Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while looking beyond kidney care and investing in transforming vital organ therapies. Greater flexibility and efficiency in therapy administration for care teams, and longer, fuller lives for patients— that is what Vantive aspires to deliver.
We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us is driven to help improve patients’ lives worldwide. Join us in advancing our mission to extend lives and expand possibilities.
Your Role at Vantive
The Executive Assistant plays a meaningful role on the Treasury team, providing dedicated support to executives as well as providing support for their team members and function as a whole . You will have exposure to senior levels of the organization, partnering with other Executive Assistants and external stakeholders will be part of the day-to-day responsibilities.
Your team
Vantive’s Finance function supports business leaders to engage with healthcare providers, patients, and regulators to address unmet medical needs through innovation, evidence generation and evidence dissemination in order to optimizes the impact and ensure patient safety of Vantive’s products and therapies. The organization consists of employees throughout the world who work with a wide range of cross functional and external partners to ensure optimal and safe use of Vantive’s products and therapies to save and sustain lives.
What you'll be doing
Coordinate/manage schedules for corporate leaders.
Build/prepare correspondence and complex PowerPoint presentations. Develop database/spreadsheets.
Coordinate global and domestic travel arrangements, including air, ground transportation, hotels, visas/passports, and meeting coordination
Prepare expense reports; manage department purchase orders. Apply and implement internal policies and provide training as needed.
Support Treasury, Accounting and Internal Audit department.
Treasury tasks will include recording and depositing checks received via mail, and distributing relevant information to tax and accounting teams.
PowerPoint skills to create/update/modify presentations.
Support departmental projects and projects manage/event coordinate departmental meetings and events which could include both in-person or virtual or mixed events.
What you'll bring
HS Diploma required; Associates' degree or professional certification preferred
3+ years of experience at Executive Assistant or comparable level
Excellent written, verbal and interpersonal communication skills and ability to interact with senior leadership internally and externally
Excellent organization and project management skills; Identify new solutions to complex problems.
Understand available resources and deliver on short notice.
Experience working with Global teams and internal/external business partners
Can-do attitude, take charge mentality, demonstrate flexibility and tenacity to overcome ambiguous situations. Able to maintain information in a confidential manner.
Outlook calendar management/scheduling skills
Experience using Concur for travel and expense report preparation, submission and reconciliation.
Provide support and expertise on MS Office Suite (Word, Excel, PowerPoint and Outlook)
Highly proficient in invoice/PO processing
Strong knowledge of Teams and other video conferencing tools. Learns and adopts new technology and adapts to shifts in business strategy.
Leadership role providing administrative support/management of internal and external events as requested. Clear, collaborative communications with executive administrative staff.
We understand compensation is an important factor as you consider the next step in your career. At Vantive, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $49,000 to $70,000 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. This position is also eligible for a discretionary bonus. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.
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US Benefits at Vantive
This is where your well-being matters. Vantive offers comprehensive compensation and benefits packages for eligible roles. Our health and well-being benefits include medical, dental and vision coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance. Financial and retirement benefits include the Aon Pooled Employer Plan (“Aon PEP”), Vantive’s 401(k) retirement savings plan, to help you prepare for your future. The Aon PEP is designed to help improve retirement outcomes by providing retirement resources more efficiently. The plan offers a robust set of investment options, financial education, and a suite of resources to support your retirement goals.
We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave. Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits. Join us and enjoy the competitive compensation and benefits we offer to our employees. For additional information regarding Vantive’s US Benefits, please speak with your recruiter or visit our Benefits site: Benefits | Vantive
Equal Employment Opportunity
Vantive is an equal opportunity employer. Vantive evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.
Know Your Rights: Workplace Discrimination is Illegal
Reasonable Accommodation
Vantive is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information. Form Link
Recruitment Fraud Notice
Vantive has discovered incidents of employment scams, where fraudulent parties pose as Vantive employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.
