Top 28 Aid coordinator Jobs in Edwardsville Il

Medical Coordinator
Vista Care Illinois, LLC —Lebanon, IL
- $19.50 - $21.50 an hour
- Full-time
- Hybrid work
- High school
- HIPAA
- English
- Work from home
Quick Apply
Coordinator, Financial Aid & Compliance
Saint Louis University —St. Louis, MO
- Full-time
- Writing skills
- Research
- Mid-level
- Health insurance
- Paid time off
Clinical Research Coordinator II - Surgery
Washington University in St. Louis —St. Louis, MO
- $26.25 - $39.36 an hour
- Online Application
- Surgery
- BLS Certification
- Pass drug screening
- Commuter assistance
- Employee assistance program
Clinical Research Coordinator II - Bone Marrow Transplant & Leukemia
Washington University in St. Louis —St. Louis, MO
- $54,600 - $81,900 a year
- Online Application
- Pass drug screening
- Mid-level
- Office
- Commuter assistance
- Employee assistance program
Clinical Research Coordinator II - Radiation Oncology
Washington University in St. Louis —Shiloh, IL
- $54,600 - $81,900 a year
- Online Application
- BLS Certification
- Pass drug screening
- Mid-level
- Commuter assistance
- Employee assistance program
2d
Behavioral Health Care Coordinator (BHCC) – PT, Weekends
Provident Inc / Mary Ryder Home —St. Louis, MO
- $20 - $25 an hour
- 8 hour shift
- Background check
- CPR Certification
- Current TB test
- Paid holidays
Quick Apply
Intake Coordinator
The Salvation Army Central Territory —St. Louis, MO
- $15 - $17 an hour
- Full-time
- CPR Certification
- Current TB test
- BLS Certification
- Paid holidays
- Disability insurance
Quick Apply
Clinical Research Coordinator II - Emergency Medicine
Washington University in St. Louis —St. Louis, MO
- $54,600 - $81,900 a year
- Weekends as needed
- Pass drug screening
- Mid-level
- Bachelor's degree
- Commuter assistance
- Employee assistance program
14d
Clinical Research Coordinator II - Orthopedic Surgery
Washington University in St. Louis —St. Louis, MO
- $54,600 - $81,900 a year
- Online Application
- Hybrid work
- Surgery
- Customer service
- BLS Certification
- Commuter assistance
- Employee assistance program
Clinical Research Coordinator II (Hybrid) - Neurology
Washington University in St. Louis —St. Louis, MO
- $54,600 - $81,900 a year
- Online Application
- Hybrid work
- BLS Certification
- Pass drug screening
- Mid-level
- Commuter assistance
- Employee assistance program
Staffing Coordinator
Lakeview Post Acute —Florissant, MO
- $50,000 - $70,000 a year
- Weekends as needed
- Basic math
- English
- Mid-level
Quick Apply
Program Services Clinical Coordinator
Mentor Community Services —St. Louis, MO
- $46,000 a year
- Full-time
- CPR Certification
- Mid-level
- Driver's License
- Paid holidays
- Paid time off
8d
Training & Technical Assistance Coordinator
brightpoint.org —Granite City, IL
- $42,000 - $44,000 a year
- Full-time
- Hybrid work
- Bilingual
- Writing skills
- Mid-level
- Paid holidays
- Dental insurance
Recreation Program Coordinator
City of Fairview Heights —Fairview Heights, IL
- $15 - $18 an hour
- Extended hours
- CPR Certification
- Computer literacy
- Office
Quick Apply
5d
Clinical Research Coordinator I (Data) - Medical Oncology
Washington University in St. Louis —St. Louis, MO
- $49,200 - $73,800 a year
- Online Application
- BLS Certification
- Pass drug screening
- Office
- Commuter assistance
- Employee assistance program
Youth Services Specialist (Service Coordinator)
State of Missouri —St. Louis, MO
- $49,198.80 a year
- Full-time
- Addiction Medicine
- Mid-level
- Driver's License
- Paid holidays
- Health insurance
6d
Clinical Research Coordinator II - Neurology
Washington University in St. Louis —St. Louis, MO
- $54,600 - $81,900 a year
- Online Application
- BLS Certification
- Pass drug screening
- Mid-level
- Commuter assistance
- Employee assistance program
Clinical Research Coordinator II - Pediatrics Clinical Research Unit
Washington University in St. Louis —St. Louis, MO
- $54,600 - $81,900 a year
- Online Application
- Pass drug screening
- Mid-level
- Bachelor's degree
- Commuter assistance
- Employee assistance program
6d
Asset Protection Coordinator
Bass Pro Shops —Hazelwood, MO
- Full-time
- CPR Certification
- Mid-level
- High school diploma or GED
- Health savings account
- Paid holidays
Sports Coordinator
City of Clayton —Clayton, MO
- $18 - $23 an hour
- Part-time
- 18 years or older
- High school diploma or GED
- Communication skills
Quick Apply

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Medical Coordinator

Vista Care Illinois, LLC -
Lebanon, IL

Quick Apply

Job Details

Full-time
$19.50 - $21.50 an hour

Benefits

Work from home

Qualifications

Electronic health records (EHR) management
English
Administrative experience
High school diploma or GED
Driver's License
Productivity software
Technical Proficiency

Full Job Description

Job Title: Medical Coordinator

Department: Nursing and Quality Services

Reports To: Registered Nurse Trainer (RNT)

Date: July 2026

Job Summary:

The Medical Coordinator provides critical administrative support to the Registered Nurse Trainer (RNT) to ensure full compliance with Illinois Department of Human Services (DHS) Rule 116. This role focuses on the meticulous management of medical records, tracking of medication administration documentation, and maintaining the readiness of employee and individual files for state surveys as defined by Rule 116.

Key Responsibilities:

Rule 116 Compliance & Documentation

Audit Readiness: Maintain and audit employee files to ensure they contain all Rule 116 requirements, including high school diplomas/GEDs, 8th-grade functional literacy (TABE) results, and current CPR/First Aid certifications.
Authorized Direct Support Professional (ADSP) Tracking: Maintain the master tracker for ADSPs, ensuring all original medication administration tests, 8-hour training sign-in sheets, and Competency-Based Training Assessments (CBTAs) are accurately scanned and filed.
Competency Tracking: Monitor and notify the RNT of upcoming annual re-evaluations and retraining needs for all authorized staff.
MAR Oversight: Perform routine audits of Medication Administration Records (MARs) for missing signatures, documentation errors, or required indications for PRN medications and topical treatments.

Medical Records Management

Individual Service Records: Organize and maintain medical records for people supported, ensuring annual physicals, nursing assessments, Health Risk Screening Tools (HRSTs), and Self-Administration of Medication Assessments (SAMA) are up-to-date and signed by the RNT.
Pharmacy Coordination: Assist the RNT in managing communication with pharmacy vendors (e.g., Tarrytown) and ensuring all new medication orders are properly uploaded to the eMAR system (Impruvon).
Appointment Logistics: Coordinate the Residential Supervisors to ensure specialty medical appointments are scheduled and ensure follow-up consultation reports are obtained and reviewed by the RNT.

Administrative & Quality Support

Medication Error Reports: Assist in tracking Medication Error Reports and ensuring they are reviewed by the RNT within 7 days of occurrence.
Inventory & Disposal: Support the RNT in maintaining an inventory of controlled substances and documenting the disposal of expired or unused medications in accordance with state regulations.
Meeting Support: Prepare documentation for clinical review meetings, including summarizing patterns in medication errors or upcoming assessment deadlines.

Qualifications and Experience:

Experience: At least 2 years of administrative experience, preferably in a healthcare or human services environment.
Technical Skills: Proficiency in electronic health record (EHR) systems (e.g., Therap) and electronic medication administration records (eMAR).
Knowledge: Familiarity with Illinois Rule 116 and DHS standards for CILA programs is highly preferred.
Competencies

Attention to Detail: Ability to spot missing data or signatures in complex medical logs.
Organizational Skills: Proficiency in managing large volumes of time-sensitive regulatory documents.
Integrity: Maintaining strict confidentiality in accordance with HIPAA guidelines.

Required to pass all background checks, upon hire. including the Illinois Health Care Worker Registry and DCFS CANTS.
Must have a valid driver’s license, proof of insurance, and insurable driving record that meets Vista Care’s current driving requirements
E-Verify verification must be completed
Must have good interpersonal skills and consistently demonstrate effective decision-making abilities
Fluency in oral and written English
Proficient in MS Office and Business Google including the ability to effectively use electronic documentation software and office/IS equipment

Scope of Supervision:

None

Education:

High school diploma or GED equivalent required

Working Conditions and Physical Requirements:

Primarily office-based with occasional travel to residential programs for record audits. Ineligible for hybrid or work from home
Ability to work primarily in an office setting and maintain regular, standard, office hours and attendance.
Ability to bend, twist, lift, reach
Ability to sit for long periods of time
Must be able to give and receive verbal and written instructions in English

#IND100

Qualifications and Experience:

Experience: At least 2 years of administrative experience, preferably in a healthcare or human services environment.
Technical Skills: Proficiency in electronic health record (EHR) systems (e.g., Therap) and electronic medication administration records (eMAR).
Knowledge: Familiarity with Illinois Rule 116 and DHS standards for CILA programs is highly preferred.
Competencies

Attention to Detail: Ability to spot missing data or signatures in complex medical logs.
Organizational Skills: Proficiency in managing large volumes of time-sensitive regulatory documents.
Integrity: Maintaining strict confidentiality in accordance with HIPAA guidelines.

Required to pass all background checks, upon hire. including the Illinois Health Care Worker Registry and DCFS CANTS.
Must have a valid driver’s license, proof of insurance, and insurable driving record that meets Vista Care’s current driving requirements
E-Verify verification must be completed
Must have good interpersonal skills and consistently demonstrate effective decision-making abilities
Fluency in oral and written English
Proficient in MS Office and Business Google including the ability to effectively use electronic documentation software and office/IS equipment

Vista Care is a leading service and support organization that is proud to provide specialized, supportive services to a diverse population throughout Wisconsin, Illinois, Colorado, South Dakota, Utah, and Nevada. We specialize in offering comprehensive care and support services for individuals with disabilities, empowering them to lead fulfilling and independent lives.

At Vista Care, we value the well-being and independence of the individuals we serve. As a Caregiver, you will play a crucial role in providing compassionate care, support, and assistance in activities of daily living to our Individuals. Here at Vista Care, we believe in a person-centered approach, where our individuals' needs and preferences are at the forefront of the care we provide.

Quick Apply

Refine Your Search

aid coordinator jobs in edwardsville il

Medical Coordinator

Coordinator, Financial Aid & Compliance

Clinical Research Coordinator II - Surgery

Clinical Research Coordinator II - Bone Marrow Transplant & Leukemia

Clinical Research Coordinator II - Radiation Oncology

Behavioral Health Care Coordinator (BHCC) – PT, Weekends

Intake Coordinator

Clinical Research Coordinator II - Emergency Medicine

Clinical Research Coordinator II - Orthopedic Surgery

Clinical Research Coordinator II (Hybrid) - Neurology

Staffing Coordinator

Program Services Clinical Coordinator

Training & Technical Assistance Coordinator

Recreation Program Coordinator

Clinical Research Coordinator I (Data) - Medical Oncology

Youth Services Specialist (Service Coordinator)

Clinical Research Coordinator II - Neurology

Clinical Research Coordinator II - Pediatrics Clinical Research Unit

Asset Protection Coordinator

Sports Coordinator

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