Top 445 Administrative assistant Jobs in Delray Beach, Fl

Administrative Assistant / Project Manager for Landscape Design Office
Lang Design Group —Lake Worth Beach, FL
- $55,000 - $70,000 a year
- Full-time
- Background check
- Google Workspace
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Mail Clerk/Receptionist
The Russo Firm —Boca Raton, FL
- $15 an hour
- Full-time
- Bilingual
- Background check
- Spanish
- Health insurance
- Dental insurance
Quick Apply
5d
Finance Administrative Assistant - Pastoral Center
Diocese of Palm Beach —Palm Beach Gardens, FL
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Hybrid Quality Assurance Specialist 2, Research Administration, FT,9A-5:30P
Baptist Health South Florida —Florida
- $60,036.16 - $78,047.01 a year
- Full-time
- Hybrid work
- 5 years
- Bachelor of Science
- Mid-level
- Wellness program
- Health insurance
Human Resources Assistant
Gunther Motor Company Of Plantation Inc —Delray Beach, FL
- $20 - $23 an hour
- 8 hour shift
- Office
- Administrative experience
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Secretary I - Greeter (FGP) - Delray Beach, Florida
NYU Langone Health —Delray Beach, FL
- Online Application
- Word processing
- Writing skills
- HIPAA
- Wellness program
Onsite Administrative Assistant
GRS Community Management —Boynton Beach, FL
- From $25 an hour
- Full-time
- Pass drug screening
- Office
- In-person
- Health savings account
- Paid holidays
Administrative Assistant
Campbell Property Management —Boynton Beach, FL
- Up to $26 an hour
- Full-time
- Office
- Communication skills
- Entry level
Quick Apply
Administrative Office Coordinator - City Clerk
City of Delray Beach, FL —Delray Beach, FL
- $44,366.40 - $70,969.60 a year
- Full-time
- Mid-level
- Office
- Finance
2d
Entry-Level Talent Coordinator
Platinum Group Security —Delray Beach, FL
- $19 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Paid time off
17h
Admin Assistant School
The School District of Palm Beach County —Boynton Beach, FL
- Full-time
- Background check
- US work authorization
- Military encouraged
SECRETARY SPECIALIST - 80081471
The State of Florida —Lake Worth, FL
- $1,390.99 - $1,439.79 a week
- Computer literacy
- Writing skills
- Pass drug screening
4d
Restaurant Admin
Texas Roadhouse —Boynton Beach, FL
- $20 - $22 an hour
- Full-time
- Office
- Restaurant
- Communication skills
- Disability insurance
- Health insurance
Office Administrator II (PART TIME)
Palm Beach County Parks and Recreation/Parks Maintenance Division —Delray Beach, FL
- $18.64 an hour
- Part-time
- Mid-level
- Office
- Administrative experience
Quick Apply
1d
Coordinator of Entity Events, Administration
Boca Raton Regional Hospital —Boca Raton, FL
- $47,561.53 - $61,829.99 a year
- Mid-level
- High school diploma or GED
- Bachelor's degree
- Wellness program
- Health insurance
4d
Administrative Assistant
VESTA PROPERTY SERVICES INC —Delray Beach, FL
- $14.00 - $21.84 an hour
- Full-time
- Office
- High school diploma or GED
- Travel
- Health savings account
- Health insurance
Quick Apply
1d
Administrative Assistant
Dione Lopes Dance & Fitness/GoodTimes After School and Summer Camp —Coconut Creek, FL
- $25 - $45 an hour
- Full-time
- Background check
- Google Workspace
- Microsoft Outlook
- Paid time off
Quick Apply
12d
Receptionist - State Farm Agent Team Member
Marion Fazio - State Farm Agent —Delray Beach, FL
- $40,000 - $60,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Paid time off
- Opportunities for advancement
Quick Apply
Executive Administrative Assistant
Blackpoint Partners LLC —West Palm Beach, FL
- $85,000 - $95,000 a year
- Full-time
- Microsoft Excel
- 5 years
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
7d
Administrative Assistant
New York Minute Trucking Ops Inc —Boca Raton, FL
- $22 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Writing skills
- Health insurance
- 401(k)
Quick Apply

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Administrative Assistant / Project Manager for Landscape Design Office

Lang Design Group
Lake Worth Beach, FL

Quick Apply

Job Details

Full-time
$55,000 - $70,000 a year

Benefits

Health insurance
Dental insurance
Paid time off

Qualifications

Computer operation
Payroll tax processing
Computer literacy
Bookkeeping for tax purposes
Financial record maintenance
QuickBooks Online
QuickBooks
State tax return preparation
Office management
Construction submittals
Cross-functional communication
Payroll record maintenance
Quality data entry

Full Job Description

Overview
Join our vibrant Landscape Architectural Design Office & Landscape installation firm as an Administrative Assistant and Project Manager, where your energy and organizational prowess will drive our projects forward and ensure seamless office operations. This dynamic role combines administrative excellence with project coordination and scheduling, offering a unique opportunity to contribute to inspiring outdoor spaces while managing day-to-day office functions. If you thrive in a fast-paced environment, excel at multitasking, and possess a passion for landscape design, this position is perfect for you!

Duties

Provide exceptional front desk support and interactions with scheduling and managing clients accounts and meetings with professionalism and warmth
Oversee calendar management for project timelines, meetings, and appointments using Microsoft Office and Google Workspace tools
Handle data entry, filing, emails and document proofreading to maintain accurate project records and correspondence as well as assist the lead landscape architect project manager of the design office handling blueprints, plans management, permit applications, permit submittals , municipality communications and preparing plan packages for submittals, assist with production scheduling for the design department as well as help assist with typing up proposals etc.
Support bookkeeping activities using QuickBooks, including invoicing, proposals and expense tracking working directly under the CFO.
Coordinate project schedules, track deadlines, and assist with task prioritization to ensure timely completion of landscape projects
Facilitate communication between clients, vendors, contractors, and internal teams to streamline project workflows
Maintain organized office management systems, ensuring all supplies, files, and records are up-to-date and accessible
Provide customer support via phone and email, addressing inquiries promptly and professionally
Assist with clerical tasks such as typing reports, preparing presentations, and managing correspondence

Experience

Proven office/ project management or administrative experience in a professional setting
Familiarity with landscape design, construction or related fields is a plus but not required; enthusiasm for the industry is valued
Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace (Docs, Sheets), and data entry skills
Experience with QuickBooks software is required for invoicing and proposals.
Excellent organizational skills with the ability to multitask effectively in a busy environment
Bilingual abilities not required.
Previous experience in customer service roles such as bookeeper, project manager or personal assistant enhances suitability for this position
Knowledge of phone etiquette, email etiquette, and phone systems ensures professional communication at all times

Responsibilities:
- General administrative assistant under the CFO / Design & Landscape offices , bookkeeping , prepare overhead reports, account analysis, cash flow, tracking and reconciliation of operating and payroll to ensure accuracy and completeness of financial records, general payroll and general payroll , Quickbooks office and Quickbooks online experience is a must.
- Assist with but not limited to accounts receivable, collections, payables, invoicing, vendor management, payroll, general payroll taxes, insurance certificates, request COI, help with proposals, estimates, invoicing, tracking, change orders, job costing, banking reconciliation of operating and payroll, accurate financial reports and budget projections, customer relations, payroll, human resources.
- Ability to prepare and understand budgeting projections by gathering and organizing financial information/ reports, profit / loss, with productive suggestions to principal and team with regards to projects.
- Assist the landscape design office and construction permitting a plus, communications with municipalities, owners , builders and vendors, applications, registrations , submittal applications for the landscape architect and installation team members and clients. Effective communication with clients, design office and managers with emails, phone calls, scheduling, and customer relations. Notary is helpful.

We value confidentiality, trust, integrity and open communication with each other and our high-end Palm Beach clientele and the company. Full background check and references from past employers is a must.

Qualifications:

- 5 years min experience with accounting software such as Quickbooks on microsoft windows, Quickbooks online, MS office, computer skills, banking, payroll, general state and federal tax employee and business filings, a must.
- Detail-oriented, highly motivated team player, strong knowledge of accounting principles and business practices for a small commercial business.
- Excellent attention to detail and accuracy in financial record keeping
- Problem solving ability, strong verbal and written communication skills, confident, motivated positive attitude, strong work ethic, able to prioritize, multi task, organized, deadline and detail oriented. Open to learning and adapting to the environment and our small business family as a team member.
- Effectively communicate with the principal, CFO, project managers and team on a daily/ weekly basis with financial reports, suggestive problem solving and collaboration to help lead this small desirable design firm further our financial growth and success.

- Autocad, Adobe, Bluebeam, powerpoint, or other programs not required but a plus to help the architecture team!

This position offers significant opportunity to contribute to a dynamic, fast paced yet fun family oriented bespoke landscape architecture/installation firm in Lake Worth Beach, 1820 2nd Ave Nth .

Full time negotiable salary dependent on qualifications and experience. B.A or associates in related field a plus but not required.

Pay: $55,000.00 - $70,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off

Application Question(s):

Do you have at least 5 years of experience with quickbooks?
Do you have a clean background as this job requires a background check?

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in delray beach, fl

Administrative Assistant / Project Manager for Landscape Design Office

Mail Clerk/Receptionist

Finance Administrative Assistant - Pastoral Center

Hybrid Quality Assurance Specialist 2, Research Administration, FT,9A-5:30P

Human Resources Assistant

Secretary I - Greeter (FGP) - Delray Beach, Florida

Onsite Administrative Assistant

Administrative Assistant

Administrative Office Coordinator - City Clerk

Entry-Level Talent Coordinator

Admin Assistant School

SECRETARY SPECIALIST - 80081471

Restaurant Admin

Office Administrator II (PART TIME)

Coordinator of Entity Events, Administration

Administrative Assistant

Administrative Assistant

Receptionist - State Farm Agent Team Member

Executive Administrative Assistant

Administrative Assistant

I want to receive the latest job alert for administrative assistant in delray beach, fl

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