Top 7 Event planner Jobs in East Aurora, Ny

Events and Operations Coordinator
Buffalo Philharmonic Orchestra —Buffalo, NY
- $18 - $20 an hour
- Weekends as needed
- Hospitality
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
14d
Part-Time Seasonal Event Assistant
HayLoft in the Grove —East Aurora, NY
- $18 - $20 an hour
- Part-time
- Mid-level
- Driving
- Organizational skills
- Flexible schedule
Quick Apply
13d
Events and Marketing Coordinator Part Time Temp / Intern
ACBJ —Buffalo, NY
- $22 an hour
- Temporary
- Microsoft Outlook
- Office
- Internship
- On-the-job training
Quick Apply
Banquet Manager
Classic Events Catering —Buffalo, NY
- From $60,000 a year
- Part-time
- Mid-level
- Supervising experience
- Leadership
Quick Apply
Event & Show Coordinator
Bath Concepts Independent Dealers —Buffalo, NY
- $500 a week
- Part-time
- Mid-level
- Driver's License
- Warehouse
- Travel reimbursement
Quick Apply
Catering / Event Sous Chef
Sully's Harbor Bar & Chowder House —Buffalo, NY
- From $26 an hour
- Full-time
- Hospitality
- Mid-level
- In-person
- Health insurance
- 401(k) matching
Quick Apply
9d
Banquet Manager
Buffalo Launch Club —Grand Island, NY
- $23 - $27 an hour
- Weekends as needed
- Mid-level
- Organizational skills
- Leadership
- Health insurance
- 401(k)
Quick Apply

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Events and Operations Coordinator

Buffalo Philharmonic Orchestra -
Buffalo, NY

Quick Apply

Job Details

Full-time
$18 - $20 an hour
14 days ago

Benefits

Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Life insurance

Qualifications

Teamwork
Microsoft Excel
Microsoft Outlook
Windows
Driver's License
Attention to detail
Desktop applications
Microsoft Teams
SharePoint
Associate's degree

Full Job Description

Overview

The Events and Operations Coordinator is responsible for supporting the day-to-day operations and events of Kleinhans Music Hall (KMH). The ideal candidate is highly organized, detail-oriented, flexible and comfortable in a fast-paced environment, making informed decisions on the fly. This position ensures a seamless and quality experience for all ventures at the hall.

General Duties

Manage the day-to-day logistics of the Kleinhans Management office, including, but not limited to:

Participating in monthly KMH Staff meeting and monthly Buffalo Philharmonic Orchestra (BPO)/KMH Production Meetings
Processing department invoices and check requests, including internal invoicing; communicates regularly with the BPO accounting staff
Ordering of supplies for various departments: janitorial, office and ushers
Updating the BPO Concert Information Sheets
Assisting with Kleinhans calendar management
Maintaining and tracking all event data and reporting monthly
Ensure schedules are completed for KMH personnel including parking, concessions, event set-up crew, stagehands, building engineers, volunteer and union ushers, front of house staff
Scheduling of all applicable outside personnel for events: EMT, Traffic Police, Cleaning and Security
Post schedules and concert sheets for staff to review
Other duties as assigned

Kleinhans Events Related Duties

Execution and processing of rental contracts after the contract details are received from the General Manager, making sure that all relevant paperwork has been received so that payment can be processed in a timely manner
Assist in the successful execution of events including pre-planning, coordination with clients/agents, day-of logistics, and troubleshooting
Acting as the keystone between front-of-house and backstage during concerts
Coordinating merchandise sales: set-up, sellers, and settlement
Provide support to the General Manager during large events/concerts
Assist in executing artist rider requirements, including day-of-show needs including but not limited to hospitality, catering and travel arrangements
Act as “Manager on Duty” as needed or in the absence of the General Manager, Front of House Manager or Audience Services Manager
Assist in the post-event ‘tear down’ including hospitality, merch, settlements, and resetting the facility
Manage the Lost and Found including keeping an inventory and communicating with patrons about lost items

Position Requirements:

Prior experience within a performing arts venue or with music, theater, or dance organizations preferred.
Nights and weekends are required when Kleinhans has events or the Front of House staff needs coverage for a BPO event.
Associates degree or higher is required.
Valid NYS Driver License and access to reliable transportation for errands and/or travel arrangements.
Ability to handle multiple tasks with accuracy and to establish and meet deadlines in a timely manner.
Exceptional communication, both written and verbal, and collaborative skills.
Flexibility and ability to problem solve in a high-pressure environment.
Job frequently requires standing, walking, reaching, talking, hearing, handling objects with hands, and lifting up to 50 pounds.
Strong proficiency with computer applications (Windows and Mac) and Microsoft Word, Excel, Outlook, and other Office 365 applications (OneDrive, SharePoint, Teams, etc.)

Pay: $18.00 - $20.00 per hour

Benefits:

Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

Strong proficiency with Microsoft Office
Must be available days and some evenings and weekends.

Education:

Associate (Required)

Experience:

Performing Arts Venue/ with Music/Theater/Dance Venues: 1 year (Preferred)

License/Certification:

NYS Driver License (Required)

Shift availability:

Day Shift (Required)
Night Shift (Required)

Ability to Commute:

Buffalo, NY 14201 (Required)

Work Location: In person

Quick Apply

Refine Your Search

event planner jobs in east aurora, ny

Events and Operations Coordinator

Part-Time Seasonal Event Assistant

Events and Marketing Coordinator Part Time Temp / Intern

Banquet Manager

Event & Show Coordinator

Catering / Event Sous Chef

Banquet Manager

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