Administrative Assistant, People Services
Heritage Behavioral Health Center —Decatur, IL
- $18.00 - $22.50 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Dental insurance
- 401(k)
Quick Apply
6d
HUMAN RESOURCES ADMINISTRATOR
PT STAR MANAGEMENT INC —United States
- Full-time
- Microsoft Outlook
- Mid-level
- Administrative experience
- Disability insurance
- Health insurance
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Administrative Assistant, People Services

Heritage Behavioral Health Center -
Decatur, IL

Quick Apply

Job Details

Full-time
$18.00 - $22.50 an hour
6 days ago

Benefits

Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Employee assistance program
Vision insurance
Gym membership
Life insurance

Qualifications

High school diploma or GED
Driver's License

Full Job Description

People Services Administrative Assistant

Heritage Behavioral Health Center – Decatur, IL
Salary: $18.50–$22.50/hour
Schedule: Full-Time | Monday–Friday, 8:00 AM–5:00 PM
Every Other Friday Off – Paid Wellness Day

Make a Career Where Your Work Truly Matters

Heritage Behavioral Health Center is seeking a detail‑oriented, service‑minded People Services Administrative Assistant to join our dedicated team. If you’re passionate about supporting others and want to contribute to meaningful work in mental health and substance use care, we want to meet you!

About Heritage Behavioral Health Center

Heritage is a mission‑driven Certified Community Behavioral Health Clinic (CCBHC) serving individuals across a multi‑county region. We believe every employee—regardless of their role—plays a part in improving the lives of the people we serve.

At Heritage, your well-being matters too.

Why You’ll Love Working Here

Every other Friday off – paid wellness day
Collaborative, mission-driven work culture
Meaningful work that directly supports community health
Organization that values and invests in its team

At Heritage, we care about our staff so they can focus on caring for others.

Position Overview

The People Services Administrative Assistant provides essential administrative and operational support to the People Services (HR) team. This role supports daily HR functions—such as onboarding, personnel file management, employee communication, scheduling, and compliance activities—while maintaining a trauma‑informed, customer‑focused approach aligned with Heritage’s mission.

You will work closely with leadership, staff, payroll, compliance, and external partners to ensure a positive employee experience and smooth HR operations.

Key Responsibilities

Provide administrative support including scheduling, correspondence, document preparation, and meeting coordination
Assist with onboarding logistics and track required documentation
Maintain accurate personnel files and support agency compliance processes
Enter and manage employee data in HR systems; assist with basic reporting
Serve as a first point of contact for routine employee inquiries
Ensure all employee information is handled confidentially and securely
Support department collaboration with payroll, compliance, and leadership
Assist with agency audits and personnel file maintenance
Participate in special projects and perform other duties as assigned

Knowledge, Skills & Abilities

Strong professionalism, interpersonal skills, and customer service mindset
Ability to maintain the highest levels of confidentiality
Excellent attention to detail and organizational skills
Proficient with Microsoft Office (Word, Excel, Outlook, Teams)
Ability to learn HR systems such as ADP and document management tools
Understanding of HIPAA, HR confidentiality standards, and compliance practices
Strong written and verbal communication skills
Ability to manage multiple priorities in a fast-paced environment
Demonstrates initiative, problem‑solving, and process‑improvement mindset

Education & Experience

High school diploma or equivalent required
Prior administrative or office support experience preferred
HR, healthcare, behavioral health, or social service experience is a plus
Valid driver’s license, reliable transportation, and insurance required

What We Offer

Generous Time Off: vacation, sick, personal, and holiday leave
Wellness Benefits: paid wellness day every other Friday, EAP, fitness reimbursement
Insurance: health, dental, vision, FSA (healthcare & dependent care), and supplemental life insurance
Retirement: 401(k) and Roth options
Professional Growth: tuition assistance and continuing education opportunities

Quick Apply

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