Top 17 Office assistant Jobs in Dothan Al

Part-Time Business Office Assistant
Wallace Community College —Dothan, AL
- $22 an hour
- 8 hour shift
- 5 years
- Office
- University
- Wellness program
- Health insurance
Administrative Assistant - On Site Only
Blue Streak LLC 1 —Dothan, AL
- $23 - $25 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Receptionist - Part Time Days
Flowers Hospital —Dothan, AL
- Part-time
- Computer literacy
- Office
- Administrative experience
Quick Apply
Bid & Proposal Administrative Assistant
DSI Security Services —Dothan, AL
- 18 years or older
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Secretary II - Adult Outpatient Services
SpectraCare Health Systems, Inc. —Dothan, AL
- Monday to Friday
- High school diploma or GED
- Driver's License
- 21 years or older
- AD&D insurance
- Paid holidays
Central Office Secretary (Child Nutrition Program)
Alabama State Department of Education —Dothan, AL
- Computer literacy
- Writing skills
- English
8d
Secretary Floater - Crisis Services
SpectraCare Health Systems, Inc. —Dothan, AL
- Monday to Friday
- Background check
- Microsoft Excel
- Microsoft Outlook
- AD&D insurance
- Paid holidays
14d
School Secretary
Alabama State Department of Education —Daleville, AL
- Computer literacy
- Writing skills
- English
7d
Full time homemaker and secretary duties
Langston construction LLC —Gordon, AL
- $21.55 - $25.95 an hour
- Full-time
- Children
- Organizational skills
- In-person
- Dental insurance
- 401(k)
Quick Apply
2d
Front Desk Receptionist
Microtel Inn & Suites —Ozark, AL
- From $9.25 an hour
- Part-time
- Computer literacy
- Hotel
- Computer skills
Quick Apply
2d

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Receptionist - Part Time Days
Flowers Hospital —Dothan, AL
This role oversees front desk operations, handles inquiries, directs visitors, and provides administrative support to maintain an efficient and organized…
Quick Apply
Clerk - Insurance
SpectraCare Health Systems, Inc. —Dothan, AL
This position will be responsible for filing all private assigned insurance and billing agency fees for services contracts applicable to each division of…
$18.39 an hour

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Executive Assistant to President & CEO - HYBRID
Big Brothers Big Sisters of Central Ohio Inc —Columbus, OH
Associate degree in Business Administration, Office Management, or a related field required; bachelor’s degree strongly preferred.
$55,000 - $60,000 a year
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9d
Administrative Assistant
Bundy Baking Solutions —Westerville, OH
Answers and transfers telephone calls using good verbal skills, maintains good communication, and escalates issues to the Office Manager when needed.
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Part-Time Business Office Assistant

Wallace Community College -
Dothan, AL

Apply Now

Job Details

Part-time
$22 an hour

Benefits

401(a)
Wellness program
Health insurance
Dental insurance
Tuition reimbursement
Vision insurance
Retirement plan

Qualifications

Associate's degree

Full Job Description

Position Summary

Under the supervision of the Director of Accounting and Finance, the employee performs all aspects of accounts payable according to standard accounting practices and procedures adopted by the College. The employee maintains records for and pays all invoices, ensuring that goods and services have been received and invoiced correctly.

SALARY: $22.00 per hour, not to exceed 19 hours per week.

Part-time positions are posted based on the possible availability of a future assignment which are sporadic and may not occur. Available positions are contingent upon enrollment and instructional needs of the College.

This position will be based initially at the Wallace Campus in Dothan.

Essential Duties and Responsibilities

ESSENTIAL FUNCTION: Accounts Payable. Performs accounts payable functions for goods and services provided to the College.

Collects and organizes documents needed to process invoices and purchase orders for payment.
Matches and verifies supporting documents with purchase orders.
Works with vendors and campus staff in obtaining documentation, resolving invoice discrepancies, and responding to questions or concerns.
Receives invoices from vendors; records date invoice is received through U.S. mail.
Receives approved invoices from College departments and validates purchase orders are attached.
Audits invoices for accuracy; analyzes invoices for complete or partial receipt of shipments; takes appropriate action for partially received orders.
Prepares voucher payment documents to process invoices, charges, and contracts for payment.
Prepares accounts payable checks and register on a weekly basis.
Submits checks to the Director for approval; ensures that checks are signed.
Ensures accounts payable checks are printed and disbursed on time.
Ensures that invoices are paid and recorded in accordance with the standards of the National Association of College University Business Officers (NACUBO), State of Alabama Board of Education, and the Alabama Community College System as well as federal and state agencies.
Records approved invoices according to proper account code.
Relieves encumbered purchase orders.
Provides advice and assistance to College personnel regarding necessary accounting procedures for purchasing and receiving goods and services.
Provides assistance to vendors on appropriate regulations and requirements of the College accounts payable system.

ESSENTIAL FUNCTION: Reporting/Record Management. Prepares and maintains reports and payment records as mandated by WCC policies or other governmental agencies.

Maintains all accounts payable files.
Establishes and maintains files on vendors with all relevant information.
Ensures that complete and accurate records are maintained for review by Examiners of Public Accounts.
Records information regarding vendors, businesses, and personnel who are covered by IRS 1099 regulations.
Submits 1099 reports, annually, as required by IRS.
Prints accounts payable reports and maintains all accounts payable files.
Prepares analysis of payable accounts.
Maintains files of all accounts payable vouchers in vendor number order.
Prepares end-of-the-month reports for auditing and reconciling outstanding encumbered purchase orders; maintains history file.
Balances end-of-the month vendor statements with payments made and outstanding charges.
Scans accounts payable documents into document imaging software.
Maintains and distributes vendor disclosure statements for purchases exceeding $5000.00.

ESSENTIAL FUNCTION: General Operations. Performs other department activities to ensure efficient, high quality services are provided to WCC.

Assists Accounts Receivable in collecting tuition, fees, and other funds.
Prepares and issues Title IV refunds in absence of Administrative Assistant.
Updates general ledger when necessary.
Assists in monthly closings.

ESSENTIAL FUNCTION: Customer Service. Interacts with students, employees, and vendors to provide and process information in response to inquiries, concerns, and issues about account or payment related information.

Interacts directly with employees in person, by telephone or electronically.
Answers questions and provides necessary information to resolve issues or concerns.
Communicates and coordinates with appropriate internal departments to resolve issues.
Provides accurate, valid and complete information employee regarding account or payment related information.
Handles complaints by providing appropriate solutions and alternatives if available or escalating to appropriate Director or Dean.
Follows up to ensure resolution.

ESSENTIAL FUNCTION: College Expectations. Dependability, attendance, punctuality, and a commitment to do the job right are essential at all times.

Reports to work on time, at appropriate workstation or department during all departmental/position scheduled work days and during all departmental/position scheduled work hours.
Understands that failure to report for work and/or reporting late without prior approval are unacceptable practices and will result in disciplinary action.
Performs a productive full day’s work.
Ensures that service to students and the general public is top priority.
Demonstrates a considerate, friendly, respectful and constructive attitude toward fellow employees and students.
Adheres to all College and System policies and procedures.
Performs other job-related duties as assigned.

Qualifications

Associates Degree in business, accounting, or related field is required.
Five years of experience working in educational accounting with accounts payable is required.

Available positions are contingent upon enrollment and the instructional needs of the College.

Applicants must travel at their own expense for interviews that are conducted in person.

Application Procedures/Additional Information

Wallace Community College accepts application for Part-time Workforce Development Instructors and Trainers on a continuous basis, to fill morning, afternoon, evening or weekend needs. However, it does not necessarily imply there are immediate openings.

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application packets will be accepted on a continuous basis and remain active for available positions. Available positions are contingent upon enrollment and the instructional needs of the College. Applicants who fail to submit all required information will be disqualified. A complete application packet consists of:

Completed Wallace Community College employment application.
Current Résumé.
Cover letter describing specifically how your experience and qualifications meet the minimum requirements.
Employment verification letter(s) verifying a minimum of five (5) years of experience working in educational accounting with accounts payable. Letter(s) must include employment dates and job title and be on official letterhead with an authorized personnel signature. If an employment verification cannot be obtained, i.e. business is no longer in operation, an applicant may submit copies of appointment letters or contracts or pay stubs or W-2 forms to verify the minimum five (5) years experience required.
Appropriate transcript identifying the applicant, institution, date degree conferred and verifying the applicant has received the minimum required associate's degree in business, accounting, or related field from an accredited institution. (A copy of the diploma will not suffice). NOTE: If employed, official transcripts will be required at that time.

APPLICATIONS MUST BE FILED ONLINE AT:
www.wallace.edu/employment

IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT WALLACE COLLEGE (334-556-2519)

Please Note:

ALL APPLICATION MATERIALS MUST BE SCANNED. It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process. If you need assistance scanning documents, please contact:

Human Resources

Monday - Thursday 7:30 am - 4:30 pm

Friday 7:30 am - 2:00 pm

334-556-2519

WE DO NOT ACCEPT FAXED OR E-MAILED application materials.
When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement.
All correspondence with applicants regarding the College's search process will be sent via e-mail.

If you need technical assistance after reviewing the instructions, please contact:

NEOGOV Customer Service:

Monday-Friday
8:00 am - 5:00 pm PST
(855) 524-5627

In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. Wallace Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

If you have a disability and require accommodations, please notify us at (334) 556-2519.

Wallace Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Wallace Community College will make reasonable accommodations for qualified disabled applicants or employees.

The College reserves the right to withdraw this job announcement at any time prior to the awarding.

Apply Now

Refine Your Search

office assistant jobs in dothan al

Part-Time Business Office Assistant

Administrative Assistant - On Site Only

Receptionist - Part Time Days

Bid & Proposal Administrative Assistant

Secretary II - Adult Outpatient Services

Central Office Secretary (Child Nutrition Program)

Secretary Floater - Crisis Services

School Secretary

Full time homemaker and secretary duties

Front Desk Receptionist

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I want to receive the latest job alert for office assistant in dothan al

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