Payroll Administrator / HR Generalist
Overview
We're looking for a detail-oriented, organized, and people-focused Part-time Payroll Administrator/HR Generalist to join our Human Resources team. In this role, you'll be responsible for processing weekly, semi-monthly and monthly payroll while supporting a variety of HR functions throughout the employee lifecycle.
This position combines payroll administration with hands-on HR support, including onboarding, employee records management, compliance, and employee relations. The ideal candidate enjoys balancing administrative responsibilities with opportunities to improve processes and provide excellent customer service to employees.
Essential Responsibilities
Payroll Administration
- Process accurate and timely weekly payroll.
- Review and audit timecards, PTO balances, commission statements, and payroll reports.
- Maintain payroll records, including salary changes, bonuses, deductions, garnishments, loan repayments, and other payroll adjustments.
- Ensure payroll tax compliance and accurate recordkeeping.
- Respond to employee payroll questions and resolve payroll-related issues.
Human Resources
- Coordinate all aspects of the onboarding process.
- Serve as the primary point of contact for applicants during the hiring process, providing guidance and troubleshooting as needed.
- Schedule pre-employment background checks and drug screenings.
- Initiate and maintain employee onboarding in the Paycor HRIS.
- Conduct new hire orientations monthly and as needed.
- Ensure compliance with Form I-9 Employment Eligibility Verification requirements.
- Track employee milestones, including benefits eligibility, 401(k) enrollment, training, bonuses, and other key employment events.
- Maintain accurate and confidential employee personnel files.
- Perform HR data entry, filing, scanning, and document management.
- Prepare employment documents, including offer letters, employment verifications, and separation documentation.
- Provide day-to-day HR support to employees and managers.
- Collaborate with vendors, management, and internal departments to support HR initiatives.
- Assist the HR Manager with special projects and other HR responsibilities as assigned.
Qualifications
Required Skills
- Strong commitment to maintaining confidentiality.
- Exceptional attention to detail and accuracy.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Customer-service mindset with the ability to build positive working relationships.
- Proficiency with Microsoft Office applications and HR/payroll software.
- Ability to prioritize multiple deadlines in a fast-paced environment.
Education & Experience
- 5+ years of progressive experience in human resources and payroll administration.
- Demonstrated experience handling confidential employee information with professionalism and discretion.
- Strong judgment, professionalism, and ability to work independently.
- Proven ability to manage multiple priorities and meet deadlines.
- Experience using an HRIS/payroll system (Paycor experience preferred).
- Knowledge of payroll laws, wage and hour regulations, and HR compliance preferred.
Physical Requirements
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
- Regularly sit, stand, walk, talk, hear, and use hands to operate standard office equipment.
- Ability to work at a computer for extended periods.
- Close vision required for computer work.
Work Environment
- Office environment with moderate noise levels.
- Frequent use of computers, phones, and office equipment.
- Primarily sedentary work with occasional movement throughout the office.
About the Company:
I.C.E. is a rapidly expanding family of companies that has multiple product lines across different technologies. We are an employee-friendly and customer-focused organization that has been in operation since 2004. Most staff have been employed with us for over five years, and we pride ourselves on our A+ rating with the Better Business Bureau.
Job Type: Part-time
Work Location:
In person
Benefits:
· Competitive pay
· Comprehensive benefits for full-time employees
· 401(k) with company match
· Paid time off and holidays
· Employee discount
· Opportunities for professional growth
Pay: $25.00 - $28.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
