Role, Function & Organization
The Tooling Administrative Assistant provides administrative, organizational, and operational support to the tooling department. This role is responsible for maintaining tooling records, coordinating tool inventory activities, supporting purchasing processes, tracking tool maintenance schedules, and ensuring accurate documentation.
Conduct business in accordance with MP Systems, Inc.'s mission and vision statements.
At MP Systems we believe in the Power to Serve along with the Pursuit of Excellence. As such the following values guide our behaviors:
Safety – Always Focus on Safety
A Servant's Heart – Focus on the Needs of Others
Wisdom – Insightful
Integrity – Honesty and Trustworthy
Courage – Decisive and Confident in Others
Humility – Modest and Respectful
Passion – Unfailing Dedication
Essential Duties and Responsibilities
ADMINISTRATIVE SUPPORT
- Manage field requests from submission to closure, including tracking progress and maintaining supporting documentation.
- Maintain accurate tooling databases, records, and filing systems.
- Prepare reports, spreadsheets, and documentation related to tooling operations.
- Schedule meetings, coordinate departmental communications, and maintain calendars.
- Assist with data entry and document control activities.
TOOL INVENTORY MANAGEMENT
- Track tooling inventory levels and usage.
- Monitor tool check-in/check-out processes.
- Maintain inventory records and reconcile discrepancies.
- Assist with periodic physical inventory counts and audits.
PURCHASING AND VENDOR COORDINATION
- Create and process purchase requisitions and purchase orders for tooling and related supplies.
- Communicate with vendors regarding pricing, availability, and delivery schedules.
- Track orders and ensure timely receipt of tooling and components.
- Maintain vendor contact information and purchasing documentation.
MAINTENANCE & CALIBRATION TRACKING
- Monitor preventive maintenance schedules for tooling and equipment.
- Coordinate calibration and repair activities with internal departments and external service providers.
- Maintain maintenance and calibration records.
- Ensure compliance with company and quality system requirements.
REPORTING AND DOCUMENTATION
- Generate tooling utilization, inventory, and maintenance reports.
- Assist in updating tooling procedures, work instructions, and standard operating procedures.
- Support audits by providing required documentation and records.
- Ensure document accuracy and revision control.
CROSS-FUNCIONAL SUPPORT
- Collaborate with manufacturing, engineering, maintenance, and quality departments.
- Assist with tooling-related projects and continuous improvement initiatives.
- Support onboarding and training documentation for tooling processes.
QUALIFICATIONS AND REQUIREMENTS
- High School diploma or equivalent required.
- Associates degree in Business Administration, Supply Chain, Manufacturing, or related field preferred.
- 2 + years of administrative support experience, preferably in a manufacturing, tooling, or industrial environment.
- Experience with inventory management and purchasing processes preferred.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Experience with ERP, MRP, or inventory management systems preferred.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines.
- Problem-solving and analytical skills.
Physical Requirements
Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.
Additional Details :
MP Systems is a leading line and infrastructure construction company, and one of five companies within PPC Partners, Inc. family of companies. Other subsidiaries include CarolinaPower, MetroPower, and Pieper Electric, and Pieper Automation with 31 total locations throughout the Midwest and Southeastern United States.
We are a values-based organization that is committed to supporting the advancement of our customers, employees, and society. The foundation of our success is based on integrity, accountability, and respect.
