Top 18 Program coordinator specialized programs Jobs in Des Moines, Ia

Administrative Assistant to Adventuretime
Urbandale Community School District —Urbandale, IA
- $20.96 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
Payroll Coordinator
Baker Group —Ankeny, IA
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
Crisis Stabilization Professional
Easterseals Iowa Careers —Des Moines, IA
- $18 - $20 an hour
- Part-time
- Nursing
- Mid-level
- Residential
- Mileage reimbursement
Quick Apply
Account Coordinator, Commercial lines
Gallagher —West Des Moines, IA
- Full-time
- High school diploma or GED
- 1 year
- Entry level
- Paid parental leave
- Health savings account
8d
Pharmacy Technician
US Veterans Health Administration —Des Moines, IA
- $55,249 - $71,825 a year
- Online Application
- Background check
- Pass drug screening
- Inpatient
- Paid parental leave
- Paid holidays
7d
Site Engineer
Metro Waste Authority —Mitchellville, IA
- $83,900 - $125,900 a year
- Overtime
- Management
- Data analysis skills
- System design
Quick Apply
Respite Service Coordinator - Weekends (PRN - Flexible Hours)
ChildServe —Johnston, IA
- $13.25 an hour
- Weekends as needed
- 18 years or older
- Management
- English
- 403(b) matching
- Health savings account
Quick Apply
Neonatologist
Pediatrix —Des Moines, IA
- Full-time
- BC/BE
- Mid-level
- Children
- Employee stock purchase plan
- Health insurance
Registered Nurse Care Coordinator-Eyerly Ball
UnityPoint Health —Des Moines, IA
- Full-time
- Nursing
- Clean driving record
- Addiction Medicine
- Paid holidays
- Disability insurance
HVAC Technician
Ankeny Community School District —Ankeny, IA
- $33 - $37 an hour
- Full-time
- Computer literacy
- Mid-level
- High school diploma or GED
Clinic Nurse- Blank Endocrinology Clinic
UnityPoint Health —Des Moines, IA
- Full-time
- Nursing
- RN License
- Customer service
- Paid holidays
- Disability insurance
Registered Nurse - Community Living Center 2
US Veterans Health Administration —Des Moines, IA
- $72,383 - $134,430 a year
- Overtime
- Background check
- Nursing
- Doctoral degree
- Paid parental leave
- Paid holidays
Registered Nurse- Inpatient MedSurg
US Veterans Health Administration —Des Moines, IA
- $72,383 - $134,430 a year
- Overtime
- Background check
- Nursing
- Doctoral degree
- Paid parental leave
- Paid holidays
1d
Pipeyard Coordinator
The Driller LLC —Pleasant Hill, IA
- Year round work
- Construction site
- DOT physical examination
- CDL A
- Profit sharing
- Health savings account
Licensed Practical Nurse - Surgical Services Clinic
US Veterans Health Administration —Des Moines, IA
- $49,902 - $77,276 a year
- Online Application
- Background check
- Nursing
- Surgery
- Paid parental leave
- Paid holidays
2d
Marriage and Family Therapist
US Veterans Health Administration —Des Moines, IA
- $75,284 - $97,875 a year
- Online Application
- Background check
- LMFT
- Doctoral degree
Specialized Instructor
Creative Corrections, LLC —United States
- 8 hour shift
- School experience
- Classroom
- Military
8d

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Service and Shop Administrator
MH Equipment Company —Columbus, OH
Answer branch and service department calls; direct to proper person or take information from customer. Proficient verbal, written, and telephone communication…
Quick Apply
11d
LPN Non-Clinical Case Manager
Global Consulting International —Columbus, OH
Licensing: *Candidates must have an activeLicensed Practical Nurse (LPN) and must maintain this license throughout duration of employment in this position.
$30.03 an hour
Quick Apply
8d

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Administrative Assistant to Adventuretime

Urbandale Community School District -
Urbandale, IA

Apply Now

Job Details

Full-time
$20.96 an hour

Qualifications

Customer communication

Full Job Description

JOB TITLE: Administrative Assistant to Adventuretime

CLASSIFICATION: Classified

FLSA STATUS: Non-Exempt

IMMEDIATE SUPERVISOR: Coordinator of Adventuretime

RECEIVES GUIDANCE FROM: Coordinator of Adventuretime, district leadership

PURPOSE OF THE POSITION:

This role supports the daily operations of the Before/After School & Summer Child Care Program by providing administrative, financial, and compliance-related support. This role ensures smooth program functioning through accurate recordkeeping, clear family communication, and adherence to state regulations, particularly those set by the Department of Health and Human Services (HHS) for child care billing and student records.

QUALIFICATIONS:

(Skills, Knowledge, Abilities, Education, Certification/Licensure, Experience, Equipment)

Skills, Knowledge, and Abilities:

Proficiency in standard office equipment (computer, printer, scanner, copier, fax, etc.).
Strong verbal and written communication skills for professional interaction and correspondence.
Ability to create, format, and edit clear and professional documents.
Strong organizational skills with the ability to multitask and meet deadlines.
Customer service-oriented with a positive approach to interactions.
Ability to manage and maintain databases accurately.
Experience with billing, payment processing, or basic bookkeeping required.
Self-directed with good judgment and decision-making abilities.
Strong attention to detail, especially in billing and recordkeeping.
Ability to work independently and as part of a collaborative team.
Compassionate, child- and family-focused demeanor.
Discretion and professionalism when handling sensitive or confidential information.
Experience with HHS billing and recordkeeping or child care assistance programs is required.
Strong knowledge of state child care licensing regulations.
Proficiency with Google Workspace and ability to learn additional applications.
Strong project management skills to track multiple tasks and deadlines.

Education:

At least one year of specialized training beyond high school.

Experience:

3-5 years of experience as an executive secretary or office manager is preferred.

Equipment:

Proficiency in using office equipment including phones, tablets, laptops, and scanners.

ESSENTIAL DUTIES AND RESPONSIBILITIES -

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Serve as a receptionist, greeting visitors professionally and directing them appropriately.
Maintain a log of calls, messages, meetings, and appointments.
Sort, distribute, and manage incoming mail.
Draft, edit, and format correspondence, memos, agendas, and flyers.
Maintain organized office files for programs and administrators.
Maintain up-to-date student records including enrollment forms, emergency contacts, immunizations, health documentation, and attendance logs.
Process and manage all tuition and fee billing for summer and before/after care programs.
Maintain accurate payment records and generate invoices and receipts.
Manage HHS billing for families receiving child care subsidies or assistance:

Submit required attendance, billing, and documentation to HHS systems.
Monitor approval status, co-pays, and reimbursement timelines.
Communicate with families regarding HHS subsidy paperwork, renewals, and compliance requirements.

Follow up on outstanding balances and coordinate payment plans when needed.
Assist in enrollment and registration processes for before and after school and summer child care programs.
Flexibility in working hours may be required during registration times (i.e summer registration, before and after school registration)
Coordinate and manage printing services for instructional materials.
Communicate with building and program personnel regarding deliveries and logistics.
Provide administrative support for special projects and district initiatives.
Assist in preparing reports, presentations, and materials for meetings and training sessions.
Maintain reliable attendance and consistent support for district operations.
Work closely with translators to help families with registration and required paperwork.
Perform other duties as assigned.

SUPERVISION OF OTHERS: None

PHYSICAL REQUIREMENTS:

Requires coordination and dexterity in keyboarding, calculating, and handling small objects.
Occasional bending, stooping, and kneeling.
Ability to lift/move up to 25 lbs.
Ability to stand, move, and walk as needed.
Drug, tobacco, and alcohol-free workplace.
Must be able to see and hear within normal limits with or without corrective aids.
Ability to operate a motor vehicle for travel between sites.

WORKING CONDITIONS:

Primarily office or school setting.
Occasional exposure to body fluids, fumes, noise, and hazardous materials.

TERMS OF EMPLOYMENT:

At-will employee.
12-month position.
Per Board Policies and administrative guidelines.
Performance is evaluated annually.

Apply Now

Refine Your Search

program coordinator specialized programs jobs in des moines, ia

Administrative Assistant to Adventuretime

Payroll Coordinator

Crisis Stabilization Professional

Account Coordinator, Commercial lines

Pharmacy Technician

Site Engineer

Respite Service Coordinator - Weekends (PRN - Flexible Hours)

Neonatologist

Registered Nurse Care Coordinator-Eyerly Ball

HVAC Technician

Clinic Nurse- Blank Endocrinology Clinic

Registered Nurse - Community Living Center 2

Registered Nurse- Inpatient MedSurg

Pipeyard Coordinator

Licensed Practical Nurse - Surgical Services Clinic

Marriage and Family Therapist

Specialized Instructor

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