Facilities Associate Director
Academic Staff
Regular
Facilities Assoc Dir (C)
Directs the security, custodial, grounds, recycling, repairs, maintenance, and utility services of facilities to ensure they meet the needs of the university and its employees.
- Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
- Develops priorities and implementation strategies for creating custodial and maintenance standards, schedules, and labor requirements for routine and emergency repairs, housekeeping, preventative maintenance programs, grounds work, warehouse functions, renovations, and capital improvement projects
- Reviews work place health and safety expectations with employees and provides instruction as needed
- Directs the planning and scheduling of building maintenance and remodeling activities, incorporating operational requirements and priorities
- Develops and fosters a working relationship with university and state professional architects and engineers, project managers, building construction superintendents, and outside contractors while representing staff and residents
- Provides operational and strategic guidance to staff
- Determines and directs standards for routine and preventative work orders, warehouse/purchasing tracking, building and grounds projects, and use of automated maintenance
Department: Facilities Management
Reports to: Director of Facilities
Full-Time: 100%, Academic Staff, 12-month ongoing appointment, one vacancy
Additional duties specific to the position:
Direct and Oversee Skilled Trades, Janitorial Contract Services, Limited Term Employee’s and Student Assistant employees.
- Inspect work area and check work completed for quality, completeness, and the meeting of expectations.
- Oversee procedures, programs, schedules and priorities related to custodial operations.
- Schedule and maintain current safety training programs and updates.
- Oversee and coordinate the set-up for special events and campus activities requiring specialized cleaning and furniture arrangements.
- Identify needs and recommend purchases of supplies and equipment utilizing campus procurement process. Research equipment and supplies and rewrite specifications as necessary for bidding.
- Develop and maintain a current long-range work plan for the work unit.
- Develop and maintain a comprehensive campus-wide waste and recycling program including proper disposal of confidential materials.
- Direct a window-washing program.
Direct the work of one Grounds Crew Lead, three Groundskeepers, Limited Term Employees and Student Assistant employees.
- Develop and implement campus plans for turf and pavement maintenance and snow removal including seasonal maintenance of outdoors athletic and recreational facilities.
- Establish priorities and schedules for grass cutting, tree and brush trimming and snow removal.
- Inspect campus grounds work areas to assure quality, completeness and expectations of assigned work. Modify work schedules and assignments as necessary to maintain university standards.
- Plan and schedule moving of office furniture and large university equipment. Coordinate moves with Division personnel and faculty of staff members being relocated.
- Establish a training and development program including orientation of new employees and upgrade all professional development for long-term employees by scheduling and maintaining current safety training programs and updates.
- Identify needs and make recommendations for the purchase of grounds supplies and equipment and maintain inventory control. Assure that seasonal supplies are requisitioned and received in a timely manner.
- Develop and maintain a current long-range work plan for the work unit.
- Develop and coordinate a program to maintain the collection and sale of all campus surplus equipment and supplies.
Direct the work of the campus Fleet Operations and Motor Pool Services.
- Plan, assign and inspect the work of shop personnel.
- Coordinate routine preventive maintenance and minor repair work involving cars, trucks, equipment and small engines.
- Inform employees on shop safety rules and proper equipment usage and ensure their compliance.
- Establish priorities and schedules for vehicle and equipment repairs.
- Identify needs and recommend purchases of supplies and equipment used for motor pool and fleet operations. Research equipment and supplies and rewrite specifications as necessary for bidding.
- Assure all daily and monthly vehicle records are performed in accordance with state polices.
Develop and execute internal and external projects.
- Create Capital Project Request and Project Budgets.
- Work with campus stakeholders to ensure project development aligns with department and campus needs.
- Work in conjunction with Director of Facilities to prioritize capital project requests.
- Utilize Asset Planner software to track executed projects and assist with developing project projected timelines.
Perform other duties related or similar to the type described above, including, but not limited to:
- Maintain a variety of reports and records such as records of employee work time, evaluations, vacation, sick leave, overtime and seniority schedules, etc.
- Make recommendations to the Director of Facilities Management on hiring, transfer, suspension, lay-off, promotion, discharge, evaluation, discipline and grievances of employees.
- Help coordinate work to be done between custodial, grounds and trades employees for special projects.
- Develop, maintain and use up-to-date interviewing criteria for hiring new employees.
- Establish and maintain a forklift and Arial lift training program for employee certification.
- Monitor workloads of all units to ensure proper staffing.
- Assist in development of department budgets.
- Coordinate various campus projects and day-to-day activities with Parking Services
- Direct a program of pest control.
- Plan and facilitate regular staff meetings with various work units.
- Attend meetings and coordinate with other members of the university community to review, revise, and implement operational procedures that impact on other university functions and operations.
- Execute and track campus state compliance programs.
Other Duties:
- Complete required trainings and professional development as assigned.
- Other duties as assigned.
Knowledge, Skills and Abilities:
- Supervisory skills dealing with multi-diverse maintenance functions
- Ability to work effectively with a broad range of constituents and stakeholders.
- Skilled at working productively as part of a team effort
- Ability to organize and delegate work to control a variety of programs simultaneously and the ability to adapt to changing facilities management standards and requirements
- Creative leadership, visionary thinking, strategic planning skills, strong management and analytical skills, and experience in technology and information systems
- Excellent listening, written, verbal, and interpersonal skills
- Knowledge of employee training in safety, procedures and equipment use
- Computer skills using Microsoft Windows Office Suite.
- Ability to read and understand construction blueprints.
- Understanding of safety compliance codes and recommendations and working with the campus industrial hygienist.
- Working knowledge of State of Wisconsin procurement system
- Occasional lifting of materials of 50 lbs.
- Physical ability to sit at a desk and/or operate a personal computer for about 2 hours at a time.
- Ability to bend, stoop, climb ladders.
- Ability to enter confined spaces.
- Ability to maintain a positive work atmosphere by behaving and communicating in a cooperative manner with customers, students, co-workers and supervisors.
- Ability to drive a vehicle for the purpose of conducting university business and meet the criteria for operation of state-owned-vehicles – Policy 615
Required Qualifications:
- Bachelor’s degree in business administration, construction management, construction project management, or a related field
- Minimum of 5 years of construction leadership experience
- Valid driver’s license
The University of Wisconsin-Superior does not offer H-1B or other work authorization immigration sponsorship for this position. Candidates must be independently, legally authorized to work in the United States at the time of hire and maintain their work authorization without the support or help of UW-Superior throughout employment. UW-Superior is not an E-Verify employer; therefore, it cannot employ individuals on the STEM OPT extension. If you have questions regarding this, please contact Human Resources.
Desirable Qualifications:
- Prior construction/maintenance team leadership experience in higher education
- Prior state procurement experience
- OSHA 10-hour certification (Construction or General Industry)
- Completion of fall protection training
- Completion of Competent Person training
- Train-the-Trainer certification for aerial lifts, powered industrial trucks, or similar equipment
Compensation & Benefits: Salary range for this position is: $75,000 - $82,000 annually. This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see: https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf .
University of Wisconsin-Superior is a gold-level certified employer recognized by Family Friendly Workplaces .
Starting Date: As soon as possible
Contact Information:
For additional information about UW-Superior, visit www.uwsuper.edu ;
For additional information about this position, contact Donya Shehan-King at [email protected] .
Application Process:
Review of all complete applications will commence at 4:30pm on June 5, 2026, and will continue until the position is filled.
How to Apply:
Click the “Apply” button to begin the application process or visit: https://www.uwsuper.edu/about/employment/ . You will be prompted to log in or create a Workday account to continue.
Important: The application includes only one attachment field. Please upload all required documents in that single field—either as one combined file or as multiple files attached in the same upload area.
Applications will not be considered complete unless all required materials are submitted.
1.) Cover Letter
2.) Resume
3.) Unofficial transcripts of all degrees earned
The University will not reveal the identities of applicants who request confidentiality in writing, except that the identities of ‘final candidates’ must be revealed upon request. According to the Attorney General, ‘final candidates’ under Wisconsin law means the five candidates who are considered most qualified for the position. See Wis. Stat. Sec. 19.36(7)(a).
Employment will require a criminal background check, and if you have prior work history within the last seven years with Universities of Wisconsin or State of Wisconsin agencies, a personnel file review check for employee misconduct. It will also require your references to answer questions regarding employee misconduct, sexual violence and sexual harassment. The University reserves the right to check references with notice given to the candidates at the appropriate time in the process.
Employment is subject to federal laws that require verification of identity and legal right to work in the United States as required by the Immigration Reform and Control Act.
For UW-Superior campus safety information and crime statistics, review the Annual Security Report or contact the University Police Department Safety at 715-394-8114 for a printed copy.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.
