DELTA COUNTY SCHOOL DISTRICT 50J
Federal Programs, Grant Coordinator, and Public Information Officer
60% Federal Programs/Grant Coordination and Writing | 40% Public Information
Position Type
District Classified Administration / Professional Staff
Location
District Office
School Year
2026–2027
Contract
249 Days
Reports To
Superintendent
Salary
Salary range commensurate with education and experience; placement according to the Board-approved salary schedule
Benefits
Health insurance available through the School District; retirement benefits through Colorado PERA
Closing Date
Until Filled
POSITION SUMMARY
The Grant Coordinator/Public Information Officer supports Delta County School District 50J by securing and administering external funding and by coordinating clear, timely, and consistent communication with staff, families, the Board of Education, the media, and the community. Approximately 60% of the position is devoted to federal programs, grant development, grant administration, compliance, and reporting. Approximately 40% is devoted to strategic communications, media relations, public information, district publications, digital communications, and community engagement. The position works closely with the Superintendent.
REQUIREMENTS
- Bachelor’s degree from an accredited college or university.
- Minimum of three years of successful experience in public education, grant administration, communications, public relations, or a closely related field.
- Demonstrated ability to plan, organize, solve problems, meet deadlines, and implement complex projects.
- Excellent written, verbal, interpersonal, and presentation skills.
- Fingerprint and background clearance.
- Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
PREFERRED QUALIFICATIONS
- Advanced degree in education, communications, public administration, or a related field.
- Experience administering federal education programs and a thorough understanding of applicable federal and state requirements.
- Successful grant-writing and grant-management experience.
- Experience in journalism, strategic communications, public relations, marketing, website management, or social media.
- Knowledge of Colorado Department of Education grant systems and reporting requirements.
- Bilingual English/Spanish communication skills.
ESSENTIAL JOB FUNCTIONSGrant Coordination, Federal Programs, and Grant Writing — 60%
- Organize and submit required applications, plans, amendments, and reports to the Colorado Department of Education and other funding agencies for assigned federal, state, local, and private programs.
- Coordinate assigned federal programs, which may include Title I-A, Title I-C (Migrant), Title II, Title III, Title IV, McKinney-Vento, and other programs as assigned.
- Research and identify federal, state, foundation, corporate, and community grant opportunities aligned with District priorities and student needs.
- Collaborate with administrators, teachers, program staff, the Business Office, and community partners to develop grant narratives, goals, measurable objectives, implementation plans, evaluation measures, and budgets.
- Prepare and submit competitive grant applications, continuation applications, amendments, budget transfers, reimbursement requests, and required performance reports by established deadlines.
- Maintain fiscal responsibility by monitoring budgets and expenditures, reviewing requests for grant-funded purchases, coordinating reimbursement processes, and maintaining required equipment and inventory records.
- Monitor grant-funded programs and interventions to ensure compliance with grant requirements, federal and state law, Board policy, approved budgets, and program objectives.
- Maintain accurate grant files and documentation for reporting, audits, monitoring visits, program reviews, and records-retention requirements.
- Coordinate program reporting and evaluation, including analysis of student and program outcomes, and recommend changes or improvements as appropriate.
- Collaborate with the District Curriculum Director, Director of Special Education, principals, and other leaders to support coordinated academic programs for students performing below state and federal standards.
- Provide technical assistance and consultation to principals, teachers, and program staff regarding program implementation, allowable expenditures, documentation, and compliance.
- Coordinate or arrange professional development related to assigned federal programs and grant-funded initiatives.
- Consult with teachers, families, non-public schools, community organizations, and other required stakeholders in accordance with program requirements.
- Serve as a District liaison to the Colorado Department of Education, federal agencies, and other grantors for assigned programs.
- Coordinate District responsibilities under the McKinney-Vento Homeless Assistance Act and other assigned student-support programs.
- Coordinate required services and consultation for eligible non-public schools and institutions serving neglected or delinquent children.
- Develop and maintain an annual grant calendar and provide regular updates to District leadership regarding applications, awards, deadlines, compliance requirements, and outcomes.
Public Information and Communications — 40%
- Develop, implement, and maintain a comprehensive District communication plan that supports the District mission, Board priorities, strategic goals, and public trust.
- Serve as a communications advisor to the Superintendent, Board of Education, District leadership, and schools regarding initiatives, issues, events, and public messaging.
- Identify ongoing and emerging communication needs and develop coordinated strategies for internal and external audiences.
- Serve as the District spokesperson when designated, respond to media inquiries, and prepare appropriate staff members for interviews or public statements.
- Write, edit, and distribute press releases, newsletters, feature stories, public notices, talking points, presentations, flyers, brochures, annual reports, advertisements, and other District communications.
- Manage or coordinate content for the District website, social media accounts, mass-notification systems, and other digital communication platforms.
- Coordinate District branding and support schools and departments in maintaining accurate, accessible, and consistent communications.
- Advise District and school leaders regarding crisis and emergency communications and coordinate messaging with public agencies and community partners when appropriate.
- Develop and maintain positive working relationships with families, staff, local media, business and community leaders, elected officials, area educators, and other key constituencies.
- Attend Board of Education meetings and other District or community events as assigned; prepare presentations and public information materials as needed.
- Coordinate communication and public information for District elections and ballot measures in compliance with applicable legal requirements and Board direction.
- Promote student, staff, school, and District accomplishments through appropriate media and communication channels.
- Provide communication support for special events, public meetings, recognitions, community outreach, and other projects assigned by the Superintendent.
GENERAL RESPONSIBILITIES
- Work independently and collaboratively to maintain a professional, responsive, and service-oriented work environment.
- Interact effectively and professionally with students, families, staff, administrators, Board members, media representatives, community partners, and the public.
- Follow oral and written instructions and comply with District, state, and federal policies, procedures, rules, and regulations.
- Maintain confidentiality regarding student, family, personnel, and District information.
- Keep current with relevant laws, regulations, research, technology, communication practices, grant requirements, and professional standards.
- Attend meetings, conferences, training sessions, and professional development activities as required.
- Travel throughout the District and attend occasional evening or weekend meetings and events.
- Perform other duties as assigned by the Superintendent that are consistent with the responsibilities of the position.
KNOWLEDGE, SKILLS, AND ABILITIES
- Knowledge of federal and state education programs, grant compliance, budgeting, reporting, program evaluation, and records management.
- Knowledge of public relations, journalism, strategic communications, media relations, marketing, branding, and digital communication practices.
- Ability to obtain, organize, analyze, and communicate complex information for audiences with varied interests and levels of understanding.
- Ability to write and edit clear, accurate, compelling, and audience-appropriate materials under tight deadlines.
- Ability to exercise sound judgment in the release of information and in handling sensitive or confidential matters.
- Ability to manage multiple projects, deadlines, budgets, and reporting requirements with a high degree of accuracy.
- Ability to establish and maintain effective working relationships and to facilitate collaboration among diverse stakeholders.
- Proficiency with Google Workspace, Microsoft Office, web content-management systems, social media platforms, newsletter tools, and mass-notification systems.
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
Work is primarily performed in an office and school environment with frequent computer use and interaction with District employees and the public. The position requires travel among District sites and availability for occasional evening and weekend meetings, events, or urgent communications. The employee must be able to sit or stand for extended periods, use a computer keyboard and other office equipment, and occasionally lift and carry materials weighing up to 25 pounds. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.
EVALUATION
Performance will be evaluated by the Superintendent or designee in accordance with Board policy and established District procedures.
Equal Employment Opportunity
In compliance with Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act, and applicable Colorado law, Delta County School District 50J is committed to equal opportunity and does not unlawfully discriminate in its educational programs, activities, services, or employment. For complete information, please refer to Board Policy AC: Nondiscrimination/Equal Opportunity.
Pay: From $84,388.00 per year
Benefits:
- 401(k)
- Cell phone reimbursement
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person
