Description:
Position Data:
Grade: E11 Exempt
Reports to: Child Care Center Administrator
Basic Function or Position Summary:
Responsible for ensuring the health, safety, and quality of education for all children
within the center’s care. Directly accountable for overall operational including
curriculum implementation, staff and facilities management, regulatory compliance and
budgetary considerations.
Mon-Fri 8:30 am- 4:30 pm $35.64 /hour 35 hour/weekly
Security Clearance Level 5 V, A, C, R
Requirements:
Position Responsibilities and Specific Duties:
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Oversee staffing to ensure regulatory ratios of qualified staff to children are maintained.
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Assist in the recruitment of children and families; provide guidance on classroom placement of children.
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Ensure records on children enrolled in the program are accurate and up-to-date and include their development, attendance, immunization, and general health
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Oversee curriculum planning and implementation.
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Oversee classroom management and behavior support strategies.
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Oversee center based food services including staffing, menu development, ordering of food and supplies, development, and provision of specialized diets, as well as kitchen health, safety, and sanitation compliance.
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Ensure family services are offered to enrolled customers including life coaching, family engagement, transition, and special education services.
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Ensure center based health services, including staffing, daily health checks, compliant health and immunization records, medication administration, development andimplementation of individual health care plans are provided consistent with center’shealth care plan.
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Ensure transportation services, if provided, follow regulations; pick up and drop off protocols are established and followed for the building to ensure safe, orderly and timely service; ensure disruptions to service are communicated among staff, providers and families.
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Provide care and supervision of children on an as-needed basis
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Administer medication as needed to children.
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Order and maintain child care supplies and equipment.
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Ensure that problems encountered by staff are resolved, reviewing policies or procedures to ensure smooth operation of program
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Provide quality customer service to families, including regular communication and individualized meetings to address concerns
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Assist in the billing and collection of payments for fee based child care
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Maintain personal professional development plan to ensure continuous quality improvement
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Building Manager Duties:
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Oversees petty cash
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Conducts/coordinates evacuation/lockdown drills a minimum of annually or as is required by licensing or regulatory entity; completes documentation of drill and forwards to appropriate person(s)
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Maintains a current list of office occupancy in the building (includes staff name, office number, and program to be charged) and updates list monthly & forwards to finance or as is indicated
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Oversees general building work orders; acts a liaison to B & G’s supervisor – reports physical building/or property concerns and reviews/ approves maintenance requests
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Building Manager, or designee, tracks & distributes keys; maintains list of staff that have keys to building
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Completes/reviews/submits incident/accident reports re: incidents that occur in building within required timeframes
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Supervises building receptionist – arranges for adequate reception back-up
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Reports any major/serious incidents, issues, concerns to CEO – completes an event record when indicated
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Works with team on PR and recruitment strategies; community relations.
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Maintains current knowledge of and assures regulatory and procedural compliance.
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Develops and keeps procedures and protocols current; implements designated management systems.
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Assists with providing and developing trainings and orientation to service area staff.
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Promotes agency wide integrated service delivery strategies.
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Participates on designated Coalitions.
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Fosters positive relationships with peers, funders, licensors, staff, subcontractors and community partners.
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Monitors identified service area budgets; assists Supervisor to develop new or renewed budgets.
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Facilitates and participates in meetings as designated.
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Fosters ongoing, integrated, comprehensive service delivery model with other COI services.
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Coordinates designated functions of the MOU and MOA process.
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Facilitates standardization of systems and processes within service area and division.
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Utilizes CAPSYS, data, and other tracking and measurement tools to monitor staff performance and service area outcomes; drive improvement and response to need in service area
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Promotes positive agency, division and service area image
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Other duties as assigned by supervisor
Key Working Relationships:
A. Internal: Division management team, child care staff, Child Care Council staff,
Finance staff, Buildings & Grounds staff, IT staff.
B. External: OCFS Licensors, Parents, School District Personnel
Supervisory Scope:
A. Number of staff supervised: 18-70
B. Titles supervised: Teachers, Teacher Assistant, Building Clerk, Head Cook,
Assistant Cook, and Kitchen Assistant
Organizational Responsibilities:
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Adheres to all policies and procedures
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Attends appropriate in-services/trainings
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Attend all required meetings.
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Data collection, analysis & reporting as required
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Participation in all management systems and functions internally and externally
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Participates in organizational committee structures as appropriate
Physical:
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Ability to lift up to and including 25-50 pounds of physical effort
Knowledge, Skills Required:
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Bachelor’s degree in education required; master’s degree preferred
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3 years of experience in child care required
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3 years supervisory experience required
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NYS Teaching Certificate in early childhood preferred.
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Strong interpersonal, communication and customer relation skills
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Strong computer skills, including word processing, data entry, and excel in a windows’ environment.
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Goal oriented
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Ability to develop and maintain positive relationships with people from various backgrounds
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Strong team building and participation skills
Special Requirements:
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Ability to hold a Medication Administration Training certificate
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Flexible work schedule
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Must be able to provide consistent even tempered customer service at all times
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Pre-employment physical exams and TB Testing
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Valid Driver’s license
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Reliable transportation
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Works compassionately with a diverse population
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Experience navigating community programs
