Top 64 Receptionist administrative assistant Jobs in Duluth, Mn

Finance/HR Assistant
Boys & Girls Clubs of the Northland —Duluth, MN
- $45,000 - $50,000 a year
- Part-time
- Background check
- Microsoft Outlook
- Mid-level
- 401(k)
- Paid time off
Office and Administrative Assistant
Great Lakes Stone Supply, Inc. —Duluth, MN
- $18 - $25 an hour
- Part-time
- Microsoft Word
- Background check
- Microsoft Excel
Quick Apply
Administrative Assistant
Graymont —Superior, WI
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Wellness program
- Health insurance
Guest Service Representative (Front Desk Agent)
Holiday Inn Hotel & Suites, Duluth, MN —Duluth, MN
- $16 an hour
- Part-time
- Computer literacy
- Hotel
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Admin. Assistant / Bookkeeper
Great Lakes Wood Co. —Duluth, MN
- $25 - $30 an hour
- Part-time
- Background check
- Office
- Residential
- Health insurance
- Dental insurance
Quick Apply
5d
Receptionist/Office Assistant
Young & Associates Insurance —Duluth, MN
- $40,000 - $45,000 a year
- Full-time
- Office
- Typing
- Entry level
- Health savings account
- AD&D insurance
Quick Apply
2d
MEDICAL RECEPTIONIST - MRI
ASPIRUS HEALTH —Duluth, MN
- $16.34 - $22.88 an hour
- 8 hour shift
- Hospital
- Computer literacy
- High school diploma or GED
- Wellness program
- Retirement plan
13d
Part-time Front Desk/Tenant Assistant - Duluth
Center City Housing Corp. —Duluth, MN
- $15 an hour
- Part-time
- Clean driving record
- Adults
- High school diploma or GED
Quick Apply
Patient Service Representative (PSR)
Retina Minnesota MSO LLC —Duluth, MN
- $21.50 - $24.00 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Outpatient
- Health savings account
- Paid holidays
Executive Assistant
College of St. Scholastica, Inc. —Duluth, MN
- $53,471 - $69,512 a year
- Full-time
- Management
- Research
- Office
8d
Front Office Registration
Sagent Behavioral Health —Duluth, MN
- From $18.50 an hour
- Full-time
- Office
- High school diploma or GED
- Entry level
- Paid holidays
- Disability insurance
Quick Apply
Front Desk Clerk
Lake Superior YMCA —Duluth, MN
- $15 an hour
- Part-time
- Background check
- Computer literacy
- Office
- Paid time off
- On-the-job training
Quick Apply
3d
Office Assistant
Hanft Fride —Duluth, MN
- $18 an hour
- Full-time
- Customer service
- Administrative experience
- US work authorization
- Health savings account
- AD&D insurance
Quick Apply
1d
Receptionist/Administrative Assistant
Superior Retirement Services, LLC —Duluth, MN
- From $20 an hour
- Part-time
- Administrative experience
- Organizational skills
- Front desk
Quick Apply
9d
Front Desk Receptionist
HealthSource Chiropractic —Duluth, MN
- $18 - $22 an hour
- Full-time
- Administrative experience
- Computer skills
- In-person
- 401(k)
- Paid time off
Quick Apply
Front Desk - Part Time
St. Anns Residence —Duluth, MN
- Part-time
- Computer literacy
- Adults
- Residential
Quick Apply
Front Desk Associate (Part-Time)
Kitchi Gammi Club —Duluth, MN
- $15 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Administrative Specialist
Lutheran Social Service of MN —Duluth, MN
- $20.95 an hour
- Hybrid work
- Computer literacy
- Mid-level
- Office
- Employee assistance program
Quick Apply
3d
Administrative Assistant/Receptionist
Stella Maris Academy —Duluth, MN
- $18.50 - $20.00 an hour
- Part-time
- Word processing
- Mid-level
- Business Administration
- 401(k)
- Paid time off
Quick Apply
Student Life Administrative Coordinator
University of Minnesota —Duluth, MN
- Weekends as needed
- Background check
- Bachelor of Science
- Mid-level
5d

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Finance/HR Assistant

Boys & Girls Clubs of the Northland -
Duluth, MN

Apply Now

Job Details

Part-time | Full-time
$45,000 - $50,000 a year

Benefits

401(k)
Paid time off

Qualifications

Teamwork
Administrative experience
Human resources
Data entry
Organizational skills
Associate's degree

Full Job Description

Job Summary
The Finance/HR Assistant supports the Chief Financial Officer in the execution of core financial and human resource functions. This role ensures accuracy, compliance, and strong internal controls across accounting, payroll, and personnel processes while maintaining organized and confidential records.

Applications must be submitted by 5:00 PM on June 26th, 2026

KEY RESPONSIBILITIES

Finance & Accounting

Assist with accounts payable and receivable functions, including invoice processing, payment tracking, and collections follow-up.
Prepare and submit quarterly payroll tax filings (e.g., IRS Form 941).
Coordinate and distribute annual employee tax documents (e.g., IRS Form W-2).
Maintain and reconcile general ledger accounts in QuickBooks or other accounting systems.
Assist CFO with monthly financial close process, including journal entries and supporting schedules.
Generate routine financial reports (budget vs. actuals, grant tracking, etc.).
Support preparation for annual audit and 990 filing, including gathering requested documentation.
Monitor restricted vs. unrestricted funds for compliance with grant and donor requirements.
Assist with cash flow tracking and forecasting support.

Systems & Technical Skills

Utilize financial and HR systems such as Salesforce, QuickBooks, and Paycor for accurate data entry and reporting as well as the ability to learn new systems as introduced.
Demonstrate strong proficiency in Microsoft Excel (formulas, pivot tables, data tracking).
Maintain data integrity across financial and HR systems.
Assist in system improvements, reporting enhancements, and process automation where applicable.

Human Resources

Support full-cycle onboarding and offboarding processes.
Track and ensure compliance with required trainings, certifications, and licensure (if applicable).
Assist with benefits administration, including enrollments, changes, and employee communication.
Serve as a point of contact for employee HR-related questions (payroll, benefits, policies)

Support performance review tracking and documentation processes.

Assist with unemployment claims, workers’ compensation reporting, and HR compliance documentation.
Maintain compliance with federal and state labor laws and grant-related HR requirements.

Internal Controls & Compliance

Ensure adherence to internal controls and financial policies
Maintain documentation for grant compliance and monitoring
Assist in developing and documenting standard operating procedures (SOPs)
Support CFO in risk management and compliance tracking

SKILLS/KNOWLEDGE PREFERRED:

Associate’s degree in Human Resources, Business, or a related field preferred; equivalent combination of education and relevant experience will be considered
1–3 years of experience in human resources, administrative support, payroll, or a related field preferred (nonprofit experience a plus)
Exposure to payroll processing or HR systems strongly preferred; willingness to learn and grow in these areas required
Basic understanding of HR practices, compliance, or employee documentation, or a demonstrated ability to learn quickly
Strong organizational skills and attention to detail
Clear and professional written and verbal communication skills
Ability to handle sensitive and confidential information with discretion
Comfortable using Microsoft Office (Excel, Word, Outlook) or similar systems
Ability to support and collaborate with supervisors across multiple locations
Positive attitude, reliability, and willingness to take initiative and build new skills

WORK ENVIRONMENT & EXPECTATIONS:

Flexible schedule within 32–40 hours per week based on organizational need
Collaborative work environment supporting both finance and HR functions
Opportunity to develop skills across multiple administrative disciplines

RELATIONSHIPS:

Internal: Works closely with the CFO and collaborates with Branch Directors, site leadership, and administrative staff to support consistent HR processes, payroll coordination, and financial recordkeeping across all locations.

External: Maintains contact with benefit providers (as applicable), payroll vendors, background check providers, and other service or compliance partners to support accurate processing and regulatory requirements.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

High energy level, comfortable performing multi-faceted tasks in conjunction with day-to-day activities. Superior interpersonal abilities. Ability to have a good relationship with diverse personalities, tactful, mature, and flexible. Good reasoning abilities and sound judgment. Excellent oral and written communication skills.

Pay: $45,000.00 - $50,000.00 per year

Benefits:

401(k)
Paid time off

Work Location: In person

Apply Now

Refine Your Search

receptionist administrative assistant jobs in duluth, mn

Finance/HR Assistant

Office and Administrative Assistant

Administrative Assistant

Guest Service Representative (Front Desk Agent)

Admin. Assistant / Bookkeeper

Receptionist/Office Assistant

MEDICAL RECEPTIONIST - MRI

Part-time Front Desk/Tenant Assistant - Duluth

Patient Service Representative (PSR)

Executive Assistant

Front Office Registration

Front Desk Clerk

Office Assistant

Receptionist/Administrative Assistant

Front Desk Receptionist

Front Desk - Part Time

Front Desk Associate (Part-Time)

Administrative Specialist

Administrative Assistant/Receptionist

Student Life Administrative Coordinator

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