The Executive Assistant provides administrative support to Children's Hospital Colorado (CHCO) executive leaders. The Executive Assistant maintains the executive’s calendar, correspondence, files and gathers information and documents related to meetings, conferences, domestic and international travel and other arrangements. In addition, the Executive Assistant interfaces with board members, Chief Executive Officer (CEO), other executive leaders, department heads and CHCO team members.
Please review the minimum qualifications for this position in the job description below to determine if your background meets our requirements.
ADDITIONAL INFORMATION
- Location/Dept: Pediatric Mental Health Institute Administration
- Job Details: 1.0 FTE; 40 hours/week (non-exempt) - eligible for benefits
- Shift: Monday - Friday; general business hours (in person)
ESSENTIAL FUNCTIONS
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the functions which the employee may be expected to perform.
1. Manages the executive’s calendar coordinating meetings, appointments, and travel while forecasting work requirements and balancing work time and meetings as appropriate; briefs executive of upcoming commitments and responsibilities as appropriate.
2. Researches, prioritizes, prepares, and disseminates communications on the behalf of the executive to both internal and external stakeholders; serves as a liaison with stakeholders, composing and revising communication related materials and documents.
3. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
4. Provides administrative support, including preparations for highly confidential information and materials, to include: answering and directing phone calls, preparing agendas and meeting minutes, composing and editing written correspondence and documents, compiling information and preparing reports, and maintaining filing systems.
5. Develops and maintains relationships with a variety of internal and external team members and executives.
6. Compiles information and data, prepares reports, and responds to surveys on behalf of the executive and organization; prepares presentation materials and other deliverables.
7. Participates in or leads special projects, by researching and analyzing issues and performing project management activities to ensure successful completion of work efforts. Maintains internal policies and procedures (both divisional and organizational), making recommendations for edits and changes as needed.
8. Provides support for division financial processes and transactions including ordering, tracking and maintaining supplies and other inventory; and tracking and reporting expenses. Processes payroll and invoices, submits check requests and catering requests for divisional team members; approves p-card expenditures as appropriate.
9. Serves as a lead for other divisional administrative team members by assigning and reviewing work and providing training as needed.
MINIMUM QUALIFICATIONS
- Education: High School Diploma or equivalent is required. Bachelor's degree preferred. Strongly prefer candidates with demonstrated experience supporting multiple executives, with the majority of time dedicated to complex calendar management for three leaders, as well as coordinating events and meetings (including agenda preparation) and managing expense reporting and reconciliation.
- Experience: REQUIRED - Minimum of five (5) years of experience providing administrative support to organizational senior leadership. Only candidates who meet this requirement will be considered.
- Equivalency: A relevant Associate or higher degree may substitute for the required experience on a year-for-year basis.
Salary Information
Pay is dependent on applicant's relevant experience. Hourly Range: $29.75 to $44.63.
Benefits Information
Here, you matter. As a Children’s Hospital Colorado team member, you will receive a competitive pay and benefits package designed to take care of your needs that includes base pay, incentives, paid time off, medical/dental/vision insurance, company provided life and disability insurance, paid parental leave, 403b employer match (retirement savings), a robust wellness program, and access to professional development tools, including an education benefit to help you advance your career.
As part of our Total Rewards package, Children's Colorado offers an annual employee bonus program that rewards eligible team members based on organizational performance. If organizational goals are met for the year, the bonus is paid out the following April.
Children’s Colorado delivers annual base pay increases to eligible team members based on their performance over the previous year.
EEO Statement
It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors. We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or any other status protected by law or regulation. Be aware that none of the questions are intended to imply illegal preferences or discrimination based on non-job-related information. The position is expected to stay open until the posted close date. Please submit your application as soon as possible as the posting is subject to close at any time once a sufficient pool of qualified applicants is obtained.
Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of attendance at or graduation from an educational institution. You will not be penalized for redacting or removing this information.
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