Top 13 Office administrator Jobs in East Hampton Ny

Executive Assistant + Office Manager
Martin Architects —Bridgehampton, NY
- $60,000 - $75,000 a year
- Part-time
- Mid-level
- Office
- In-person
- Health insurance
- Dental insurance
Quick Apply
3d
Office Administrator/Project Coordinator
Unique Building Solutions —Quogue, NY
- $59,999 - $60,000 a year
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
7d
Office Administration Manager
Jones, Little & Co., CPA's, LLP —Hampton Bays, NY
- $60,000 - $75,000 a year
- Full-time
- Bilingual
- Customer service
- Mid-level
- Health insurance
- 401(k)
Quick Apply
21h
Office Administrator/Executive Assistant
Jacob Hamilton Gardens Inc —East Hampton, NY
- $65,000 a year
- Full-time
- Spanish
- Google Workspace
- Microsoft Outlook
- Paid time off
- 401(k) matching
Quick Apply
Business Office Administrator
Pure Property Group —Bridgehampton, NY
- From $50,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Office Administrator
Caliber —Riverhead, NY
- $23 an hour
- Full-time
- Mid-level
- Driver's License
- US work authorization
- Paid holidays
- Health insurance
Assistant Front Office Manager
Gurney's Inn Resort & Spa —Montauk, NY
- $65,000 - $75,000 a year
- Weekends as needed
- CPR Certification
- Inventory management
- Mid-level
Quick Apply
Client Care Coordinator/Office Manager
Artful Home Care Inc —Southampton, NY
- $20 - $27 an hour
- Full-time
- Office
- Administrative experience
- Home Health
- Paid time off
- Work from home
Quick Apply
Assistant Front Office Manager - Seasonal
Gurney's Inn Resort & Spa —Montauk, NY
- $1,442 a week
- Weekends as needed
- CPR Certification
- Inventory management
- Mid-level
Quick Apply

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Office Administrator/Project Coordinator
Unique Building Solutions —Quogue, NY
Oversee day-to-day office functions, including answering calls, checking messages, directing inquiries, managing office inventory, ordering office supplies, and…
$59,999 - $60,000 a year
Quick Apply
7d
Sponsored Programs Administrative and Post-Award Coordinator
Stony Brook University —Stony Brook, NY
Monitor incoming communications forwarded to the incoming Award mailbox with the Pre & Post award Team lead and distribute for action to assigned post award…
$65,000 - $70,000 a year
11d

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Retail/Optical Office Manager - Optometry/Healthcare Setting
Vision Professionals —Grove City, OH
ABO certification, leadership credentials, or Licensed Optician (preferred but not required). Lead, coach, and develop a team of 8–12 professionals in a…
From $26.23 an hour
Quick Apply
Business Office Manager
Hilliard Assisted Living and Memory Care —Hilliard, OH
Possess good public relations, communication, general office, clerical and telephone skills. The Business Office Manager manages the business office, front desk…
Quick Apply
2d

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Executive Assistant + Office Manager

Martin Architects -
Bridgehampton, NY

Quick Apply

Job Details

Part-time | Full-time
$60,000 - $75,000 a year
3 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Customer communication
Office activity coordination
Executive administrative support
Attention to detail
Meeting facilitation
Editing

Full Job Description

Executive Assistant / Office Manager

Location: Bridgehampton, NY
Schedule: Part-time, 30+ hours per week
Reports directly to: Owner / Principal
Company: Boutique luxury architecture and construction firm

THE ROLE

We are seeking a highly organized, polished and proactive Executive Assistant / Office Manager to work directly with the owner of a boutique luxury architecture and construction firm.

This is a hands-on position for someone who is exceptionally organized, discreet, detail-oriented and comfortable managing multiple priorities. The right person will become an important part of the daily operation of the office and will help ensure that the owner, leadership team and studio remain organized and moving forward.

This is not simply an administrative support role. We are looking for someone who can anticipate needs, take ownership of tasks, follow through with clients, consultants and vendors, and bring structure and accountability to the office.

KEY RESPONSIBILITIES

Executive Support

Manage the owner's calendar, meetings, appointments and commitments
Coordinate meetings, calls, travel and personal/business scheduling as needed
Prepare agendas, meeting materials and follow-up items
Track important deadlines, commitments and outstanding items
Handle correspondence and communications with professionalism and discretion
Help prioritize the owner's time and ensure important matters do not fall through the cracks

Office Management

Oversee the day-to-day organization and operation of the office
Coordinate office vendors, supplies, maintenance and services
Maintain office procedures and administrative systems
Help coordinate staff schedules, meetings and time-off calendars
Support onboarding and organization of new team members
Maintain a professional, organized and welcoming studio environment

Project & Administrative Coordination

Maintain lists of action items and follow up with team members
Coordinate information between the owner, architects, consultants, contractors and vendors
Assist with proposals, contracts, invoices, correspondence and other business documents
Help organize project and company records
Track deadlines and ensure follow-up on outstanding requests
Assist with special projects and business initiatives directed by the owner

Communication

Serve as a professional point of contact for clients, consultants, vendors and business partners
Draft and proofread emails, correspondence and documents
Communicate clearly and professionally on behalf of the owner when appropriate
Maintain strict confidentiality regarding clients, projects, finances and company information

WHO WE ARE LOOKING FOR

The ideal candidate is:

Exceptionally organized and detail-oriented
Proactive—you see what needs to be done and do it
Excellent at follow-through
Comfortable working directly with an owner/principal
Professional, polished and personable
An excellent written and verbal communicator
Able to manage competing priorities without becoming overwhelmed
Comfortable holding others accountable to deadlines and commitments
Discreet and trustworthy with confidential information
Comfortable working in a fast-paced, high-expectation environment
Someone who takes ownership rather than waiting to be told what to do

Pay: $60,000.00 - $75,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Experience:

professional : 3 years (Preferred)

Location:

Bridgehampton, NY 11932 (Preferred)

Ability to Commute:

Bridgehampton, NY 11932 (Preferred)

Ability to Relocate:

Bridgehampton, NY 11932: Relocate before starting work (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in east hampton ny

Executive Assistant + Office Manager

Office Administrator/Project Coordinator

Office Administration Manager

Office Administrator/Executive Assistant

Business Office Administrator

Office Administrator

Assistant Front Office Manager

Client Care Coordinator/Office Manager

Assistant Front Office Manager - Seasonal

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