Requisition No: 881235
Agency: Department of Health
Working Title: ADMINISTRATIVE ASSISTANT II - 64085431
Pay Plan: Career Service
Position Number: 64085431
Salary: $40,560.00 to $48,500.00
Posting Closing Date: 08/14/2026
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Job posting category (Open Competitive)
Your Specific Responsibilities:
Job Description
In this position, you will serve as the Administrative Assistant II, assisting administration with personnel functions by working with Lead Human Resources office in Tallahassee.
Some of the job duties that you will perform include:
- Assists supervisors with Classification actions, creating and coordinating necessary paperwork and approvals.
- Monitors and evaluates vacant positions and recruitment efforts to ensure the maximum number of qualified candidates and minimum number of vacancies. Monitors and evaluates causes of vacant positions for retention purposes.
- Maintains and keeps current Rate information including on-line Rate Administration System database and internal data, current and upcoming vacant positions, and at-risk for abolishment.
- Creates security access badges for employees, vendors, volunteers, interns, and others, manages and updates security databases and security system as necessary.
- Maintain interior door access controls including keys, Sonitrol, key codes, etc. Provides backup to access for secure rooms, including creating/updating access levels, documentation, etc.
- Maintains knowledge of and stays current on leave and attendance policies and procedures, rules and regulations, providing guidance to employees and supervisors.
- Provides backup for and stays current on recruitment processes.
- Works with employees and supervisors to provide requested documentation to HR, Monitors and approves HR tickets.
- Schedules and performs fingerprinting for background checks for current employees, candidates for employment, or others as needed. Initiates drug testing process when applicable.
- Backup for all security-related service agreements. Make recommendations and collects cost data on projects and anticipated replacement schedules for existing security systems.
- Provides backup for routine purchasing of materials, supplies and services
- May be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
Required Knowledge, Skills, and Abilities:
Ability to work independently
Ability to understand and apply applicable rules, regulations, policies and procedures relating to personnel program functions.
Ability to communicate effectively, verbally and in writing.
Ability to plan, organize and coordinate work assignments
Qualifications:
Minimum -
Must be willing to physically come in the office to perform the duties & responsibilities of the positions
Must have current authorization to work in the United States without employer sponsorship
Must have at least 2 years working in a professional office setting
Preferred -
Knowledge of one or more personnel program functions, such as Selection, Classification and Pay, Employee Benefits, Labor Relations, Employer/Employee Relations or Training.
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
1845 Holsonback Drive, Daytona Beach, FL 32117
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions
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Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available. All documentation is due by the close of the vacancy announcement.
Location:
DAYTONA BEACH, FL, US, 32117
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Nearest Major Market: Daytona Beach
