ABOUT US
Macon Foods is a mid-sized, natural foods manufacturing facility that provides a production home for both established brands like Maxine's Heavenly and a new generation of emerging brands and private label businesses.
While Macon Foods serves a variety of production needs, we prioritize partnerships with brands that challenge the status quo — creating products that delight, inspire, and move the industry forward. Our focus on speed-to-market innovation and exclusive brand-retailer collaborations reflects a belief that great products do not just fill shelves — they capture hearts, connecting emotionally with retailers and consumers alike.
Macon Foods is built by investing deeply in people — empowering every individual to take pride in their craft, think creatively, and grow with the business. We unite through a shared set of values:
- Uncompromising Integrity — We do the right thing, even when no one is watching.
- Honesty and Mutual Respect — We communicate openly, value differing perspectives, and treat everyone with basic human decency.
- Relentlessly High Standards — We set the bar high for ourselves and our products, and we never stop raising it.
- Creative Problem Solving — There is no problem without a solution; we stay resourceful, curious, and adaptable.
- "Yes We Can" Attitude — We meet challenges with optimism and action, believing teamwork makes anything possible.
ABOUT THE ROLE
The Administrative Assistant is a full-time, cross-functional support role reporting to the Director of Operations. This person keeps the day-to-day running smoothly by supporting leadership across administrative functions — from HR coordination and scheduling to travel arrangements and general office operations. It's a true catch-all position for someone who's organized, adaptable, and energized by variety, jumping in wherever the team needs a hand.
RESPONSIBILITIES
- Provide administrative support to leadership across departments
- Assist with HR functions such as onboarding paperwork, recordkeeping, and coordinating interviews
- Manage scheduling for leadership, including meetings, appointments, and facility-wide calendars
- Coordinate travel arrangements, including booking flights, hotels, and itineraries
- Maintain organized filing systems for administrative, HR, and operational documents
- Draft, proofread, and distribute internal communications and correspondence
- Order and manage office and facility supplies
- Assist with planning and coordinating company events and meetings
- Answer phones, greet visitors, and serve as a point of contact for general inquiries
- Take notes and track action items during leadership meetings
- Assist other departments with administrative tasks as priorities shift
- Maintain confidentiality with sensitive employee and company information
- Promote teamwork, communication, and collaboration
- Maintain an environment of professionalism, dignity, transparency, and respect
MINIMUM QUALIFICATIONS
- 2+ years of administrative or executive support experience
- Associate's or Bachelor's degree preferred
- Strong organizational skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- Proficiency with Google Workspace (calendar, email, docs, spreadsheets)
- Discretion when handling confidential HR and business information
- Comfort working across departments and adapting to shifting priorities
- Experience coordinating travel logistics a plus
- Prior exposure to HR processes (onboarding, recordkeeping) a plus
KEY COMPETENCIES
Organization, time management, attention to detail, discretion, communication, adaptability, problem-solving, multitasking, teamwork, dependability, professionalism
SCHEDULE
Full-time, Monday–Friday, 8:00 AM – 4:00 PM. Additional hours may occasionally be required depending on business needs.
OUR COMMITMENT
Macon Foods is an equal opportunity employer committed to a work environment that is fair, inclusive, and respectful for all employees. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, marital status, non-disqualifying physical or mental disability, national origin, veteran status, or any other protected status.
Pay: $18.00 - $23.00 per hour
Benefits:
- Paid time off
- Referral program
Application Question(s):
- What interests you about this role?
Language:
Work Location: In person
