The purpose of this classification, under general direction from the Utilities Director, is the scheduling and supervision of the work of the Utilities Engineering Division. Employee in this classification performs supervisory, administrative, and technical engineering work. Position is responsible for all engineering work related to water, sewer, reuse, and stormwater on capital utility projects or public utility infrastructure related to development proposed in the City. Successfully executes all phases of project management including scope, budget, contract management, design, permitting, technical specifications, bid documents, construction, inspection, inter- and intra-departmental coordination reviews work of design consultants, and administration such as City approval processes and grant documentation on multiple concurrent projects while supporting and meeting guidelines and regulations set forth by the state and federal government and City code and department design standards. Assists in long-term planning of capital projects. Performs related work as required.
Bachelor’s degree in Civil Engineering or closely related field; supplemented by a minimum of 8-10 years previous experience and/or training that includes supervisory, project management, design, and construction experience.
Must be a Licensed Professional Engineer (PE) in the state of Florida or eligible to obtain such licensure by reciprocity/comity.
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Engineer responsible for management of engineering staff (consisting of professional engineers, project managers, GIS, and AutoCAD personnel, and inspectors) performing design, project management, and construction oversight on City utility infrastructure improvement projects and acts as the engineer-of-record on in-house design projects.
Provides oversight and direction to staff engineer(s) and other technical staff regarding development review including design, permitting, and construction to ensure the integrity of the City’s water and reuse distribution, sanitary sewer collection systems and treatment facilities.
Coordinates directly with engineers, developers, contractors, and other utilities such as Florida Power & Light and state agencies such as FDOT regarding public utility issues associated with development within the City.
Responds to citizen complaints regarding stormwater and water and sewer issues.
Meets with Contractors on City projects to discuss and resolve construction issues in the field.
Initiates and executes all phases of project management for assigned projects and track, report, and modify project progress as needed to ensure successful completion.
Prepares Requests for Proposals for consultant continuing contracts and project specific contracts; term services contracts; construction manager at risk contracts; design build contracts and other methods of construction.
Negotiates and oversees consultant contracts and capital construction projects.
Review plans and specifications submitted by consultants for various projects and follow through with revisions as needed to ensure contract adherence. Oversee the management of consultant and vendor contracts. Prepare addendums and change orders to consultant and vendor contracts.
Reviews and approves detailed plans, profile drawings, bid analysis, specifications, and cost estimates for a variety of construction projects.
Coordinates engineering work relating to maintenance of existing facilities or installation of new infrastructure with the Field and Treatment Facilities Operations staff.
Coordination with the City Legal Department, Purchasing Division, and Finance Department concerning consultant contracts, construction, contracts, change orders, request for proposals, developer agreements and procurement of goods and services.
Assists in the preparation, submittals, and approvals of facility plans, request for inclusion, and fiscal sustainability plans in support of obtaining FDEP SRF funding for large capital utilities projects.
Performs presentations to community groups and City boards regarding flooding issues and capital projects status updates.
Prepares engineering division budgets and coordinates capital improvement plans for public infrastructure needs with other Utilities Department staff, the finance department, outside consultants, and upper management. Coordinates and collaborates with various City and departmental divisions to determine short- and long-term capital needs and Comprehensive Plan goals and objectives, capital project scopes, budgets and schedules on an annual, 5-year and 10-year horizon in conjunction with other departmental needs and assist in prioritization of projects.
Supervises evaluates and assigns work to subordinate personnel.
MARGINAL FUNCTIONS:
Meets with legal, Public Works, and other relevant departments, outside agencies, developers, construction staff, and contractors to discuss and resolve construction disputes.
Researches, files, and performs administrative duties.
Meets with vendors.
Reviews design standards.
Performs related duties as required.
PERFORMANCE APTITUDES:
Data Utilization: Requires the ability to synthesize, hypothesize, and/or theorize concerning data and/or information involving modification of existing policies, strategies, and/or methods to meet unique or unusual conditions. Requires the ability to do so within the context of existing organizational theories and management principles.
Human Interaction: Requires the ability to inform and guide others by applying principles of professional counseling in addressing specific situations.
Equipment Machinery Tools and Materials Utilization: Requires the ability to operate and control the actions of equipment, machinery, tools and/or materials requiring complex and rapid adjustments.
Verbal Aptitude: Requires the ability to utilize a variety of advisory data and information such as engineering manuals and land development codes.
Mathematical Aptitude: Requires the ability to perform moderately complex algebraic and geometric operations and ability to utilize principles of basic probability and statistical inference.
Functional Reasoning: Requires the ability to apply principles of influence systems such as motivation, incentive, and leadership. Ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution.
Situational Reasoning: Requires the ability to exercise the judgment, decisiveness, and creativity required in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
ADA COMPLIANCE
Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects, and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability.
Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature, and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances.
PERFORMANCE INDICATORS: The work performance of supervisory and management personnel of the City of Daytona Beach is routinely evaluated according to the performance criteria outlined herein:
Knowledge of Job: Has considerable knowledge of the methods, procedures and policies of the City of Daytona Beach as such pertain to the performance of the essential duties of Utility Engineering Manager. Has thorough knowledge of principles and practices of engineering design, drafting and engineering office management. Has thorough knowledge of the laws, ordinances, standards, and regulations pertaining to the essential duties and responsibilities of the position. Has thorough knowledge of the organization of the department and of related departments and agencies. Clearly understands the occupational hazards and safety precautions required to perform the essential functions of the work. Has thorough knowledge of terminology and related professional languages used within the department as such pertain to work responsibilities. Knows how to maintain cooperative and effective relationships with intra- and interdepartmental personnel, as well as any external entities with which position interacts.
Quality of Work: Maintains high standards of accuracy in performing duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains quality communication and interaction with intra- and interdepartmental personnel, and any external entities with which position interacts.
Quantity of Work: Performs described Essential Functions and related assignments efficiently and effectively in a manner to produce a quantity of work which consistently meets established standards and expectations.
Dependability: Assumes responsibility for completion of assigned functions. Completes assigned work within established deadlines in accordance with directives, policies, standards, and prescribed procedures. Maintains accountability for assigned responsibilities in the technical, human, and conceptual areas.
Attendance: Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides sufficient notice to upper management with respect to vacation time and leave requests.
Initiative and Enthusiasm: Exhibits an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be accomplished and initiates appropriate and acceptable action for the completion of work with a minimum of supervision and instruction.
Judgment: Exercises analytical judgment in areas of responsibility. Identifies issues or situations as they occur and specifies decision objectives. Identifies or assists in identification of alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advisement, where appropriate, and researches issues, situations, and alternatives prior to exercising judgment.
Cooperation: Accepts supervisory and managerial instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences is justified (i.e. poor communications, variance with established policies and procedures, etc.). Offers suggestions and recommendations to encourage and improve cooperation both intra- and interdepartmentally.
Relationships with Others: Shares knowledge with managers supervisors and co-workers for mutual benefit. Contributes to maintaining high morale among all employees. Develops and maintains cooperative and courteous relationships both intra- and interdepartmentally and with external entities with which position interacts. Tactfully and effectively handles requests, suggestions, and complaints in order to establish and maintain goodwill. Emphasizes the importance of maintaining a positive image.
Coordination of Work: Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of work elements and establishes a personal schedule accordingly. Attends required meetings, planning sessions, and discussions on time. Implements work activity in accordance with priorities and estimated schedules.
Safety and Housekeeping: Adheres to all established safety and housekeeping standards to include regulatory entities. Ensures such standards are not violated.
Planning: Plans, coordinates and utilizes information effectively in a manner to improve activities and production. Knows and understands expectations regarding such activities and works to ensure such expectations are met. Develops and formulates, ways means, and timing to achieve established goals and objectives. Effectively and efficiently organizes, arranges, and allocates manpower, financial and other designated resources to achieve such goals and objectives.
Organizing: Efficiently organizes own work and that of subordinates as well. Ensures personnel under charge understand what results are expected of them, and that each is regularly and appropriately informed of all matters either affecting or of concern to them.
Staffing: Works with upper management, where appropriate, to select and recommend employment of qualified personnel. Personally, directs the development and training of personnel under charge, ensuring their proper induction orientation, and training.
Leading: Provides a work environment that encourages clear and open communications. Has a clear and comprehensive understanding of the principles of effective leadership, as well as the application of such principles to functions under charge. Provides adequate feedback to personnel under charge concerning their performance in terms of excellent, satisfactory, or lacking. Commends and rewards personnel under charge for outstanding performance and takes timely and appropriate disciplinary action as necessary. Exercises enthusiasm in influencing and guiding others toward achievement of established goals and objectives.
Controlling: Establishes and maintains a work environment that is orderly and controlled. Coordinates, audits, and controls manpower and financial resources efficiently and effectively. Coordinates, audits, and controls the utilization of materials and equipment efficiently and effectively. Has a clear and comprehensive understanding of established standards methods and procedures.
Delegating: Assigns duties and responsibilities as necessary and/or appropriate to meet goals, enhance abilities of personnel under charge, build their confidence, and assist them in personal growth. Establishes and maintains confidence in personnel under charge to meet new or additional expectations.
Decision Making: Exercises discretion and judgment in developing and implementing courses of action affecting functions under charge. Recognizes when a particular policy, procedure, or strategy does not foster the desired result. Moves decisively and explicitly to develop and implement alternatives.
Creativity: Regularly seeks new and improved methodologies, policies and procedures for enhancing the effectiveness of functions under charge. Employs imagination and creativity in the application of duties and responsibilities. Is not adverse to change that supports achievement of goals and objectives.
Human Relations: Strives to develop and maintain excellent rapport with personnel under charge. Listens to and considers their suggestions and complaints and responds appropriately. Establishes a work environment to promote and maintain mutual respect.
Policy Implementation: Has a clear and comprehensive understanding of policies regarding functions under charge and the function of the organization. Adheres to all policies in the discharge of duties and responsibilities and ensures the same for personnel under charge.
Policy Formulation: Maintains current knowledge of changes in operating philosophies and policies and routinely reviews such policies to ensure any changes in philosophy or practice are appropriately incorporated into functions under charge. Recognizes and understands the relationship between operating policies and practices and morale and performance. Strives to ensure established policies enhance same.
The City of Daytona Beach is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act the City of Daytona Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
