Top 68 Staff coordinator Jobs in Dubuque, Ia

Office Administrator
City of Dubuque, IA —Dubuque, IA
- $65,020.80 - $85,009.60 a year
- Full-time
- Writing skills
- Research
- Mid-level
5d
Director of Nursing (LPN/RN)- Sign On Bonus
Sunset Park Place —Dubuque, IA
- $75,000 - $83,000 a year
- Weekends as needed
- CPR Certification
- Nursing
- RN License
- Disability insurance
- Health insurance
Quick Apply
General Manager & Catering Sales Coordinator
Convivium Urban Farmstead —Dubuque, IA
- $45,000 a year
- Full-time
- Customer service
- 5 years
- Computer literacy
- Paid time off
Quick Apply
10d
CDL Driver for Feed Operations
Mid-Iowa Cooperative —Iowa
- From $50,000 a year
- Full-time
- Clean driving record
- Customer service
- DOT physical examination
- Health savings account
- Health insurance
Quick Apply
Unpaid Volunteer Foster Program Assistant
Dubuque Regional Humane Society —Dubuque, IA
- Part-time
- Administrative experience
- In-person
- Communication skills
11d
St. Dominic Villa Liturgical Coordinator
Sinsinawa Dominicans Inc —Sinsinawa, WI
- $23 - $25 an hour
- Part-time
- Mid-level
- Recruiting
- In-person
Quick Apply
Certified Medication Aide All Shifts
Sunset Park Place —Dubuque, IA
- $16 - $17 an hour
- Full-time
- Vital signs
- HIPAA
- Ability to lift 50 pounds
- Disability insurance
- Health insurance
Quick Apply
7d
Mobile Crisis Outreach (Full-time) 2nd Shift
Foundation 2 —Dubuque, IA
- $18 - $21 an hour
- Email
- Hybrid work
- Writing skills
- Driver's License
- Bachelor's degree
- Paid parental leave
- Health insurance
Quick Apply
5d
Service Coordinator - Full-Time
Optimae LifeServices —Dubuque, IA
- Weekends as needed
- Background check
- 18 years or older
- Management
- Health insurance
- Dental insurance
Quick Apply
Production & Packaging Supervisor
Rousselot —Dubuque, IA
- Full-time
- Mid-level
- Ability to lift 50 pounds
- Bachelor's degree
Quick Apply
Director of Student Support
Northeast Iowa Community College —Peosta, IA
- $62,900 a year
- Full-time
- Customer service
- Master's degree
- Driver's License
Client Navigator
Hillcrest Family Services —Dubuque, IA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Profit sharing
- Continuing education credits
Quick Apply
Dean of Student Affairs
Clarke University —Dubuque, IA
- Full-time
- Residential
- Master's degree
- University
Quick Apply
Event Coordinator
Cottingham & Butler —Dubuque, IA
- Overnight shift
- Mid-level
- Bachelor's degree
- Travel
- Profit sharing
- Health savings account
Quick Apply
Care Coordinator
Hillcrest Family Services —Dubuque, IA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Profit sharing
- Continuing education credits
Quick Apply
HCBS Day Hab Program Coordinator Assist
Hills & Dales Child Development Center —Dubuque, IA
- Full-time
- Entry level
Quick Apply
Operations Program Manager-Town Clock Center
Northeast Iowa Community College —Dubuque, IA
- $44,559 a year
- Full-time
- Microsoft Word
- Classroom
- Microsoft Excel
Administrative Assistant, Liturgy & Sisters Services
Sisters of St Francis —Dubuque, IA
- Full-time
- Computer literacy
- Writing skills
- Mid-level
Quick Apply
7d
Recreation Program Coordinator - Playgrounds (Temporary 2026 Term)
City of Dubuque, IA —Dubuque, IA
- $23.04 an hour
- Temporary
- Microsoft Excel
- Research
- Mid-level
Business Office Coordinator
Sunset Park Place —Dubuque, IA
- Full-time
- HIPAA
- Mid-level
- Administrative experience
- Disability insurance
- Health insurance
Quick Apply
10d

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staff coordinator jobs near dubuque, ia

Office Administrator

City of Dubuque, IA -
Dubuque, IA

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Job Details

Full-time
$65,020.80 - $85,009.60 a year
5 days ago

Qualifications

Confidential information handling
Regulatory compliance
Productivity software

Full Job Description

Position Summary

JOB SUMMARY: Under general supervision of the City Engineer, performs a wide variety of administrative, technical, and confidential support duties for the Engineering Department. Coordinates departmental administrative operations including contract administration, records management, procurement support, workflow coordination, budget support, project tracking, and communications. Prepares reports, correspondence, presentations, and other documents; assists with compliance and recordkeeping requirements; serves as a liaison with internal and external stakeholders; and performs related work as assigned. This valuable team member will be an integral part of supporting efforts to become a high performance, data-driven, and outcome-focused organization with the ultimate goal of creating a community of belonging and organization of choice, through planning, partnerships, and people. The individual should have strong emotional intelligence and a continuous improvement mindset which will add value to our organization and community people, integrity, responsibility, innovation and teamwork.

DISTINGUISHING FEATURES OF THE CLASS:
Work in this class involves providing executive-level administrative support to the City Engineer while serving as the department's primary coordinator for contract administration, procurement support, budget support, records management, and department-wide administrative functions. Responsibilities include contract administration, procurement support, records management, project coordination, compliance monitoring, budget support, preparation of departmental communications and reports, and coordination of administrative processes across multiple Engineering divisions. Work requires independent judgment, discretion, attention to detail, and the ability to manage multiple priorities and confidential information. An important component of this position is supporting a high-performing, data-driven, outcome-focused organization through process improvement, cross-divisional coordination, and administrative systems that improve efficiency, accountability, and customer service. Assignments are received through general direction from the City Engineer. Work is reviewed through conferences, reports, records, project outcomes, and effectiveness of administrative support services provided.

Job Duties

Provide executive-level administrative support to the City Engineer and assist in managing departmental priorities, schedules, meetings, and workflow.
Coordinate departmental contract administration activities, including preparation, routing, tracking, and monitoring of contracts and related documents.
Assist with procurement activities including requests for proposals, vendor communications, bid documentation, invoice processing, and coordination with Purchasing and Legal staff.
Maintain organized electronic and physical records systems in accordance with established retention schedules and City policies.
Prepare reports, correspondence, presentations, policy documents, project summaries, grant-related materials, and City Council support documents.
Assist in budget preparation and monitoring activities.
Monitor administrative processes to support compliance with applicable laws, regulations, City policies, internal controls, and audit requirements.
Serve as a liaison with City departments, contractors, consultants, vendors, community organizations, regulatory agencies, and members of the public.
Coordinate departmental projects, training activities, process improvement initiatives, technology implementation efforts, and documentation of standard operating procedures.
Conduct research, benchmarking, data collection, and analysis to support operational improvements and strategic decision-making.
Provide guidance and support to administrative staff, temporary personnel, interns, or other assigned personnel.
Respond to internal and external inquiries and requests for information.
Maintain confidentiality of sensitive personnel, financial, legal, and operational information.
Perform other duties as assigned.

KNOWLEDGE , SKILLS, AND ABILITIES

Physical and Workplace Requirements:
Ability to sit or stand for extended periods, perform repetitive office tasks, operate standard office equipment, and lift up to 20 pounds occasionally. Ability to attend meetings and activities at various city facilities as required.ritten and verbal communications skills, along with strong problem solving and organization abilities.

Qualifications

MINIMUM QUALIFICATIONS:

Associate degree in Business Administration, Public Administration, or a related field; AND
Five (5) years of progressively responsible administrative experience demonstrating increasing levels of autonomy, independent decision-making, and responsibility for complex administrative functions; OR
Any equivalent combination of education and experience that provides the required knowledge, skills, and abilities.
Experience managing confidential information, coordinating administrative workflows, and ensuring compliance with policies and procedures.
Basic Microsoft Office Suite experience.

PREFERRED QUALIFICATIONS:

Experience in municipal government.
Experience with procurement or contract administration.
Experience supporting executive-level leadership.
Experience with financial systems, document workflow systems, enterprise software platforms, or contract management systems.
Experience preparing reports, budgets, presentations, or City Council materials.

Supplemental Information

SUPPLEMENTAL INFORMATION:
ESSENTIAL JOB FUNCTIONS: Work requires the ability to sit for extended periods; stand, walk, bend, reach, grasp and perform repetitive motions; communicate effectively verbally and in writing; operate standard office equipment; use computers and related software applications; and occasionally lift, carry, push, or pull office materials and supplies weighing up to 20 pounds.

PHYSICAL WORKING CONDITIONS: Work is primarily performed in a standard office environment with frequent computer use and desk work. Occasional attendance at meetings, training events, community meetings, and activities at various City facilities may be required.

RESIDENCY REQUIREMENT: Employee shall establish their principal place of residence within fifty (50) miles of their place of employment as soon as practicable after appointment, but within two years of appointment.

FLSA (OVERTIME) STATUS: Exempt

Our Commitment to You
The City of Dubuque is committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities, in compliance with all applicable federal and state laws. Our organization provides equal opportunities for all individuals, fostering a workplace that values innovation, collaboration, and work-life balance. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our growing community. In accordance with legal obligations our policies and practices are designed to ensure fair treatment and foster a respectful workplace where all are encouraged to apply.

Apply Now

Refine Your Search

staff coordinator jobs in dubuque, ia

Office Administrator

Director of Nursing (LPN/RN)- Sign On Bonus

General Manager & Catering Sales Coordinator

CDL Driver for Feed Operations

Unpaid Volunteer Foster Program Assistant

St. Dominic Villa Liturgical Coordinator

Certified Medication Aide All Shifts

Mobile Crisis Outreach (Full-time) 2nd Shift

Service Coordinator - Full-Time

Production & Packaging Supervisor

Director of Student Support

Client Navigator

Dean of Student Affairs

Event Coordinator

Care Coordinator

HCBS Day Hab Program Coordinator Assist

Operations Program Manager-Town Clock Center

Administrative Assistant, Liturgy & Sisters Services

Recreation Program Coordinator - Playgrounds (Temporary 2026 Term)

Business Office Coordinator

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