Top 7 Office managers Jobs in Dubuque, Ia

Office Administrator
City of Dubuque, IA —Dubuque, IA
- $65,020.80 - $85,009.60 a year
- Full-time
- Writing skills
- Research
- Mid-level
3d
Business Office Coordinator
Sunset Park Place —Dubuque, IA
- Full-time
- HIPAA
- Mid-level
- Administrative experience
- Disability insurance
- Health insurance
Quick Apply
8d
Assistant Office Manager
Finnin Kia —Dubuque, IA
- Full-time
- Dealership
- Mid-level
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Iowa
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Accounting Office Coordinator
Molo Petroleum LLC —Dubuque, IA
- Full-time
- Microsoft Outlook
- Research
- Mid-level
- Health insurance
- Paid time off
Quick Apply
Business Manager
University of Wisconsin Platteville —Platteville, WI
- $60,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills

Discover related jobs

Based on your search for office managers jobs.

Office Assistant/Receptionist
White Front Feed & Seed —Cascade, IA
Perform data entry, filing, and document proofreading to ensure accuracy and organization. Manage multi-line phone systems, directing calls accurately and…
$20 - $25 an hour
Quick Apply
4d
Administrative Assistant - Dubuque, IA
Martin Equipment —Dubuque, IA
Serve as the first point of contact by answering and directing incoming calls. Must have valid driver’s license. Balance daily cash sales and petty cash.
Quick Apply
4d

Show more related jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Business Office Manager BOM
Majestic Care of Whitehall —Whitehall, OH
Set up and maintain financial files for residents: billing, admission papers, state and Medicare reimbursement documents.
Quick Apply
Office Manager
CPA Firm —Pickerington, OH
Prepare invoices, billing statements, and bank deposits. With the upcoming retirement of a valued team member, this is a unique opportunity to step into a key…
$50,000 - $75,000 a year
Quick Apply

Show more jobs in cities nearby

I want to receive the latest job alert for office managers in dubuque, ia

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office managers jobs near dubuque, ia

Office Manager jobs in Dubuque, IA

Accounting Coordinator jobs in Harrisburg, PA

Government Accounting jobs in Fort Worth, TX

Accounting jobs in Goodyear, AZ

Accounting Coordinator jobs in Warsaw, IN

Program Coordinator jobs in San Jose, CA

Accounting Coordinator jobs in East Greenwich, RI

Scheduling Coordinator jobs in Los Angeles, CA

Accounting Coordinator jobs in West Des Moines, IA

Business Manager jobs in Fairhope, AL

Remote Business Administration jobs in Michigan

Business Manager jobs in Oregon

Pharma Business Strategy jobs in Boston, MA

Business Manager jobs in Kokomo, IN

Business Operations Manager jobs in California

Creative Project Manager jobs in Atlanta, GA

Business Manager jobs in Sioux Falls, SD

Office Manager jobs in New Hampshire

Office Manager jobs in Los Angeles, CA

Office Manager jobs in Torrance, CA

Office Administrator

City of Dubuque, IA -
Dubuque, IA

Apply Now

Job Details

Full-time
$65,020.80 - $85,009.60 a year
3 days ago

Qualifications

Confidential information handling
Regulatory compliance
Productivity software

Full Job Description

Position Summary

JOB SUMMARY: Under general supervision of the City Engineer, performs a wide variety of administrative, technical, and confidential support duties for the Engineering Department. Coordinates departmental administrative operations including contract administration, records management, procurement support, workflow coordination, budget support, project tracking, and communications. Prepares reports, correspondence, presentations, and other documents; assists with compliance and recordkeeping requirements; serves as a liaison with internal and external stakeholders; and performs related work as assigned. This valuable team member will be an integral part of supporting efforts to become a high performance, data-driven, and outcome-focused organization with the ultimate goal of creating a community of belonging and organization of choice, through planning, partnerships, and people. The individual should have strong emotional intelligence and a continuous improvement mindset which will add value to our organization and community people, integrity, responsibility, innovation and teamwork.

DISTINGUISHING FEATURES OF THE CLASS:
Work in this class involves providing executive-level administrative support to the City Engineer while serving as the department's primary coordinator for contract administration, procurement support, budget support, records management, and department-wide administrative functions. Responsibilities include contract administration, procurement support, records management, project coordination, compliance monitoring, budget support, preparation of departmental communications and reports, and coordination of administrative processes across multiple Engineering divisions. Work requires independent judgment, discretion, attention to detail, and the ability to manage multiple priorities and confidential information. An important component of this position is supporting a high-performing, data-driven, outcome-focused organization through process improvement, cross-divisional coordination, and administrative systems that improve efficiency, accountability, and customer service. Assignments are received through general direction from the City Engineer. Work is reviewed through conferences, reports, records, project outcomes, and effectiveness of administrative support services provided.

Job Duties

Provide executive-level administrative support to the City Engineer and assist in managing departmental priorities, schedules, meetings, and workflow.
Coordinate departmental contract administration activities, including preparation, routing, tracking, and monitoring of contracts and related documents.
Assist with procurement activities including requests for proposals, vendor communications, bid documentation, invoice processing, and coordination with Purchasing and Legal staff.
Maintain organized electronic and physical records systems in accordance with established retention schedules and City policies.
Prepare reports, correspondence, presentations, policy documents, project summaries, grant-related materials, and City Council support documents.
Assist in budget preparation and monitoring activities.
Monitor administrative processes to support compliance with applicable laws, regulations, City policies, internal controls, and audit requirements.
Serve as a liaison with City departments, contractors, consultants, vendors, community organizations, regulatory agencies, and members of the public.
Coordinate departmental projects, training activities, process improvement initiatives, technology implementation efforts, and documentation of standard operating procedures.
Conduct research, benchmarking, data collection, and analysis to support operational improvements and strategic decision-making.
Provide guidance and support to administrative staff, temporary personnel, interns, or other assigned personnel.
Respond to internal and external inquiries and requests for information.
Maintain confidentiality of sensitive personnel, financial, legal, and operational information.
Perform other duties as assigned.

KNOWLEDGE , SKILLS, AND ABILITIES

Physical and Workplace Requirements:
Ability to sit or stand for extended periods, perform repetitive office tasks, operate standard office equipment, and lift up to 20 pounds occasionally. Ability to attend meetings and activities at various city facilities as required.ritten and verbal communications skills, along with strong problem solving and organization abilities.

Qualifications

MINIMUM QUALIFICATIONS:

Associate degree in Business Administration, Public Administration, or a related field; AND
Five (5) years of progressively responsible administrative experience demonstrating increasing levels of autonomy, independent decision-making, and responsibility for complex administrative functions; OR
Any equivalent combination of education and experience that provides the required knowledge, skills, and abilities.
Experience managing confidential information, coordinating administrative workflows, and ensuring compliance with policies and procedures.
Basic Microsoft Office Suite experience.

PREFERRED QUALIFICATIONS:

Experience in municipal government.
Experience with procurement or contract administration.
Experience supporting executive-level leadership.
Experience with financial systems, document workflow systems, enterprise software platforms, or contract management systems.
Experience preparing reports, budgets, presentations, or City Council materials.

Supplemental Information

SUPPLEMENTAL INFORMATION:
ESSENTIAL JOB FUNCTIONS: Work requires the ability to sit for extended periods; stand, walk, bend, reach, grasp and perform repetitive motions; communicate effectively verbally and in writing; operate standard office equipment; use computers and related software applications; and occasionally lift, carry, push, or pull office materials and supplies weighing up to 20 pounds.

PHYSICAL WORKING CONDITIONS: Work is primarily performed in a standard office environment with frequent computer use and desk work. Occasional attendance at meetings, training events, community meetings, and activities at various City facilities may be required.

RESIDENCY REQUIREMENT: Employee shall establish their principal place of residence within fifty (50) miles of their place of employment as soon as practicable after appointment, but within two years of appointment.

FLSA (OVERTIME) STATUS: Exempt

Our Commitment to You
The City of Dubuque is committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities, in compliance with all applicable federal and state laws. Our organization provides equal opportunities for all individuals, fostering a workplace that values innovation, collaboration, and work-life balance. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our growing community. In accordance with legal obligations our policies and practices are designed to ensure fair treatment and foster a respectful workplace where all are encouraged to apply.

Apply Now

Refine Your Search

office managers jobs in dubuque, ia

Office Administrator

Business Office Coordinator

Assistant Office Manager

Military Service - U.S. Air National Guard, Administration

Accounting Office Coordinator

Business Manager

Discover related jobs

Explore jobs in cities nearby

I want to receive the latest job alert for office managers in dubuque, ia

Explore jobs in more locations

Position Summary

Job Duties

Qualifications

Supplemental Information

Job Seeker Tools

Employer Tools

Browse

Stay Connected