DICKINSON STATE UNIVERSITY (DSU) is a regional comprehensive institution within the North Dakota University System, whose primary role is to contribute to intellectual, social, economic, and cultural development, especially to Southwestern North Dakota. The University’s mission is to provide high quality, accessible programs; to promote excellence in teaching and learning; to support scholarly and creative activities; and to provide service relevant to the economy, health, and quality of life for the citizens of the State of North Dakota.
The mission of Academic Records is to serve our students, faculty, and staff promptly, equitably and courteously. The staff of this office provide essential support by providing record keeping services, interpreting rules and policies, furnishing factual data, and generally assisting Dickinson State University faculty, administrators and support staff members in the discharge of their duties.
DSU is looking to hire a Director of Academic Records/Registrar. The registrar’s position provides supervision, supports the development of the academic records staff, and Data Analyst and provides leadership in the use of technology to improve services. The registrar acts as a liaison, facilitating a positive relationship between and among entities that come in contact with the university. The position entails interpretation of campus, state, and federal policy in responding to opportunities and concerns related to academic records. The registrar prepares numerous annual reports at the request of the North Dakota University System Office, the State Board of Higher Education, the Governor’s Office, the campus President and Vice Presidents, and other administrative offices. Data analysis tasks will vary with University goals. Leadership responsibilities include serving in an advisory capacity on campus, community, state, and regional committees that demand a professional, articulate, and knowledgeable representative.
MINIMUM QUALIFICATIONS:
PREFERRED QUALIFICATIONS:
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Master’s degree
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Supervisory experience
ESSENTIAL RESPONSIBILITIES AND DUTIES
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Responsible for the planning, coordinating, directing, and maintenance of all academic records.
Create and maintain academic calendar for academic catalog and Campus Connection term session set up.
Supervise and assist with the creation of course schedules.
Manage all maintenance aspects of master catalog in Campus Connection and create online version of academic catalog.
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Supervise and assist with course scheduling process; establishing timeline, creating room assignments, assigning course fees, and creating permission numbers.
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Update Campus Connection master catalog with changes/additions/deletions approved through the University curricular process.
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Maintain the master catalog in Campus Connection to be current with the academic catalog.
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Create online course catalog utilizing Modern Campus) software, update programs, courses, and non-academic department information.
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Maintain curriculum management system in Modern Campus, create and maintain CMS workflow, provide faculty training and serve as contact for CMS.
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Serve as main point of contact with CTS for College Scheduler software. Maintain updates to software, provide up-to-date College Scheduler training information on DSU website and in-person trainings as necessary.
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Responsible for the training and supervision of office staff, monitoring office budget, serve as CACO.
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Responsible for the hiring, training, supervision, and performance evaluation of reporting Academic Records staff and Data Analyst.
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Support appropriate professional development for staff.
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Seek additional efficiencies and compliance with best practices in records management through new technologies, new software applications, and improved campus processes.
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Assess, document, and report recommendations related to staffing needs in Academic Records.
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Approve purchases on behalf of Academic Records.
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Serve as the DSU Connect ND Campus Access Control Officer for the student information system, review, request, and maintain Campus Connection access for faculty and staff. Conduct review of all users/roles once annually.
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Responsible for the coordination and monitoring of University and ND University System academic policies.
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Serve on various University and ND University Systems committees according to University Policy or by direction of supervisor.
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Interpret and implement university, SBHE, federal policies, and NDUS procedure as related to student records.
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Serve as the liaison with Information Technology Services to produce reports and queries needed to generate new reports.
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Participate in state and regional committees. Serve on numerous University committees, including Academic Affairs Council, Compliance Council, General Education Committee, Curriculum Council, and Teacher Education Council.
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Retain membership in relevant professional organizations or associations.
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Attend appropriate conferences and training.
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Keep current on emerging trends and best practices in records management.
Commencement Duties
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Serve as Commencement Planning Committee chairperson. Direct operations related to the
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commencement ceremony.
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Maintain commencement budget.
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Serve as chairperson for the Outstanding Graduate Award subcommittee and member on the Student Speaker Committee.
COMPENSATION PACKAGE:
Salary range of $75,000-85,000/annually, commensurate with qualifications and experience
Comprehensive fringe benefits, including, but not limited to:
View https://www.dickinsonstate.edu/about/employment/ for information on the above and other benefits offered.
MAIN OFFICE/WORKING LOCATION: Dickinson, ND
STARTING DATE: As soon as possible
POSITION DETAILS:
1105 Administrative/Managerial
12-month term (July 1- June 30)
Full-time (100%)
Exempt from FLSA Overtime
Benefited
DISCLAIMER CLAUSE:
This job announcement is not intended, and should not be construed, to be a complete list of all responsibilities, duties, skills, efforts, or working conditions associated with the job. It is intended to be an accurate reflection of those principal job elements essential to making fair pay decisions and determining job performance.
For more information about the position, contact the direct supervisor Vice President of Academic Affairs/Provost Dr. Holly Gruhlke
PREFERENCE DATE: August 9, 2026
APPLICATION INFORMATION: Applications received by the preference date will be given first consideration, the position will remain open until filled.
Complete the online application at http://www2.dsu.nodak.edu/jobopenings/regular.aspx
Provide three (3) references contact information
Upload a letter of application/cover letter
Upload a curriculum vitae
Upload graduate transcripts
Applicants should fully describe qualifications and experience, with specific reference to each of the qualifications and responsibilities listed above as minimum/required/preferred because this is the information on which the initial review of materials will be based. Only applicants who appear best qualified based on this review will be contacted for an interview. The submission of all required materials by the preference date is the responsibility of the applicant. (Note: incomplete applications may not be considered).
Unofficial, or copies of official, transcripts are acceptable at the time of inquiry, but official transcripts will be required if hired. If you need to order transcripts you can have them emailed to [email protected], faxed to 701-483-2574, or mailed DSU Human Resources, 291 Campus Drive, Dickinson, ND 58601.
Both internal and external applicants are eligible to apply if they are legally authorized to work in the United States. Federal USCIS I-9 employment certification is required at hire. Employer Sponsorship will not be considered.
ND Veteran’s Preference laws apply to this position. Applicants who are eligible to claim veteran’s preference must provide proof of eligibility by the preference date.
Due to access to restricted information, the successful candidate will be required to complete a satisfactory criminal history record check before beginning employment.
Pursuant to N.D.C.C. 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the finalists.
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. 23-12-10.
Dickinson State University is an equal opportunity and affirmative action institution that does not discriminate based on race, color, sex, sexual orientation, gender, national origin, age, religion, gender identity, creed, marital status, veteran’s status, political belief or affiliation, information protected by the Genetic Information Nondiscrimination Act (“GINA”), or disability in its admissions, student aid, employment practices, educational programs, or other related activities. Pursuant to Title IX of the Education Amendments of 1972, Dickinson State University does not discriminate based on sex in its educational programs, activities, or employment opportunities as required by Title IX. Dickinson State University complies with the provisions of the North Dakota Human Rights Act. Dickinson State University encourages applications from diverse candidates and candidates who support diversity. Inquiries concerning Title VI, VII, ADA, ADEA, Title IX, and Section 504 may be referred to either the Title IX Coordinator, Dr. Kathy Geisen, Dickinson State University, 291 Campus Drive, May Hall, Room 226, Dickinson, ND 58601 (701) 502-2081, [email protected] or to the Affirmative Action Officer, Krissy Kilwein, Dickinson State University, 291 Campus Drive, May Hall, Room 309, Dickinson, ND 58601, (701) 502-4304, [email protected].
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Dickinson State University publishes an Annual Security and Fire Safety Report. The report includes the University’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found here.
For more information about Dickinson State University, please visit https://dickinsonstate.edu/visit. You can also visit this site https://findthegoodlife.com/ for resources and details about North Dakota!
