Position Summary
The Realtor Partner 1 (RP1) Executive Assistant provides high-level administrative and operational support to the Team Lead/Realtor. This role is responsible for managing schedules, communications, documentation, and daily priorities to ensure the Team Lead operates efficiently. The Executive Assistant serves as a key point of coordination between the team, clients, agents, lenders, and business partners while supporting special projects and maintaining organized workflows.
Essential Duties and Responsibilities
● Manage inbound and outbound calls for the Team Lead.
● Oversee and maintain the Team Lead's email inbox and calendar.
● Manage daily task lists and ensure priorities are completed on schedule.
● Plan, schedule, confirm, and update appointments with clients, agents, lenders, vendors, and business partners.
● Serve as a liaison between the Team Lead, team members, clients, lenders, agents, and business partners.
● Prepare, organize, maintain, and distribute team documentation and correspondence.
● Schedule and coordinate one-on-one meetings with team members.
● Assist with CORE Coaching homework submissions and provide administrative support for CORE Coaching members.
● Ensure emails, memos, and phone messages are received, prioritized, and distributed promptly.
● Assist with the preparation of reports, forms, contracts, and other real estate-related paperwork.
● Track deadlines and follow up on outstanding tasks to ensure timely completion.
● Coordinate and oversee special projects as assigned.
● Perform additional administrative and clerical duties as needed to support the team. Qualifications
● Highly organized with exceptional time management skills.
● Ability to work independently with minimal supervision.
● Self-motivated and proactive with strong problem-solving abilities.
● Excellent verbal and written communication skills.
● Strong attention to detail and accuracy.
● Ability to manage multiple priorities in a fast-paced environment.
● Proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
● Comfortable learning and using new technology and real estate software.
● Real estate knowledge is preferred.
● Active Real Estate License is preferred but not required.
Core Competencies
● Organization and Planning
● Professionalism and Integrity
● Strong Communication Skills
● Attention to Detail
● Customer Service Orientation
● Flexibility and Adaptability
● Initiative and Accountability
● Technical Proficiency
● Confidentiality and Discretion
● Team Collaboration Education and Experience
● High School Diploma or equivalent required.
● Minimum of two (2) years of administrative, executive assistant, or office support experience.
● Experience in real estate or a fast-paced professional office environment is preferred. Classification
● Employment Type: Full-Time
● Classification: Salaried, Exempt (as applicable under federal and state law)
(Must be willing to travel for training at the expense of the employer)
Pay: $40,000.00 - $50,000.00 per year
Work Location: In person
