate in educational or employment opportunities or practices on the basis of race, sex, color, religion, gender, national origin, veteran’s status, age, disability unrelated to an individual’s ability to perform adequately, sexual orientation, or any other characteristic protected by law. Title IX Coordinator Contact Information: 1401 E. Court St., Prahl College Center (PCC- 2030G), Flint, MI 48503, (810) 762-0024. Title II, ADA, Coordinator Contact Information: 1401 E. Court St., Curtice-Mott Complex (CM-1024), Flint, MI 48503, (810) 762-0373. Section 504 Coordinator Contact Information: 1401 E. Court St., Prahl College Center (PCC- 1130), Flint, MI 48503, (810) 762-0191.
