POSITION SUMMARY
This position is responsible for helping execute and offering age-appropriate activities/ badge earning opportunities with oversight from the Director of Programs for all GSWESTOK events and programs. The Event Specialist will work directly with volunteers to host opportunities for girls and expand programming beyond the OKC Metro. The Event Specialist ensures event program offerings are based on the Girl Scouts Leadership Experience; customized to address the needs, preferences and interests of today’s girls; and implemented to meet designated leadership program outcomes. This position is highly collaborative with the Camp/Outdoor Specialist with oversight from the Director of Programs. This position is creative, adaptable, detail-oriented, available to work evenings/weekends and available to lead programming weekly at Resident Camp and Day Camp.
ESSENTIAL DUTIES & RESPONSIBILITIES
· Communicate and manage timelines, workflow and responsibilities to effectively execute programs.
· Highly detail-oriented, with a strong ability to identify inconsistencies, ensure accuracy, and maintain high standards across all tasks and deliverables.
· Helps track multiple program budgets with oversight from the Director of Programs.
· Maintain vendor management throughout the planning and execution process for all programs.
· Support continued process improvements within planning and execution process.
· Continue to evolve and implement strategic programming planning changes with continual coaching from the Director of Programs.
· Plans and strategizes the delivery of a high-quality, consistent Event Specialist with the use of volunteers, community assets and varied delivery systems.
· In collaboration with the Director of Programs, they help supervise volunteer committees to help implement program events throughout the council jurisdiction.
· Uses resources to keep up to date on industry trends and changes. Works collaboratively across the council to integrate needed changes into all programs. Initiates council-based and district-based events and coordinates efforts with volunteers and staff.
· With oversight from the Director of Programs and collaboration with the program team, will develop and implement a program delivery plan focusing on development and retention of girl membership participating in Girl Scout events and programs.
· Will assist the Director of Programs with implementation of marketing plan created by Director of Marketing and Recruitment to promote all GSWESTOK programming.
· With oversight from the Director of Programs, will help ensure all applicable pre-and-post outcome assessments and surveys are completed for all programs. Evaluates the effectiveness of programs by soliciting participant feedback, summarizing, analyzing results and formulating recommendations to capitalize on successes and target areas of improvement, event debriefs and providing final event reports.
· Works closely with the Director of Programs and the entire program team when planning all programming. The team will collaborate and plan together to offer badge earning opportunities, community partnership opportunities and age-appropriate activities that touch all aspects of the GSLE Experience when offering GSWESTOK programming.
· Works closely with Camp Trivera Manager, Senior Operations Manager, Maintenance Specialist and Camp Ekowah Ranger when planning programming at Camp Trivera and Camp Ekowah. Will also work closely with Seasonal Camp Staff and Volunteers from March-August to help with the execution of Resident and Day Camp.
· Professionally and effectively represents the organization by building and enhancing current and future collaborative relationships.
· Actively participates in the development of environments that foster diversity, equity, inclusion and access through words, actions and attitude.
· Performs other duties as necessary or assigned.
REQUIRED COMPETENCIES/SKILLS
· Engages in an elevated level of cooperation; acts as a collaborator; can quickly find common ground and solve problems, for the good of the council; represents his/her own interests and yet also be fair to other groups.
· Interacts in a manner of being direct, compassionate and truthful; Presents the unvarnished truth in an appropriate and helpful manner; keeps confidence; admits mistakes; does not misrepresent him/herself for personal gain; easily gains and maintains the trust and support of peers and planning committees.
· Displays dedication to meeting the needs, expectations and requirements of all members along with internal and external customers; Demonstrates courtesy and sensitivity; manages and resolves difficult or emotional situations with minimal noise; meets commitments; responds promptly to needs; solicits customer feedback to improve service.
· Accurately scopes out length and difficulty of tasks and projects; skilled at setting objectives and goals; breaks down work into the process steps and timelines; develops schedules and tasks/people assignments; anticipates and adjusts for problems and roadblocks; measures performance against goals and evaluates results.
· Competent in required job skills and knowledge; displays understanding of how jobs relate to others; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; uses resources effectively.
· Identifies problems in a timely manner; gathers and analyzes skillfully; develops alternative solutions; resolves problems in initial stages; works well in group problem solving situations.
· Balances team and individual responsibilities; exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interest.
SUPERVISORY DUTIES
· Supervise volunteers in the delivery of programs to girls and adults.
· Provides mentoring, training, and performance feedback in a timely manner.
EDUCATION AND/OR EXPERIENCE
· Bachelor’s Degree in marketing, strategic communications, business, or other related degree required and would prefer at least (1) year of related work experience.
· Competencies include: Event planning, volunteer relationship building, marketing, customer service
CERTIFICATES, LICENSES, REGISTRATIONS
· Valid Oklahoma state driver’s license
ADDITIONAL JOB REQUIREMENTS
· Clearance of background check and drug screen.
· Become a registered member of GSUSA.
· Access to reliable transportation.
· Must carry and show proof of 100/300/100 liability coverage on personal vehicle.
REQUIRED SKILLS & ABILITIES
· Organized and detailed orientated with a proven ability to multi-task and meet strict deadlines.
· Self-starter, capable of adapting to any work environment.
· Strong interpersonal skills and team player; strong oral and written communications skills.
· Must be willing to work flexible hours including nights and weekends. Travel as required.
· Strong computer proficiency in Microsoft Office programs to include Word, Excel and PowerPoint.
· Valid OK driver’s license, must carry and show proof of 100/300/100 liability coverage on personal vehicle and have continuous use of vehicle.
Pay: $22.00 - $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you have flexible available to work during the daytime, evenings and weekends as needed?
Experience:
- Event Planning: 1 year (Preferred)
Work Location: In person
