Top 85 Assistant onboarding manager Jobs in Doral Fl

Executive Assistant & Office Manager
Nopetro Energy —Miami, FL
- $60,000 - $80,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Assistant Manager – Administrative Support
Miami Hair Transplant —Miami, FL
- Up to $18 an hour
- Full-time
- Spanish
- Medical office experience
- English
- Flexible schedule
Quick Apply
4h
Medical office manager
Confidential —Miami Beach, FL
- $23.89 - $28.77 an hour
- Full-time
- Background check
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Assistant Community Manager (Part Time) - 102
Lakeshore Management —Miami, FL
- $17.75 - $20.00 an hour
- Full-time
- Hospitality
- Spanish
- Inventory management
Quick Apply
Front Office Manager
Provident Doral at The Blue Miami —Miami, FL
- $60,000 - $65,000 a year
- Weekends as needed
- Spanish
- Word processing
- English
- Paid jury duty
- Health insurance
Assistant General Manager
Wawa, Inc. —Hialeah, FL
- $25.30 - $34.10 an hour
- Weekends as needed
- Mid-level
- High school diploma or GED
- Recruiting
- Paid parental leave
- Health insurance
Licensed Real Estate Agent , Team Buyers Agent, Team Listing Agent, Assistant Team Leader
Realty of America —Miami, FL
- $50,000 - $120,000 a year
- Part-time
- Remote
- Sales
- Customer service
- Mid-level
- Professional development assistance
- Flexible schedule
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Assistant Community Manager (Part Time) - 57/117
Lakeshore Management —Goulds, FL
- $17.75 - $20.00 an hour
- Full-time
- Hospitality
- Spanish
- Inventory management
Quick Apply
Office And Finance Manager
Resourceful Talent Group —Doral, FL
- $70,000 - $80,000 a year
- Full-time
- 6 years
- ERP systems
- Office
2d
Assistant Manager
Planet Fitness —Hialeah, FL
- $18 - $20 an hour
- Inventory management
- Mid-level
- Team management
Quick Apply
Executive Team Leader Assets Protection (Assistant Manager Loss Prevention)- Miami, FL
Target —Miami, FL
- $64,000 - $128,000 a year
- Weekends as needed
- Analysis skills
- Bachelor's degree
- Organizational skills
- Paid holidays
- Disability insurance
Assistant Manager, Product, Miami Design
Chanel —Miami, FL
- $70,200 - $106,000 a year
- Weekends as needed
- Mid-level
- 3 years
- Bachelor's degree
- Health savings account
- AD&D insurance
Assistant Store Manager
Psycho Bunny —Miami, FL
- $55,000 a year
- Weekends as needed
- Mid-level
- 3 years
- Retail management
- Dental insurance
- 401(k)
Quick Apply
Assistant Manager - Credit
Rent A Center —Miami, FL
- $17 - $20 an hour
- Full-time
- 18 years or older
- Clean driving record
- Merchandising
- Health savings account
- Disability insurance
Quick Apply
7d
Assistant Manager
WINDSOR FASHIONS LLC —Miami, FL
- Part-time
- Merchandising
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Executive Team Leader Specialty Sales (Assistant Manager Merchandising and Service)
Target —Miramar, FL
- $64,000 - $128,000 a year
- Weekends as needed
- Mid-level
- Analysis skills
- Bachelor's degree
- Paid holidays
- Disability insurance
Office Manager/Executive Assistant
AllClear Aerospace & Defense —Miramar, FL
- Weekends as needed
- Ability to walk for extended periods
- 5 years
- Writing skills
Assistant Store Manager (Bilingual Spanish Preferred) - Weston South
TD Bank —Weston, FL
- $29.75 - $44.50 an hour
- Full-time
- Spanish
- Writing skills
- Basic math
- Health insurance
- Paid time off
14d
Office Manager ll - Part Time
Allvue Systems —Coral Gables, FL
- Part-time
- Microsoft Excel
- Microsoft Outlook
- English
- Health insurance
- Paid time off
Urban Outfitters Assistant Manager
Urban Outfitters —Miami, FL
- From $23.45 an hour
- Weekends as needed
- Mid-level
- POS
- Retail management
- Health insurance
- Dental insurance
2d

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assistant onboarding manager jobs near doral fl

Executive Assistant & Office Manager

Nopetro Energy
Miami, FL

Quick Apply

Job Details

Full-time
$60,000 - $80,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching
Referral program

Qualifications

Computer operation
Teamwork
Confidential information handling
Microsoft Excel
Microsoft Outlook
Writing skills
Executive administrative support
Communication platforms
Attention to detail
Calendar management
Collaborative technology platforms
Microsoft Teams
SharePoint
Presentation creation
Managing executive calendars
Meeting agenda preparation
File organization
Office record organization

Full Job Description

Job Summary

The Executive Assistant & Office Manager provides high-level, confidential administrative and operational support to the CEO while ensuring the day-to-day effectiveness of Nopetro Energy’s corporate office. This role serves as a trusted partner to the CEO, acting as a gatekeeper, coordinator, and project driver, while also owning key office management functions. The ideal candidate is proactive, highly organized, discreet, and thrives in a fast-paced, growth-oriented environment.

Essential Duties and Responsibilities

Executive & Administrative Support (CEO)

· Manage the CEO’s calendar, priorities, meeting logistics, and travel arrangements (air, hotel, ground transportation, itineraries).

· Serve as the primary point of contact for incoming requests, communications, and scheduling exercising sound judgment and discretion.

· Draft, edit, and proofread correspondence, announcements, presentations, agendas, and briefing materials on behalf of the CEO.

· Prepare for executive, leadership, and external meetings by compiling materials, confirming attendees, and ensuring readiness.

· Capture meeting notes, decisions, action items, and deadlines; drive follow-up and accountability across stakeholders.

· Support confidential workstreams involving personnel, finance, legal, contracts, and strategic initiatives.

Office Management & Corporate Services

· Oversee daily office operations to ensure a professional, efficient, and well-managed workplace.

· Manage office vendors and service providers.

· Maintain office inventory, ordering, and budget tracking for office-related expenses.

· Coordinate office access, visitor protocols, conference room readiness, and workplace standards.

· Own and continuously improve administrative processes (filing systems, document control, standard templates, workflows).

· Coordinate corporate and Compliance License Renewal.

Communication, Coordination & Stakeholder Management

· Act as a liaison between the CEO and internal teams (Operations, Accounting, HR, Legal, Safety/EHS, Project teams) and external partners.

· Coordinate cross-functional meetings, site visits, and leadership communications to ensure clarity and alignment.

· Maintain professionalism and confidentiality when handling sensitive information, pre-decisional discussions, and executive matters.

Project & Business Support

· Provide light project management support for CEO priorities: tracking milestones, deliverables, and dependencies.

· Assist with planning and execution for leadership offsites, town halls, events, and business-critical meetings.

· Support onboarding logistics for executive-level hires and visiting leaders (as assigned).

· Organize and maintain executive files, contracts, and key documentation in accordance with internal standards.

Finance, Expense & Administrative Processing

· Prepare and submit expense reports accurately and on time; reconcile receipts and support documentation.

· Coordinate purchase requests, invoices, and office-related administrative approvals within established guidelines.

· Support basic reporting and administrative data needs (tracking logs, vendor lists, office spend summaries).

Confidentiality & Professional Standards

This position requires strict confidentiality and high integrity. The Executive Assistant & Office Manager will routinely handle sensitive company, financial, legal, and personnel information and must exercise excellent judgment at all times.

Required Qualifications

· Minimum 5+ years of experience supporting a CEO or senior executives and/or managing office operations in a fast-paced environment.

· Demonstrated ability to manage competing priorities with minimal supervision and high attention to detail.

· Strong written and verbal communication skills; able to draft polished, executive-level correspondence and materials.

· High degree of professionalism, discretion, and sound judgment.

· Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), Teams, and collaboration tools; ability to learn internal systems quickly.

· Strong organizational skills, including document management, scheduling, and workflow coordination.

Preferred Qualifications

· Bachelor’s degree preferred (or equivalent experience).

· Experience supporting executives in energy, construction, industrial, real-estate development, or multi-site operations environments without relying on AI software.

· Familiarity with systems such as SharePoint, DocuSign, NetSuite, Concur/expense platforms, or similar tools.

· Experience coordinating travel, site visits, and leadership events across multiple locations.

Core Competencies

· Executive presence and customer service mindset

· Proactive planning and anticipation of needs

· Exceptional time management and prioritization

· Ownership mentality and follow-through

· Calm under pressure; adaptable to changing priorities

· Strong interpersonal skills across all organizational levels

Work Environment & Physical Requirements

· Office-based with occasional evenings/weekends as required for executive or company priorities.

· Prolonged periods of sitting and working at a computer.

· Ability to lift up to 15 pounds occasionally (supplies, packages, materials).

Pay: $60,000.00 - $80,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Referral program
Tuition reimbursement
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

assistant onboarding manager jobs in doral fl

Executive Assistant & Office Manager

Assistant Manager – Administrative Support

Medical office manager

Assistant Community Manager (Part Time) - 102

Front Office Manager

Assistant General Manager

Licensed Real Estate Agent , Team Buyers Agent, Team Listing Agent, Assistant Team Leader

Assistant Community Manager (Part Time) - 57/117

Office And Finance Manager

Assistant Manager

Executive Team Leader Assets Protection (Assistant Manager Loss Prevention)- Miami, FL

Assistant Manager, Product, Miami Design

Assistant Store Manager

Assistant Manager - Credit

Assistant Manager

Executive Team Leader Specialty Sales (Assistant Manager Merchandising and Service)

Office Manager/Executive Assistant

Assistant Store Manager (Bilingual Spanish Preferred) - Weston South

Office Manager ll - Part Time

Urban Outfitters Assistant Manager

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