Aesthetic Medical Assistant Job Description
BEAUTY by BUFORD is seeking a highly motivated, detail-oriented, and patient-focused Aesthetic Medical Assistant to join our growing aesthetic and surgical practice. This position plays a vital role in delivering exceptional patient care throughout consultations, surgical procedures, aesthetic treatments, follow-up care, and day-to-day clinic operations. The ideal candidate is energetic, organized, clinically skilled, and passionate about aesthetics, patient education, and surgical excellence.
Position Summary
The Aesthetic Medical Assistant serves as a key liaison between patients and providers while assisting with in-office surgical procedures, pre-operative and post-operative care, aesthetic treatments, inventory management, patient education, scheduling, and social media content creation in addition to actively participating in growing our aesthetic patient base. This role requires strong clinical judgment, excellent communication skills, attention to detail, and adherence to facility safety standards.
Essential Duties and Responsibilities
Aesthetic Treatments & Patient Care
- Escort patients to examination rooms, procedure rooms, or operative suites and prepare them for physician evaluation
- Conduct comprehensive skin analyses and develop customized skincare regimens
- Educate patients on products, procedures, and treatment recommendations
- Assist with and/or perform aesthetic procedures while maintaining patient safety and comfort
- Capture detailed before-and-after photography for documentation and marketing purposes
- Properly numb patient skin using local anesthetics under physician direction
- Prepare injectables and treatment products including Botox, dermal fillers, ACORN, and Sculptra
- Complete accurate cosmetic superbills and treatment documentation
- Obtain and document medical histories and confirm purpose of visit
- Maintain efficient patient flow and assist providers during clinic operations
- Answer high-volume patient calls, emails, and inquiries promptly and professionally
- Schedule procedures and follow-up appointments appropriately
- Collect payments and deposits for procedures, products, and treatments
- Ensure treatment rooms remain fully stocked, organized, and sanitized
- Perform basic wound care and suture removal while educating patients on post-procedure care and physician protocols
In-Office Surgical Consultations
- Serve as the primary point of contact for patients undergoing in-office procedures and treatments
- Greet patients while maintaining a positive and energetic atmosphere
- Escort patients to exam rooms and review medical history and medications prior to consultation
- Assess patient goals, needs, and candidacy for procedures
- Educate patients in detail regarding procedures, recovery expectations, and pre/post-operative instructions
- Prepare consultation quotes and financial estimates
- Coordinate surgery scheduling, collect deposits, and reserve surgical dates
In-Office Pre-Operative Appointments
- Prepare and organize all pre-operative paperwork and consent forms
- Review medical history, medications, financial policies, revision policies, cancellation policies, surgical and procedural informed consents, and rescheduling guidelines
- Thoroughly educate patients on pre-operative and post-operative care instructions
- Scribe prescriptions and ensure medications are transmitted to the pharmacy
- Collect final balances and document patient financial information accurately
Surgical Assisting
- Prepare and maintain sterile fields for in-office surgical procedures
- Inspect surgical equipment, instruments, and supplies for proper functionality and sterility
- Assist the surgeon during procedures by maintaining clear operative fields with retractors, suctioning, irrigation, and sponges
- Assist physician during clinical procedures including but not limited to:
- Excisions
- Surgical revisions
- Renuvion J-Plasma procedures
- alloClae/dermoClae
- Additional cosmetic and aesthetic treatments
- Prepare, administer, and document medications as directed
- Monitor patient vitals and communicate any adverse reactions immediately
- Apply wound care dressings and post-surgical garments
- Educate patients on wound care and post-operative recovery instructions
- Maintain accurate patient charts, surgical notes, and health records
- Clean, sterilize, wrap, and organize instruments and surgical equipment, properly dispose of contaminated waste, sharps, biohazard materials and operate autoclave equipment
- Maintain sterilization logs and compliance documentation
Inventory Management
- Design and maintain inventory tracking systems for medical and office supplies
- Conduct weekly inventory reviews to prevent shortages or overstocking
- Order supplies and negotiate cost-effective purchasing with vendors
- Build and maintain vendor relationships with suppliers
- Receive, unpack, and stock inventory deliveries
Specialized Treatment Responsibilities
Acorn Cell Banking
- Educate patients on hair follicle cell banking procedures and registration process
- Schedule collection appointments and obtain required consents
- Perform scalp cleansing and follicle collection procedures with precision
- Package and prepare specimens for transport to processing facilities
- Document all patient interactions and treatment notes accurately
PRP & Exosome Treatments
- Conduct patient consultations and determine appropriate treatment plans
- Perform sterile venipuncture and PRP processing procedures
- Administer PRP treatments as directed while maintaining patient comfort and safety
- Provide post-treatment scalp/skin care and patient education
- Maintain accurate treatment records and follow-up scheduling
SkinPen Microneedling
- Educate patients regarding treatment plans and expected outcomes
- Apply numbing agents and prepare treatment areas
- Perform SkinPen microneedling treatments with precision
- Apply PRP and post-treatment products as indicated
- Provide post-treatment care instructions and product recommendations
Vivace RF Microneedling
- Conduct consultations and educate patients on treatment protocols
- Determine appropriate treatment settings including needle depth and RF timing
- Perform Vivace treatments while maintaining strict sanitation standards
- Apply post-treatment masks and educate patients on aftercare and skincare protocols
Sciton MOXI/BBL
- Conduct consultations and educate patients on treatment protocols
- Determine appropriate treatment settings including needle depth and timing
- Perform MOXI/BBL treatments while maintaining strict sanitation standards
- Apply post-treatment masks and educate patients on aftercare and skincare protocols
VI Peel Treatments
- Perform consultations and educate patients regarding chemical peel procedures
- Apply treatments safely according to patient tolerance and skin response
- Provide thorough post-care instructions and skincare recommendations
Slim Shot / Weight Loss Program
- Conduct consultations and review patient medical history thoroughly
- Educate patients on medication use, side effects, injection techniques, and follow-up requirements
- Coordinate laboratory orders and review results prior to treatment initiation
- Prepare and package injections with dosage instructions and follow-up scheduling
- Maintain detailed treatment and weight tracking documentation
Administrative & Operational Support
- Assist front desk staff with answering phones and scheduling appointments as needed
- Return patient phone calls and respond to email correspondence within 24 hours
- Maintain physician schedule efficiency and help keep providers on track throughout the day
- Submit prescriptions and manage refill requests in EMR system
- Maintain accurate and confidential medical records in compliance with HIPAA guidelines
- Support a safe, secure, and compliant work environment by adhering to OSHA, HIPAA, federal, state, and local regulations
Professional Development
- Maintain clinical competency by participating in educational opportunities and reviewing professional publications
- Adhere to all practice policies, procedures, and professional standards
Content Creation & Marketing
- Capture quality photo and video content for social media platforms
- Research aesthetic trends, treatments, and product marketing opportunities
- Obtain surgical footage and treatment content for promotional use
- Upload organized content to designated storage platforms for marketing use
Qualifications
- Certified Clinical Medical Assistant (CCMA) required
- Minimum 1 year experience in plastic surgery, dermatology, aesthetics, or cosmetic medicine strongly preferred
- Experience with medical terminology
- Experience assisting with cosmetic injectables and surgical procedures preferred
- Strong knowledge of sterile technique, OSHA compliance, and infection control standards
- Skilled in patient education, consultations, and sales conversion
- Excellent communication, organizational, and multitasking skills
- Ability to work efficiently in a fast-paced clinical environment
- Strong attention to detail and professionalism
- Experience with EMR systems, scheduling software, and medical documentation preferred
Skills & Competencies
- Exceptional patient care and bedside manner
- Positive attitude and strong work ethic
- Passion for aesthetics and patient care
- Self Starter with excellent follow-through
- Surgical assisting and sterile processing knowledge
- Strong sales and consultation abilities
- Ability to maintain confidentiality and professionalism
- Time management and workflow coordination
- Social media and content creation experience preferred
- Team-oriented with a positive, energetic attitude
Pay & Benefits
- Base Salary, Bonus Opportunity, Vacation & Sick Time
- 401k profit-sharing plan
- Beautiful work location, free parking, and friendly staff members
- Great perks: free facial injectables, discounted medical skin care products and free facial treatments
Work Environment
This position requires standing for extended periods, assisting during procedures, handling medical equipment and supplies, and maintaining a high level of patient interactions in a fast-paced aesthetic medical practice.
This is a unique opportunity to join a busy nationally recognized Cosmetic Surgery Practice with upside career potential. If you thrive in a busy environment, work well under pressure, enjoy patient contact, and meet the listed requirements above, please submit a cover letter explaining why you are the best candidate for this position in addition to a current resume (including references) and headshot.
Job Type
- Full Time
- Monday - Friday (8 - 430 PM)
Pay: $28.00 - $30.00 per hour
Benefits:
- Employee discount
- Paid sick time
Work Location: In person
