Durango School District is accepting applications for a Senior Administrative Assistant to the Principal at Durango High School. This is a 12 month position, full time, 8hrs day, 40 hrs wk. Includes benefits and begins 7/1/26.
This position includes an $1800 bonus! (pro-rated for late start)
Job Title: Senior Administrative Assistant to a Principal
Pay Grade: ESP Salary Schedule
Job Family: Administrative Support
FLSA Status: Non-exempt
Department: School Based
Prepared Date: April 2, 2021; Revised 3/27/26
Typical Work Year: 12 months
SUMMARY: Responsible for providing administrative/secretarial support to principal and other designated staff. Duties include performing personnel management functions for support staff and substitutes; screening and directing phone calls; assisting with financial duties and monitoring school budget; creating and maintaining internal communications to staff and building partners.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The frequency and percentage of time of duties may vary based on building assignment.
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Provide administrative/secretarial support to the Principal and other designated staff by composing, typing, word processing and/or formatting correspondence, newsletters, handbooks, reports and programs; managing the calendars of the principal and leadership staff; coordinating meetings, taking, typing and distributing meeting minutes; creating and maintaining filing systems; preparing/distributing mail; employing phone skills related to receiving calls from the general public; and other related duties.
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Perform personnel management functions including managing employee time and attendance by tracking daily absences, entering time and attendance data and submitting related reports, managing substitute coverage for the building, maintaining and updating all personnel changes, preparing various payroll documents and scheduling interviews. Maintain confidentiality of all related data. Assisting supervisors with new support personnel hires and their orientation to include familiarizing them with the online professional development system.
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Assist with financial duties for the school including monitoring school budget(s) and reporting variances to supervisor; maintaining bookkeeping-related databases; performing purchasing card requisitions; receiving, inventorying and delivering incoming shipments; maintaining and organizing all purchase order processes, invoices and packing slips; collecting monies for student parking; fundraisers, fines, fees and other activities; preparing and making bank deposits; creating and submitting reports to Financial Services; managing petty cash account and reimbursement checks; reconciling school accounts and bank statements; processing monthly budget reports after supervisor’s review; refunds and reimbursements to students, staff, and guardians.
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Perform other duties as assigned, including creating and maintaining internal communications to both staff and building partners; providing back-up coverage to other positions, registering new students, member of the safety team, testing preparations, attendance, assisting students in the health clinic and contacting parents/guardians as necessary, reception duties, parent/teacher conferences. Clinic duties may include assisting students with minor injuries and illnesses, dispensing authorized medication, contacting parents or emergency medical personnel if needed and keeping accurate records of care given.
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Other duties as assigned: general building operations in concert with school leadership; point of contact for Facilities and other District Departments located at DHS, manage work orders, space reservations, and IT tickets. Managing bells software. Electronic student ID and hallpass platform manager. Assign, track and collect building access for staff including key and badge distribution. Assist with planning and executing the Graduation Ceremony including preparing the program and script for the ceremony.
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Other duties as assigned.
EDUCATION AND TRAINING: High school diploma or equivalent.
EXPERIENCE: Experience in an educational setting is preferred but may not be necessary for hiring.
CERTIFICATES, LICENSES, & REGISTRATIONS: Criminal background check required for hire. CPR and First Aid training preferred at hire; required one month after hire. Meds administration required one month after hire.
TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES:
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Oral and written communication skills.
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English language skills; multilingual skills preferred.
- Interpersonal relations skills.
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Personal computer and keyboarding skills.
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Customer service and public relations skills.
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Critical thinking and problem solving skills.
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Ability to maintain confidentiality in all aspects of the job.
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Ability to manage multiple tasks/priorities with frequent interruptions.
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Ability to promote and follow Board of Education policies, Superintendent policies and building/department procedures.
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Ability to communicate, interact and work effectively and cooperatively in a team setting
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Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.
MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:
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Operating knowledge of and experience with personal computers and peripherals.
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Operating knowledge of and experience with Microsoft Office, email/calendar systems, financial software, publishing software, Google Office Suite, including Gemini.
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Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, Email, etc.
Durango School District is an equal opportunity educational institution and will not discriminate on the basis of race, color, sex, religion, national origin, ancestry, creed, age, marital status, sexual orientation, genetic information, disability or need for special education services in admissions, access to treatment, or employment in educational programs or activities which it operates, or any other applicable status protected by federal, state or local law. For information regarding civil rights or grievance procedures, contact Laura Galido, Compliance Officer, Durango School District, 281 Sawyer Drive, Suite 100, Durango, CO 81303, (970) 247-5411, [email protected], or the Office for Civil Rights, U.S. Department of Education, 1244 Spear Boulevard, Suite 310, Denver, CO 80204-3582, (303) 844-5695.
