Top 12 Administrative associate Jobs in El Paso, Tx

Administrative Associate
University of Texas at El Paso —El Paso, TX
- $34,320 a year
- Weekends as needed
- Inventory management
- Mid-level
- Office
- Paid holidays
- Disability insurance
8d
Senior Administrative Associate- Dean, Counseling and Libraries
El Paso Community College —El Paso, TX
- $34,905 - $37,782 a year
- Full-time
- Microsoft Excel
- Microsoft Access
- Microsoft Outlook
Front Desk Associate
EL PASO MONTWOOD CLUB 24 LLC —El Paso, TX
- Part-time
- CPR Certification
- Computer literacy
- High school diploma or GED
Quick Apply
Administrative Associate- Vice President of Finance & Administration
El Paso Community College —El Paso, TX
- $13.55 an hour
- Part-time
- Writing skills
- Research
- Mid-level
Front Desk Sales Associate
PCRK Group —El Paso, TX
- $15 - $16 an hour
- Part-time
- Ability to stand for extended periods
- Communication skills
- Entry level
Quick Apply
Front Desk Sales Associate
Massage Envy —El Paso, TX
- Full-time
- Ability to stand for extended periods
- Communication skills
- Entry level
Bilingual Medical Front Desk Associate
HRMD/Texas Pain Physicians —El Paso, TX
- $15 - $17 an hour
- Full-time
- Bilingual
- HIPAA
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
6d

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Senior Administrative Associate- Dean, Counseling and Libraries
El Paso Community College —El Paso, TX
Greet visitors, respond to questions and concerns, or refer as appropriate, answer and screen telephone calls, and schedule and arrange conference calls.
$34,905 - $37,782 a year

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Administrative Associate

University of Texas at El Paso -
El Paso, TX

Apply Now

Job Details

Full-time
$34,320 a year
8 days ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Vision insurance
Employee discount
Life insurance

Qualifications

Office supply management
Student supervision
Visitor query response
Staff supervision
Correspondence management
Confidential information handling
Business travel arrangements
Event catering coordination
Educational events
Inventory management
Faculty collaboration
Purchase order management
Mid-level
Phone call screening
3 years
High school diploma or GED
Meeting scheduling
Copy editing
Invoice payment processing
Expense reports
Bachelor's degree
PeopleSoft
Special events experience
Managing event budgets
Event budgeting
Experience at colleges/universities
Productivity software
Event cost tracking
Document management
Purchasing management systems (technically supported)

Full Job Description

Position Information

Hiring Department: College of Liberal Arts - Dean's Office

Reports To: Assistant Dean

Job Location: On-site; El Paso, TX

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status: Non-exempt

Earliest Start Date: 09/01/2026.

Salary: $34,320 annually.

Required Application Materials:

Resume
Cover Letter
List of three references

Incomplete applications will not be considered.

Position Summary

Under close supervision and with minimal latitude for the use of initiative and independent judgment this position provides personal clerical and administrative services and assistance. Keeps official records and executes administrative policies determined by or in conjunction with other officials.

Statement of Duties and Responsibilities:

Provides administrative support to the Office of the Dean by managing all aspects of office operations: front-desk supervision, processing of expenses and invoices, tending to walk-in guests and queries, etc.

Greets and assists Office of the Dean guests. Screens calls and responds to or routes inquiries from external or internal sources with appropriate correspondence or other messaging.

Supervises student-staff and assigns duties; reviews timecards for payroll runs. Coordinates student availability for office staffing and for college special events.

Schedules and coordinates meetings, travel, and other group activities. Manages expense reporting, invoicing, office supply inventory and needs, or other routine processes.

Prepares memorandums, reports, and purchase requisitions; and gets necessary document approvals. Composes, prepares, and proofreads confidential correspondence, reports, and other complex documents, files correspondence and other records.

Manages calendars and independently schedules appointments.

Acts as a liaison for management by effectively interacting with faculty and campus personnel.

May process personnel action paperwork in conjunction with established organizational policies and procedures.

Processes various types of requests through PeopleSoft, purchasing software, and other university systems; ensures timely payment for vouchers, purchase orders, and/or reimbursements. Tracks work orders across various campus offices (business, facilities, etc.).

Outlines and explains university procedures and policies to supervisory workers, and monitors compliance. Maintains files, internal databases, and archives of relevant records.

Arranges programs, events, trainings, and meetings by coordinating with facilities, catering, issuing information or invitations, coordinating speakers, and controlling event budget.

Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies Office of the Dean staff when requested.

Maintains a high degree of confidentiality on all sensitive information this position is privy to.

Possesses knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies.

Performs other duties as assigned.

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: High school diploma or general education degree (GED)

and

Experience: 3 years of related experience; or an equivalent combination of education and experience.

Preferred Qualifications:

Bachelor’s degree

5 years related experience in an office or university office setting

Why Pick UTEP

The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

UTEP is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor’s, master’s and doctoral degree programs at the only open-access, top-tier research university in America.

This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution’s core strengths—its location, its people, its supportive culture, and its community partnerships—the plan lays out a bold vision for the next decade, aimed at maximizing the University’s regional impact and national stature.

Miner Perks and Benefits

What UTEP Offers:

Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform
Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans
Retirement Programs
Longevity Pay
Paid Vacation & Sick Leave
Paid Holidays
Employee Discounts & Perks
Employee Education Assistance program
And much more! Visit our Benefits Summary Page for more information on our additional benefits.

Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.

Additional Information

Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at [email protected], or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at [email protected].

Apply Now

Refine Your Search

administrative associate jobs in el paso, tx

Administrative Associate

Senior Administrative Associate- Dean, Counseling and Libraries

Front Desk Associate

Administrative Associate- Vice President of Finance & Administration

Front Desk Sales Associate

Front Desk Sales Associate

Bilingual Medical Front Desk Associate

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