POSITION SUMMARY
To provide comprehensive support across human resources, payroll, and benefits administration. This role serves as a primary point of contact for benefits inquiries while developing the specialized knowledge required to oversee Agency-wide HR systems and state reporting.
ESSENTIAL FUNCTIONS
Note: These duties and responsibilities are judged to be "essential functions" in terms of the Americans With Disabilities Act or ADA. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The statements below are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed by such a person. Other duties may be assigned.
Payroll & Data Integrity
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Serve as the backup for processing time sheets via Red Rover and entering payroll data into the SMART system in accordance with Agency policies.
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Post benefit costs to the general ledger and perform monthly reconciliations against carrier billing to ensure accuracy and data integrity.
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Maintain the integrity of the Human Resource Information System (HRIS) and electronic personnel files.
Leave Administration
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Review and reconcile attendance data from Red Rover, investigating and resolving any discrepancies.
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Execute the FMLA process, including determining eligibility, sending required notices/certifications, and tracking the usage in coordination with payroll.
Onboarding
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Execute the full onboarding cycle, including processing new hire paperwork, and employee onboarding packets.
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Draft and distribute professional correspondence including formal job offers, and timely documented follow up/status notifications for applicants.
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Manage personnel action documentation such as processing status changes for salary, hours, position, or assignments through SMARTsheets and the HRIS.
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Scheduling interviews, preparing questions/packets, conducting reference verifications.
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Managing background checks/fingerprinting via the CHRISS system.
Benefits Support
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Assist with the administration of employee health insurance programs.
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Learn to enroll/de-enroll employees with carriers and provide basic consultation regarding benefit choices.
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Support the annual open enrollment process, prepare materials and help employees complete enrollment.
Reporting
- Support the preparation of mandatory reports, such as the "REP" report, New Hire reporting, and Bureau of Labor Statistics (BLS) reporting.
Operational Support
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Provide backup for workers’ compensation claim processing and serve as a secondary point of contact for the
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Manage office organization, supply ordering, and receptionist support as needed.
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Performs other related tasks as assigned.
QUALIFICATIONS
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Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
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Strong verbal and written communication skills for effective interaction with staff, candidates, and community stakeholders.
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Proven ability to handle confidential and sensitive information with absolute discrestion.
EDUCATION and/or EXPERIENCE
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Associate’s degree in human resources, business or a related field or 2-4 years of progressive experience in an office or HR setting.
CERTIFICATES, LICENSES and/or REGISTRATIONS
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Possession of a Michigan School Business Officials Human Resources Specialist Certification or willingness to obtain.
LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
MATHEMATICAL SKILLS
Ability to calculate figures such as proportions, percentages and basic algebra as they relate to payroll, benefit allocations, and FTE (Full-Time Equivalent) reporting.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
OTHER SKILLS & ABILITIES
Ability to establish and maintain effective working relationships with staff, applicants, and community stakeholders. Ability to communicate clearly and concisely both in oral and written form. Ability to perform duties with awareness of all district requirements and Board of Education policies.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, and the ability to adjust focus. The position requires the ability to work effectively in a fast-paced environment with firm deadlines.
WORK ENVIRONMENT
The noise level in the work environment is usually loud and is a standard acceptable level for this environment.
The employee shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout his/her employment in the District.
The Board of Education does not discriminate on the basis of race, color, religion, national origin, sex (including sexual orientation and transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information or any other legally protected characteristic, in its programs and activities, including employment opportunities.
Inquiries regarding non-discrimination policies should be directed to the Deputy Superintendent for Administrative Services.
