Top 5 Staffing coordinator Jobs in Dekalb, Il

Talent Acquisition Coordinator
Richards Building Supply —Aurora, IL
- $20 - $25 an hour
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Flexible schedule
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Talent Acquisition Operations Coordinator
Deo-Tek, Inc. —North Aurora, IL
- $20 - $22 an hour
- Weekends as needed
- Spanish
- English
- Research
- Health insurance
- Dental insurance
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Talent Acquisition Coordinator

Richards Building Supply -
Aurora, IL

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Job Details

Temporary | Part-time
$20 - $25 an hour

Benefits

Flexible schedule

Qualifications

Data integrity assurance
Record keeping
Microsoft Excel
Microsoft Outlook
Data analytics tools for recruitment
Phone communication
Customer service
Operations coordination
Direct sourcing recruitment
ATS
Mid-level
Recruitment metrics tracking
Full cycle recruiting
Software administration
Administrative experience
Meeting scheduling
Data integrity and documentation
Online database candidate sourcing
Data management
HR systems
Organizational skills
Microsoft Teams
Management reporting
CRM system proficiency
Job offer management
Recruitment marketing material development
Resume management software
Communication skills
Recruitment process improvement
Reporting tools for recruitment

Full Job Description

Richards Building Supply is seeking a detail-oriented and highly organized Recruiting Coordinator to support our Talent Acquisition team during a period of growth and team transition. This position will initially be a part-time seasonal contract role and is expected to expand in scope to provide maternity leave coverage through the holiday season and into the new year.

This role will partner closely with the Talent Acquisition team to support day-to-day recruiting operations, candidate communications, interview scheduling, sourcing activities, and applicant tracking system administration. The ideal candidate enjoys managing multiple priorities, providing an excellent candidate experience, and keeping processes running smoothly behind the scenes. As training progresses, this individual will have the opportunity to assume greater recruiting responsibilities, including candidate screening and full-cycle recruiting support.

What You'll Do

Recruiting Operations & Candidate Management

Review incoming applications and identify qualified candidates for recruiter review.

Process candidate records and maintain accurate information within the Applicant Tracking System (ATS) and CRM.

Update candidate statuses, notes, and recruiting activity records.

Send candidate communications including interview confirmations, reminders, and rejection emails.

Monitor candidate pipelines and proactively follow up with applicants throughout the hiring process.

Support offer administration, including offer preparation and tracking.

Interview Coordination

Schedule phone screens, virtual interviews, and onsite interviews.

Coordinate interview availability between candidates and hiring managers.

Send interview confirmations, reminders, and updates.

Reschedule interviews as needed and ensure a smooth candidate experience.

Follow up with hiring managers regarding interview feedback and next steps.

Candidate Sourcing & Outreach

Source candidates through job boards, talent databases, and sourcing platforms.

Support recruiting campaigns through email and SMS outreach.

Maintain candidate searches and talent pools across multiple recruiting tools.

Assist with candidate engagement initiatives designed to generate applicant flow for priority openings.

Talent Acquisition Administration

Create and maintain job requisitions and job postings.

Ensure recruiting platforms and sourcing tools are properly configured for active openings.

Monitor applicant flow and identify recruiting bottlenecks.

Generate recruiting activity updates and assist with reporting.

Help maintain recruiting processes, documentation, and system data integrity.

Growth Opportunity

As onboarding progresses, this role will expand to include:

Conducting phone screens and initial candidate assessments.

Managing candidate pipelines for assigned positions.

Partnering with hiring managers throughout the recruiting process.

Supporting full-cycle recruiting activities during maternity leave coverage.

Qualifications

Previous experience in recruiting, human resources, customer service, administrative support, scheduling, or a related field preferred.

Strong organizational skills and ability to manage multiple priorities simultaneously.

Excellent written and verbal communication skills.

Ability to work independently and follow through on tasks with minimal supervision.

Strong attention to detail and commitment to maintaining accurate records.

Comfortable learning new technology and working within multiple software systems.

Proficiency with Microsoft Office products, including Outlook, Excel, and Teams.

Experience with ATS, CRM, or recruiting platforms is a plus.

What Makes Someone Successful in This Role

Highly organized and proactive.

Comfortable working in a fast-paced environment.

Candidate-focused and service-oriented.

Strong sense of urgency and follow-through.

Able to pivot between administrative tasks and recruiting activities throughout the day.

Passionate about creating a positive hiring experience for candidates and hiring managers.

Employment Details

Part-Time Seasonal Contract Position

Opportunity to expand into a temporary maternity leave coverage role

Flexible schedule based on business needs

Potential for increased hours and responsibilities during maternity leave coverage

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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staffing coordinator jobs in dekalb, il

Talent Acquisition Coordinator

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