Top 49 Event coordinator assistant Jobs in Downers Grove, Il

Special Events Coordinator
Village of Orland Park —Orland Park, IL
- $60,423 - $81,569 a year
- Weekends as needed
- CPR Certification
- Marketing
- Research
- Wellness program
- Health savings account
Assistant Event Coordinator
The Farmhouse —Plainfield, IL
- $23 - $25 an hour
- Full-time
- Customer service
- US work authorization
- In-person
- Flexible schedule
Quick Apply
5d
Freelance Assistant Wedding Coordinator
Camille Victoria Weddings LLC —Oak Park, IL
- From $20 an hour
- Weekends as needed
- Customer service
- Bachelor's degree
- In-person
Quick Apply
3d
Executive Assistant & Project Coordinator
SEIU HCII —Chicago, IL
- $74,852 a year
- Weekends as needed
- Hybrid work
- Spanish
- Microsoft Outlook
- Bachelor of Science
- Paid parental leave
- Paid holidays
Quick Apply
Department Assistant (On-site)
DePaul University —Chicago, IL
- $18.70 - $24.21 an hour
- Full-time
- Microsoft Word
- Background check
- Spanish
- Paid holidays
- Health insurance
High School LLC Secretary
Community Unit School District 200 —Wheaton, IL
- $16.86 an hour
- High school
- Research
- Computer skills
8d
Development Assistant
Sarahs Inn —Forest Park, IL
- $46,000 - $50,000 a year
- Weekends as needed
- Writing skills
- Office
- Administrative experience
Quick Apply
2d
Assistant Management - FOH
FONDA DG LLC —Downers Grove, IL
- Full-time
- Mid-level
- Leadership
- Restaurant
Quick Apply
Events & Kitchen Coordinator
Christ Church of Oak Brook —Oak Brook, IL
- $19 - $24 an hour
- Part-time
- Hospitality
- Inventory management
- Mid-level
- 401(k) 4% Match
- 401(k) matching
12d
Administrative Coordinator
Wheeling Park District —Wheeling, IL
- $27.50 - $31.00 an hour
- Full-time
- CPR Certification
- Word processing
- English
4d
Administrative Coordinator - Part-Time
Open Doors Organization —Des Plaines, IL
- $21 - $27 an hour
- Full-time
- Mid-level
- Office
- 3 years
- 401(k)
- Paid time off
Quick Apply
1d
Department Assistant - Health Services and Student Assistance Program
New Trier Township HSD 203 —Winnetka, IL
- From $24.48 an hour
- Full-time
- CPR Certification
- Writing skills
- BLS Certification
Part-Time Administrative Coordinator
Association Technologies, Inc. —West Chicago, IL
- $21 - $27 an hour
- Part-time
- Hybrid work
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
9d
Executive Assistant & Administrative Coordinator
Balani Custom Clothiers —Chicago, IL
- $60,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant & People Coordinator- In-Person
Fellers Llc —Hanover Park, IL
- $26 - $28 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Executive Personal Assistant to the CEO
HTC Commercial Flooring —Mokena, IL
- $65,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Executive Assistant to the CEO
Mitsubishi HC Capital America Inc —Itasca, IL
- $90,000 - $110,000 a year
- Overtime
- Microsoft Word
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
Donor Engagement Coordinator
Animal Care League —Oak Park, IL
- $20 - $24 an hour
- Part-time
- Research
- Office
- Administrative experience
- Employee discount
- Flexible schedule
Quick Apply
5d
Executive Assistant to President and CEO
ACGME —Chicago, IL
- $95,000 - $110,000 a year
- Weekends as needed
- Hybrid work
- Office
- Bachelor's degree
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
Event Coordinator (part-time)
Aurora Civic Center Authority —Aurora, IL
- $20 - $22 an hour
- Part-time
- Background check
- Spanish
- Microsoft Excel
- Paid time off
- Employee discount
Quick Apply

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event coordinator assistant jobs near downers grove, il

Special Events Coordinator

Village of Orland Park -
Orland Park, IL

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Job Details

Full-time
$60,423 - $81,569 a year

Benefits

Wellness program
Health savings account
457(b)
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
Life insurance
Retirement plan

Qualifications

CPR Certification
Volunteer coordination for social programs
YouTube
Volunteer management
Research
X (Twitter)
Microsoft Office
Volunteer coordination program management
First Aid Certification
Special events experience
Volunteer coordination
Facebook
Volunteer recruitment
Instagram
Event on-site coordination

Full Job Description

Opportunity at a Glance
The Village of Orland Park is currently seeking a highly organized and detail-oriented Special Events Coordinator to lead and execute the daily social media marketing of department recreation programs and Village special events. This includes tracking and reporting department social media analytics on a monthly basis, overseeing the volunteer program and assisting in the planning of assigned special events and initiatives. This will include providing event support, soliciting sponsorships, and participating in overall event production and supervision of Village and Department special events and programs as directed by the Division Manager of Special Events; Assistant Director and/or Director of Recreation & Parks.

Key Responsibilities
The primary responsibilities of this position entail the creation of program and event promotional materials with a high concentration on social media event marketing (i.e. posts, reels, videos, flyers, etc.) Social media and marketing efforts include devising and leading social media marketing plans and campaigns for Village and Department events, programs, facilities and managing all department social media platforms including Facebook, X, Instagram, and YouTube. The employee will stay updated on social media trends, introduce new marketing mediums, and promote events through online advertising campaigns, including pay-per-click, track and report social media analytics monthly.

This dynamic position involves assisting the Division Manager of Special Events with planning and executing Village and Recreation & Parks special events and overseeing specific facets of assigned events. The role requires preparing and presenting event plans, tracking and reporting event expenses and revenues during and after production, and maintaining accurate event files, including arrangements, costs, revenues, and staffing plans. The employee will coordinate local event solicitations, sponsorships, and prize donations by preparing mailings, making phone calls, and visiting businesses while maintaining a database of solicitations. Additional responsibilities include researching, purchasing, and delivering event supplies, as well as researching potential entertainment, initiating booking contracts, and maintaining booking files. The employee will determine event needs, place work orders with appropriate departments, and inspect event sites to ensure logistics are in place. Evaluating the success of events through events and budget recaps, surveys, and research for new events will be required.

Volunteer management will include recruiting, scheduling, and directing volunteers for special events, ensuring necessary paperwork such as background checks and waivers are completed in coordination with the Human Resources Department and Village policies/procedures.

Administrative support will also be provided to the Division Manager and other staff as needed, and the employee is expected to participate in and support Village and Department functions and initiatives. The employee will use Village financial systems for purchase orders, contracts, and expense reconciliation while contributing to the production of seasonal program brochures, sponsorship packets, and other publications. Regular attendance is required, and the role may involve working evenings, weekends, and some holidays to support special events.

Qualifications, Knowledge, Skills
The ideal candidate for this position should have a Bachelor’s degree in marketing, communications, public relations, or a similar field, along with a minimum of 2 years of related experience in recreation or marketing. CPR and First Aid certifications are required or must be obtained within 3 months of employment. Successful performance in this role will require demonstrable experience in special event planning and production, social media platforms such as Facebook, X, Instagram, and YouTube, as well as volunteer recruiting, tracking, and supervision.

Additionally, the candidate should have experience with Google Analytics to measure event attendance, sponsorship ROI etc., proficiency with common design and editing tools (e.g., Canva, Adobe Creative Suite, or video editing apps), photography/videography skills, sponsorship prospecting, relationship building, delivering sponsorship benefits, and reporting results. The individual must possess strong oral and written communication skills, organizational abilities, and enthusiasm for working with people. Proficiency in MS Office is required, and regular, consistent attendance is essential.

Compensation & Benefits
The Village of Orland Park offers a competitive market total rewards package that includes a base salary range between $60,423.00 and $81,569.00. The anticipated hiring range is $60,423.00 - $70,996.00, depending on experience and qualifications. This position is eligible for the Village of Orland Park’s comprehensive employee benefits program which includes multiple medical plan designs offered through Blue Cross Blue Shield of Illinois, dental, vision, life insurance, and an employee wellness program. Retirement benefits through the Illinois Municipal Retirement Fund (IMRF) are provided along with the option to participate in a 457(b) plan with Nationwide Retirement Services.

The Village of Orland Park also provides for paid vacation, personal, sick days, and holidays.

Interested candidates are encouraged to apply in a timely manner.

Pay: $60,423.00 - $81,569.00 per year

Benefits:

Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance

Work Location: In person

Apply Now

Refine Your Search

event coordinator assistant jobs in downers grove, il

Special Events Coordinator

Assistant Event Coordinator

Freelance Assistant Wedding Coordinator

Executive Assistant & Project Coordinator

Department Assistant (On-site)

High School LLC Secretary

Development Assistant

Assistant Management - FOH

Events & Kitchen Coordinator

Administrative Coordinator

Administrative Coordinator - Part-Time

Department Assistant - Health Services and Student Assistance Program

Part-Time Administrative Coordinator

Executive Assistant & Administrative Coordinator

Executive Assistant & People Coordinator- In-Person

Executive Personal Assistant to the CEO

Executive Assistant to the CEO

Donor Engagement Coordinator

Executive Assistant to President and CEO

Event Coordinator (part-time)

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