Top 6 Executive administrative assistant Jobs in East Hampton Ny

Executive Assistant + Office Manager
Martin Architects —Bridgehampton, NY
- $60,000 - $75,000 a year
- Part-time
- Mid-level
- Office
- In-person
- Health insurance
- Dental insurance
Quick Apply
3d
Office Administrator/Executive Assistant
Jacob Hamilton Gardens Inc —East Hampton, NY
- $65,000 a year
- Full-time
- Spanish
- Google Workspace
- Microsoft Outlook
- Paid time off
- 401(k) matching
Quick Apply
Executive Coordinator
The Church, Sag Harbor - An Art Center & Artists Residency —Sag Harbor, NY
- $65,000 - $75,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
11d

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Office Administration Manager
Jones, Little & Co., CPA's, LLP —Hampton Bays, NY
Vacation/sick days and paid continued education program as it pertains to the position. Bachelor’s degree required – no specific discipline but recent.
$60,000 - $75,000 a year
Quick Apply
16h
Executive Assistant + Office Manager
Martin Architects —Bridgehampton, NY
Coordinate meetings, calls, travel and personal/business scheduling as needed. Coordinate information between the owner, architects, consultants, contractors…
$60,000 - $75,000 a year
Quick Apply
3d

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Executive Assistant + Office Manager

Martin Architects -
Bridgehampton, NY

Quick Apply

Job Details

Part-time | Full-time
$60,000 - $75,000 a year
3 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Customer communication
Office activity coordination
Executive administrative support
Attention to detail
Meeting facilitation
Editing

Full Job Description

Executive Assistant / Office Manager

Location: Bridgehampton, NY
Schedule: Part-time, 30+ hours per week
Reports directly to: Owner / Principal
Company: Boutique luxury architecture and construction firm

THE ROLE

We are seeking a highly organized, polished and proactive Executive Assistant / Office Manager to work directly with the owner of a boutique luxury architecture and construction firm.

This is a hands-on position for someone who is exceptionally organized, discreet, detail-oriented and comfortable managing multiple priorities. The right person will become an important part of the daily operation of the office and will help ensure that the owner, leadership team and studio remain organized and moving forward.

This is not simply an administrative support role. We are looking for someone who can anticipate needs, take ownership of tasks, follow through with clients, consultants and vendors, and bring structure and accountability to the office.

KEY RESPONSIBILITIES

Executive Support

Manage the owner's calendar, meetings, appointments and commitments
Coordinate meetings, calls, travel and personal/business scheduling as needed
Prepare agendas, meeting materials and follow-up items
Track important deadlines, commitments and outstanding items
Handle correspondence and communications with professionalism and discretion
Help prioritize the owner's time and ensure important matters do not fall through the cracks

Office Management

Oversee the day-to-day organization and operation of the office
Coordinate office vendors, supplies, maintenance and services
Maintain office procedures and administrative systems
Help coordinate staff schedules, meetings and time-off calendars
Support onboarding and organization of new team members
Maintain a professional, organized and welcoming studio environment

Project & Administrative Coordination

Maintain lists of action items and follow up with team members
Coordinate information between the owner, architects, consultants, contractors and vendors
Assist with proposals, contracts, invoices, correspondence and other business documents
Help organize project and company records
Track deadlines and ensure follow-up on outstanding requests
Assist with special projects and business initiatives directed by the owner

Communication

Serve as a professional point of contact for clients, consultants, vendors and business partners
Draft and proofread emails, correspondence and documents
Communicate clearly and professionally on behalf of the owner when appropriate
Maintain strict confidentiality regarding clients, projects, finances and company information

WHO WE ARE LOOKING FOR

The ideal candidate is:

Exceptionally organized and detail-oriented
Proactive—you see what needs to be done and do it
Excellent at follow-through
Comfortable working directly with an owner/principal
Professional, polished and personable
An excellent written and verbal communicator
Able to manage competing priorities without becoming overwhelmed
Comfortable holding others accountable to deadlines and commitments
Discreet and trustworthy with confidential information
Comfortable working in a fast-paced, high-expectation environment
Someone who takes ownership rather than waiting to be told what to do

Pay: $60,000.00 - $75,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Experience:

professional : 3 years (Preferred)

Location:

Bridgehampton, NY 11932 (Preferred)

Ability to Commute:

Bridgehampton, NY 11932 (Preferred)

Ability to Relocate:

Bridgehampton, NY 11932: Relocate before starting work (Preferred)

Work Location: In person

Quick Apply

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executive administrative assistant jobs in east hampton ny

Executive Assistant + Office Manager

Office Administrator/Executive Assistant

Executive Coordinator

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