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Accounts Payable & Receiving Coordinator

Logan A/C & Heat Services -
Dayton, OH

Quick Apply

Job Details

Full-time
$60,000 a year
7 days ago

Benefits

Profit sharing
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
401(k) 4% Match
Vision insurance
401(k) matching
Opportunities for advancement
Life insurance

Qualifications

Associate's degree in accounting
Correspondence management
Three-way invoice matching
Confidential information handling
Accounts receivable management
Phone communication
Spreadsheets
Associate's degree in finance
Purchase order management
Mid-level
Refund processing
Finance
Financial issue resolution
Administrative experience
Vendor statement reconciliation
Analysis skills
Order fulfillment receiving
Financial records management
Financial workflow efficiency improvements
Financial record maintenance
Receiving shipments
Updating inventory records
Vendor communication
Invoice data entry
Stock receiving
CRM system proficiency
Deposits
Productivity software
Sage Intacct
1 year

Full Job Description

Accounts Payable & Receiving Coordinator | Full-Time | On-Site | Vandalia, OH

Help keep our financial operations running smoothly by ensuring invoices, receiving, and vendor transactions are processed accurately and on time.

Logan Services is seeking a detail-oriented, organized Accounts Payable & Receiving Coordinator to join our Finance team. This position is ideal for someone who enjoys working with numbers, solving discrepancies, improving processes, and collaborating across departments to keep financial operations running efficiently.

In this role, you'll work closely with Accounting, Logistics, Purchasing, and Operations to manage purchase orders, receiving, vendor invoices, customer refunds, manufacturer rebates, and other essential accounting functions. If you thrive in a fast-paced environment and enjoy ensuring every detail is accurate, we'd love to meet you.

Why Join Logan Services?

Since 1969, Logan Services has proudly served homeowners throughout Ohio by investing in great people and delivering exceptional customer service. As a family-owned company, we believe our employees are our greatest asset and provide opportunities for professional growth, collaboration, and long-term career success.

What We Offer

Competitive salary
Medical, dental, and vision insurance
Short-term and long-term disability insurance
Voluntary life insurance
100% company-paid life insurance and AD&D
Traditional 401(k) with a 4% company match plus Roth contribution option
Paid time off and paid holidays
Profit-sharing opportunities
Ongoing training and professional development
Stable Monday-Friday schedule
Opportunities for advancement within a growing company

What You'll Do

As an Accounts Payable & Receiving Coordinator, you'll help ensure vendor invoices, purchase orders, receipts, and customer transactions are processed accurately while supporting the day-to-day financial operations of the business.

Responsibilities

Review purchase orders, receiving documents, and vendor invoices to ensure accuracy and compliance with company policies
Work with managers and department leaders to ensure invoices are properly authorized and processed
Receive inventory and materials into our CRM while maintaining accurate electronic documentation
Verify receipts match vendor invoices and statements, investigating and resolving discrepancies as needed
Maintain a working knowledge of General Ledger (GL) coding and communicate coding corrections when necessary
Process daily consumer finance company deposits and coordinate with Finance for posting in Sage Intacct
Apply manufacturer rebates to customer accounts while ensuring timely reimbursement from manufacturers
Process customer refunds accurately and efficiently
Monitor warranty credits and vendor returns to ensure vendor statements remain accurate
Conduct bi-weekly customer open Accounts Receivable audits
Manage vendor correspondence related to Accounts Payable via phone and email
Coordinate the Non-Sufficient Funds (NSF) process to ensure timely collection of outstanding balances
Identify opportunities to improve receiving and Accounts Payable processes and increase operational efficiency
Maintain accurate financial records while handling confidential information with professionalism
Perform other duties as assigned

What We're Looking For

Preferred Qualifications

Associate degree in Accounting, Finance, or equivalent combination of education and experience
1-3 years of experience in Accounts Payable, Receiving, Accounting, or a related administrative role
Working knowledge of General Ledger (GL) coding principles
Experience with ERP or CRM systems; ServiceTitan and Sage Intacct experience is a plus
Experience processing invoices, vendor statements, purchase orders, or inventory transactions

Skills & Abilities

Strong attention to detail and commitment to accuracy
Excellent organizational and time management skills
Ability to manage multiple priorities and meet deadlines
Strong analytical and problem-solving skills
Excellent written and verbal communication skills
Proficiency in Microsoft Excel and Microsoft Office applications
Ability to work independently while collaborating across departments
Strong follow-up skills and commitment to seeing issues through to resolution
Ability to maintain confidentiality when handling financial information
Positive attitude with a continuous improvement mindset

Our Core Values (PARTE)

People First – We respect and support one another because people are the foundation of our success.

Agile – We embrace change and continuously improve our processes.

Radical Ownership – We take responsibility, solve problems, and follow through.

Teamwork – We work together across departments to achieve shared goals.

Excellence – We strive for accuracy, efficiency, and continuous improvement in everything we do.

Build Your Career with Logan Services

This role offers the opportunity to make a meaningful impact by supporting the financial processes that keep our business running efficiently. You'll collaborate with multiple departments, work with industry-leading business systems, and play an important role in maintaining the accuracy and integrity of our accounting operations.

If you're detail-oriented, organized, enjoy problem-solving, and are passionate about delivering accurate financial support, we'd love to hear from you.

Apply today and join the Logan Services team.

Logan Services, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable law.

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