Assistant Museum Collections Registrar (CS27-024)
To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals, Southern Illinois University Edwardsville (SIUE) invites applications for the position of Assistant Museum Collections Registrar (CS27-024). As a premier metropolitan university, SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive, broad-based education and enriched by hands-on research opportunities, SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.
Why SIUE?
Employing more than 2,400 faculty and staff members, SIUE is one of the largest employers in the Metropolitan St. Louis area. A study by SIUE School of Business faculty shows the University has a $1.3 billion annual economic impact on the region. Each year, the University's presence generates almost 9,000 additional jobs and more than $250 million in labor income for the area.
The SIUE University Museum
The University Museum of Southern Illinois University Edwardsville, founded in 1979, is a repository and interpretive center whose interdisciplinary collections include more than 40,000 two- and three-dimensional objects of fine art, architecture, history, ethnology, archaeology, and the natural sciences. Highlights of the collection include the Louis Sullivan Architectural Ornament Collection and the Harrington Collection of over 15,000 artifacts with strengths in Native American, Asian, and African ethnology, as well as fossils from Cenozoic through Paleozoic eras. The museum plays a major role in creating an artistic and culturally diverse environment at SIUE through its policies and programming. Art and artifacts are installed throughout the campus and complement the mid-century modern architecture of the campus buildings. Museum collections are available for Faculty-supervised students' hands-on research and art projects providing unique opportunities for students to expand their horizons. Internships and assistantships at the museum allow students to build a strong skills base for professional development in a wide variety of museum related
careers and beyond. Additional outreach programming to regional educational facilities and non-profit museums and galleries provides opportunities for exposure to historical and cultural material for the wider community.
What You Will Do
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Reporting to the Executive Curator, the position is responsible for the accurate execution of physical and intellectual collections management functions for the museum's collections of art and cultural heritage in accordance with established museum policies and procedures.
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Maintain physical and digital collections records and documentation for acquisitions, loans, deaccessions, transfers, inventories, and exhibitions. Process associated forms and records and coordinate routine communications with donors, lenders, borrowers, and vendors.
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Maintain location records, conduct inventories and condition assessments, and prepare documentation for loans, exhibitions, and transport.
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Support NAGPRA compliance through documentation, records review, inventory support, data preparation, and reporting. Assist with tribal consultations and related compliance documentation under supervision of senior museum staff and the NAGPRA Director.
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Maintain and improve collections database records and digital assets, including data entry, cleanup, reporting, and support for system updates and migration projects.
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Assist curatorial staff with exhibitions and Art-on-Campus works, with primary responsibility for registrarial support including object tracking, location control, condition documentation, and records management; prepare object labels, text panels, and support exhibition-related digital content.
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Assist in maintaining and updating collections management policies and procedures.
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Assist with provenance research and provide procedural support and training to student assistants, under the guidance of professional staff.
FLSA: Non-Exempt
Please submit a cover letter, resume, transcripts, and three professional references.Civil Service Information: Civil Service Application - FAQs
Application Instructions: How to Apply - Step by Step (Download PDF reader)
Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.
Illinois residency requires proof of a valid Illinois Driver’s License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days is grounds for immediate separation.
Classification: State Universities Civil Service System Classification Number: 4675 – SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx.
Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification. (Download PDF reader)
Pre-Employment Screening: All external candidates who receive a job offer will be required to undergo pre-employment screening for this position. The screening process will encompass a criminal background check and, where applicable, other background checks such as a drug screen, verification of employment and education or licensure/certification, reference checks, and/or checks with relevant government registries. Please note that all job offers are contingent upon successful completion of the required screening process.
Work Authorization Information:
Visa Sponsorship & F-1/J-1 Visas
SIUE will only employ those who are legally authorized to work in the United States and visa sponsorship for this position will not be provided.
International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status.
E-Verify
SIUE is not currently enrolled in or participating in the U.S. Department of Homeland Security’s E-Verify program.
SIUE does not use E-Verify to electronically confirm the employment eligibility of newly hired employees through the Social Security Administration and the Department of Homeland Security databases. Therefore, the University cannot legally employ individuals who are on OPT STEM Extension, as we cannot provide an E-Verify case number, participation confirmation, or related documentation.
SIUE complies with all applicable federal employment eligibility verification requirements, including completion and maintenance of Form I-9, Employment Eligibility Verification, for all employees as required under the Immigration Reform and Control Act (IRCA).
Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at: [email protected]
EEO Statement
Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veteran’s status.
We value your interest and look forward to reviewing your application. For questions or more information, please email [email protected].
