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Seafreight Import Coordinator

Hellmann Worldwide Logistics, Inc. -
Miami, FL

Quick Apply

Job Details

Full-time
$25.00 - $30.28 an hour
5 days ago

Benefits

401(k)
Tuition reimbursement

Qualifications

Export management
General freight transportation
Customs regulations compliance
Customer records maintenance
Managing customer accounts
Microsoft Excel
Air freight
Freight documentation management
Account maintenance
Import management
Phone communication
Standard Operating Procedures (SOPs) implementation
Logistics customer service
Regulatory compliance
Air cargo operations
Ocean freight
Shipment tracking for distribution operations
Collaborating with government agencies
English
Mid-level
Client relationship development
High school diploma or GED
Dispatching
Transportation management
Freight shipment tracking
Task prioritization
Customer relationship management
Compliance documentation
Client management
Vendor relationship management

Full Job Description

About Us

Ready to rock the future with us? At Hellmann we put our people at the heart of everything we do, because for us, relationship matters. Joining us does not just mean becoming part of a global company. It is an invitation to shape the future of the logistics industry together with us. Our Hellmann culture is based on our four values: Caring, Entrepreneurial, Forward-Thinking and Reliable. These values resonate with yours? Then become part of our FAMILY that consists of around 10.000 employees in more than 200 locations worldwide.
For the better. Together.

This position has a base compensation range of $25.00 to $30.28. In addition to this base compensation, you'll benefit from our competitive health and welfare programs, a 401(k)-retirement savings plan, opportunities for tuition assistance, and incentive compensation for eligible positions. Salary determination considers your skills, experience, job location, internal pay equity and job architecture. Hellmann Worldwide
Logistics regularly reviews our pay ranges against industry standards to ensure fairness.

The Seafreight Import Coordinator coordinates product shipments ensuring that service commitments are achieved and maintained in accordance with client requirements and company objectives. This employee serves as a liaison with customers, vendors, and government agencies for all seafreight export activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Responsible for all shipment-level communication between Hellmann and all customers, carriers and vendors (i.e. delays, shipment status inquiries, arrival notices, billing, etc.)
Escalates all recurring carrier / vendor service issues to Supervisor
Maintains service relations with customers, carriers, vendors, and other Hellmann offices
Responsible to ensure compliance with all applicable internal and external standard operating procedures and regulatory requirements
Consults with supervisor prior to agreeing to non-standard services and/or pricing
Ensures that customers are properly setup and maintained in company systems (i.e. POA, credit application, customer billing profiles…etc.)
Ensures that customer standard operating procedures (CSOPs) are developed and maintained in conjunction with Account Management and Sales
Processes shipments in compliance with company standard operating procedures, while complying with customer and regulatory requirements (i.e. Hellmann policies, OBL, Letter of Credit, Cert. of Origin…etc.)
Performs credit check prior to arranging transportation
Submits insurance purchase requests, upon request
Verifies and confirms any additional charges incurred (i.e. driver waiting time, demurrage, detention…etc.)
Promptly communicates all additional charges incurred to the customer to prevent disputed invoices
Responsible to obtain / retrieve the Arrival Notice from the carrier
Creates Broker Arrival Notice and passes to HWL Trade Services or Outside Broker within KPI
Dispatches all Hellmann arranged deliveries or communicates necessary information to carrier / consignee for all non-Hellmann arranged deliveries
Sends Customer Arrival Notice
Collaborates with Trade Services to arrange inspections, when required
Ensures carrier and CFS are paid and have all required documentation to ensure timely availability / release of freight
Enters and updates all required milestone tracking events within area of responsibility
Performs other duties as assigned

SUPERVISORY RESPONSIBILITIES
This position does not supervise any direct reports.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE

Associate’s Degree (A.A.) from a two-year college or equivalent work experience or equivalent combination of education and work experience will be considered in lieu of educational requirement
High School Diploma or GED
One to three years of previous experience in freight forwarding industry preferred
Completion of any industry related course is an asset

KNOWLEDGE, SKILLS, & ATTRIBUTES

Organizational skills
Time management and prioritization
Customer-focused
Adaptable / flexible to high-pressured environment
Interpersonal skills
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Email, and Internet
Proficient in world geography, shipping documentation, and Incoterms preferred
Proficient written and verbal communication skills in English
Ability to calculate figures and amounts such as freight rates, discounts, and other percentages

PHYSICAL DEMANDS
While performing the duties of this job, the employee is:

Frequently required to stand, and walk
Regularly required to sit for extended periods
Regularly uses arms to reach, hands and fingers for computer and phone use
Speaking clearly and listening for heavy phone contact
Requires close-up and computer screen distance vision ability

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ENVIRONMENT
The work environment characteristics are similar to those of an office setting with various office equipment.

Inclusion and social diversity are firmly anchored values in our corporate culture. Regardless of gender, age, any disabilities, religion, ethnic origin or sexual identity: We are looking forward to meeting you!

If you are excited by this fantastic opportunity and have what it takes, then click APPLY!

Quick Apply

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