Top 13335 School program staff Jobs in East Newark Nj

Scheduler (Residential & Day Program)
Pillar Care Continuum —East Hanover, NJ
- $21.63 - $26.44 an hour
- Full-time
- Experience working with individuals with disabilities
- Mid-level
- Residential
- Paid holidays
- Health insurance
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Assistant Director - Grade School Programs and Exploration Camp
JCC MetroWest —West Orange, NJ
- $50,000 a year
- Full-time
- Background check
- Classroom
- Microsoft Excel
- Health insurance
- Dental insurance
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Part Time Educator - Kearny School District
Right at School —Kearny, NJ
- $16 - $18 an hour
- Part-time
- Classroom
- Current TB test
- High school diploma or GED
- Disability insurance
- Health insurance
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6d
Intake Specialist
Programs For Parents Inc —Newark, NJ
- $25.83 an hour
- Full-time
- Spanish
- Writing skills
- Basic math
- 403(b) matching
- Commuter assistance
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5d
Senior Program Eligibility Specialist
Programs for Parents —Newark, NJ
- $23.08 an hour
- Full-time
- Spanish
- Writing skills
- Basic math
Part-Time Library Assistant (Bonetti Children's Room)
Jersey City Free Public Library —Jersey City, NJ
- $21.98 an hour
- Part-time
- Microsoft Excel
- English
- High school diploma or GED
- Paid sick time
6d
Intake Specialist Team Leader
Programs For Parents Inc —Newark, NJ
- $27.47 an hour
- Full-time
- Spanish
- Management
- Writing skills
- 403(b) matching
- Commuter assistance
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5d
Project Assistant
Rutgers University —Newark, NJ
- $33 - $37 an hour
- Part-time
- Hybrid work
- Computer literacy
- Mid-level
- University
- Paid holidays
- Dental insurance
Teacher Assistant
North Star Academy Charter School —Newark, NJ
- $47,000 - $50,000 a year
- Full-time
- School experience
- Classroom
- Experience working with children
- Health savings account
- Paid holidays
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School Assistant
The Goddard School of Jersey City (The Waterfront), NJ —Jersey City, NJ
- $20 - $25 an hour
- Full-time
- Classroom
- Entry level
- Health insurance
- Dental insurance
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2d
2026 Part-Time Match Day Operations Staff
New York Red Bulls —Harrison, NJ
- $20 an hour
- Part-time
- Ability to lift 50 pounds
- University
- Outdoor work
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Program Specialist, Youth Services
Trinitas Regional Medical Center —Elizabeth, NJ
- $21.96 - $27.28 an hour
- Part-time
- School experience
- Hospital
- Adults
5d
Part Time Paraprofessional
Glen Ridge School District —Glen Ridge, NJ
- Part-time
- Classroom
- Microsoft Excel
- High school
Research Assistant (Multiple Vacancies)
Rutgers University —Newark, NJ
- $18 - $35 an hour
- Part-time
- Hybrid work
- Computer literacy
- Administrative experience
- University
- Paid holidays
- Dental insurance
STUDENT SUPPORT SERVICE REPRESENTIVE
Essex County College —Newark, NJ
- $20 an hour
- Customer service
- Computer literacy
- Writing skills
9d
Research Staff Assistant
Columbia University —New York, NY
- $67,500 a year
- Full-time
- Mid-level
- Master's degree
- University
14d
Administrative Assistant
Rutgers University —Newark, NJ
- $29.67 an hour
- Full-time
- Microsoft Access
- Office
- University
- Paid holidays
- Dental insurance
Program Assistant
Rutgers University —Newark, NJ
- $58,953 a year
- Full-time
- Microsoft Access
- Office
- Windows
- Paid holidays
- Dental insurance
Support Services Coordinator
Rutgers University —Newark, NJ
- $59,893.48 a year
- Full-time
- Microsoft Excel
- Research
- Mid-level
- Paid holidays
- Dental insurance
Program Assistant - Birthday Parties
Metropolitan YMCA of the Oranges Inc —Maplewood, NJ
- $16 - $20 an hour
- Part-time
- Caregiving
- Outdoor work
- Entry level
Quick Apply

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school program staff jobs near east newark nj

Scheduler (Residential & Day Program)

Pillar Care Continuum -
East Hanover, NJ

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Job Details

Full-time
$21.63 - $26.44 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Staff scheduling
ADP
Payroll systems (technically supported)
Workforce management
Associate's degree
Time & attendance systems

Full Job Description

Scheduler (Residential & Day Program)

Location: East Hanover, NJ

Job Type: Full Time

ABOUT PILLAR CARE CONTINUUM

Pillar Care Continuum is dedicated to enhancing the lives of people with disabilities and other special needs by supporting personal growth, independence and participation in the community. Founded in 1953 to meet the needs of children with cerebral palsy and their families, Pillar Care has steadily grown and now delivers life-affirming services to infants, children, adults and their families throughout northern New Jersey through 27 program locations. Pillar Care provides specialized programs to meet a wide range of educational, therapeutic, and social needs of people with various disabilities. The agency serves over 1,650 families each year and employs 700 full- and part-time employees.

ABOUT THE OPPORTUNITY

The Scheduler is a critical operational role responsible for building, managing, and optimizing staff schedules across Pillar Care Continuum's adult residential group homes (19 sites) and, as directed, the Day Programs and Schools. This position works directly within ADP Workforce Management, leveraging its scheduling tools to maximize coverage efficiency, reduce overtime costs, and ensure consistent staffing levels that meet program, regulatory, and individual service plan requirements.

Reporting to the Senior Director of Operations, the Scheduler serves as the central point of coordination between residential leadership, day program managers, HR, and direct support staff to ensure schedules are accurate, proactive, and aligned with the organization's operational goals.

Key Responsibilities

Schedule Development & Management

Maintain weekly and bi-weekly staff schedules for all adult group home sites (19 homes) and day programs as assigned, using ADP Workforce Management
Ensure all shifts are filled in advance, minimizing last-minute gaps and reactive overtime
Create and maintain recurring schedule templates by site, shift type, and staff role (FT, PT, per diem)
Manage open shifts, proactively filling vacancies with qualified staff before they escalate
Coordinate schedule changes, call-outs, and coverage needs in real time, escalating unresolved gaps to the appropriate Assistant Residential Director or Day Program Manager

ADP Workforce Management — System Administration

Serve as the primary operational user and subject matter expert for ADP scheduling functionality
Maximize use of ADP scheduling tools including auto-scheduling, shift templates, availability tracking, and coverage rules
Maintain accurate staff profiles, position assignments, availability windows, and site alignments within ADP
Generate and distribute scheduling reports from ADP including coverage summaries, open shift logs, and staff utilization data
Coordinate with ADP super admin (HR/Payroll) on system configuration, role permissions, and scheduling rule setup
Identify and recommend improvements to ADP scheduling workflows to reduce manual effort and improve data accuracy

Overtime Management & Cost Control

Actively monitor staff hours to identify and prevent overtime triggers before they occur
Maintain a real-time view of staff hours by site and escalate approaching OT thresholds to supervisors
Participate in bi-weekly OT hot spot review meetings with Residential Leadership, the Senior Director of Operations and other agency leaders

Staff Coordination & Communication

Serve as the primary scheduling contact for all direct support staff, residential managers, and program managers
Communicate schedule changes clearly and promptly to affected staff and site leadership
Maintain and update a per diem staff pool for each geographic region to ensure rapid coverage
Coordinate with HR on new hire start dates, training completion, and deployment readiness before adding staff to live schedules

Compliance & Documentation

Ensure schedules meet minimum staffing ratios and regulatory requirements and individual program licensing conditions
Maintain documentation of schedule changes, open shift coverage actions, and call-out patterns
Flag recurring call-out or coverage patterns by site to the Senior Director of Operations for HR follow-up

Reporting & Analytics

Produce weekly scheduling summaries for Residential Directors, the Senior Director of Operations and other leaders as required
Track and trend key scheduling metrics: fill rate, OT hours by site, per diem utilization, open shift frequency
Provide data to support the monthly OT review and senior leadership KPI reporting

Skills & Competencies

Strong proficiency in ADP Workforce Management or a comparable scheduling/HRIS platform scheduling tools (required)
High attention to detail with the ability to manage complex, multi-site scheduling simultaneously
Strong communication and interpersonal skills — able to work effectively with direct support staff, site managers, and senior leadership
Ability to prioritize and respond quickly in a fast-paced, deadline-driven environment
Analytical mindset with the ability to track, trend, and report on scheduling data
Proficient in Microsoft Excel and Microsoft 365
Organized, proactive, and solutions-oriented

Qualifications

Associate's degree required; bachelor's degree in business administration, Human Services, Healthcare Administration, or a related field preferred
Minimum 2 years of experience in workforce scheduling, staffing coordination, or operations support — preferably in a residential, healthcare, or human services setting
Hands-on experience with ADP Workforce Management or a comparable scheduling/HRIS platform strongly preferred
Familiarity with IDD services, group home operations or direct care environments a plus
Experience managing schedules across multiple locations simultaneously
Familiarity with overtime regulations, labor law, and shift coverage standards
Must be available by phone or email during business hours and accessible for urgent coverage coordination as needed
Occasional site visits to group homes or day programs may be required

COMPENSATION AND BENEFITS

Salary: $ 21.63-$26.44 Hourly

Pillar Care takes into consideration a combination of candidate’s work

experience and qualification as well as the scope of the role,

complexity and external market and internal market value when

determining salary level.

Benefits:

Competitive Insurance Benefits

(Medical, Dental, Vision, EAP, Life Insurance)

Flexible Spending Account/Health Reimbursement Account

Paid Holidays; Generous PTO

401K with Employer Matching up to 4%

Educational Assistance Program

This job description is a brief listing of the functions and requirements of the position named above. It is not intended to serve as a contract for employment nor to list in specific detail every aspect of the job nor to limit the performance of those duties. Other tasks may be assigned as deemed necessary by agency administration.

Every Pillar Care employee is responsible for the implementation of the Exposure Control Plan (ECP). As specified in our exposure control plan this position is classified as: Category 2

Category 2

Employees who perform tasks that involve no exposure to blood ·or body fluids but may perform unplanned procedures usually performed by Category I employees.

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Refine Your Search

school program staff jobs in east newark nj

Scheduler (Residential & Day Program)

Assistant Director - Grade School Programs and Exploration Camp

Part Time Educator - Kearny School District

Intake Specialist

Senior Program Eligibility Specialist

Part-Time Library Assistant (Bonetti Children's Room)

Intake Specialist Team Leader

Project Assistant

Teacher Assistant

School Assistant

2026 Part-Time Match Day Operations Staff

Program Specialist, Youth Services

Part Time Paraprofessional

Research Assistant (Multiple Vacancies)

STUDENT SUPPORT SERVICE REPRESENTIVE

Research Staff Assistant

Administrative Assistant

Program Assistant

Support Services Coordinator

Program Assistant - Birthday Parties

I want to receive the latest job alert for school program staff in east newark nj

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