The Events Coordinator is responsible for planning, organizing, and executing a wide range of Chamber and community events and programs. This role
works closely with local businesses, community partners, and stakeholders to deliver high-quality events that support engagement, economic development, and
community connection.
$20-$24 per hour depending on experience.
Key Responsibilities
Event Planning & Execution
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Plan,coordinate, and execute a variety of events including Chamber events, community events, and organizational programming
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Manage event timelines, logistics, and on-site coordination to ensure successful execution
- Collaborate with internal teams and external partners to align event goals and outcomes
- Build and maintain relationships with local businesses, community organizations, and government partners
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Encourage participation, sponsorship, and collaboration in events and programs
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Serve as a point of contact for event-related inquiries and partnerships
- Evaluate event success using metrics such as attendance, stakeholder feedback, engagement, and return on investment
- Prepare post-event reports and recommendations for future improvements
Event Promotion & Marketing
- Develop marketing strategies to promote events and increase attendance
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Develop and coordinate social media campaigns, email marketing, and print materials
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Work with stakeholders to ensure consistent and effective event messaging
Venue & Vendor Management
- Research and secure venues appropriate for each event
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Negotiate and manage contracts with venues, vendors, and service providers
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Coordinate logistics including catering, equipment, signage, and other event needs
Budgeting & Resource Management
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Develop and manage event budgets
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Track expenses and ensure events are delivered in a cost-effective manner
- Identify opportunities to maximize resources while maintaining event quality
Other duties
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Assist with design and development of Chamber member and marketing materials
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Assist with front desk coverage, including greeting visitors and answering phones, as needed
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Assist with a variety of projects and responsibilities to support the efficient operation of the Chamber and the successful delivery of its programs and services
Qualifications
- Associate’s or Bachelor’s degree in Event Management, Marketing, Communications, Business, or a related field (or equivalent experience)
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1–3 years of experience in event planning, coordination, or related role preferred
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Experience with graphic design tools (e.g., Canva, Adobe InDesign)
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Familiarity with social media management and digital marketing
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Strong organizational and project management skills
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Excellent communication and relationship-building abilities
- Ability to manage multiple projects and deadlines simultaneously
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Proficiency in Microsoft Office and use of Microsoft Teams
Valid driver’s license, current automobile insurance and reliable transportation to travel to various event locations, meetings. Mileage reimbursement
provided
Work Environment
- Occasional evening and weekend work required for events
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Combination of office work and on-site event coordination
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job.
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While performing the duties of this job, the employee is regularly required to talk or hear.
- The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
- The employee may be required to bend, twist, kneel, climb a ladder up to 6 feet and lift up to 30 pounds at times.
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Prolonged periods of sitting at a desk and working on a computer.
- Travel required to events and/or educational opportunities.
Psychological
Factors
The psychological demands described here are representative of those that must be met by an employee to successfully perform the essential
functions of this job.
- Ability to calmly and respectfully interact with guests, even in high pressuresituations
- Ability to multitask calmly in a fast-paced environment
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Paid Time Off
A Total HR Solution for Your Organization - PRO Resources is a Professional Employment Organization (PEO) established in 1991 and headquartered in Detroit Lakes, MN with offices in: Fargo, Grand Forks, Duluth, Minneapolis, and St. Cloud. We have over 400 Clients and service thousands of employees in 41 states across the US.
Pay: $20.00 - $24.00 / hour
Benefits:
Job Type: fulltime
Schedule:
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Weekend availability
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Monday to Friday
Education: Associate's degree
Work location: On-site
