Administrative Assistant II
Elgin Community College —Elgin, IL
- $35,912 - $43,479 a year
- Full-time
- Marketing
- Office
- Administrative experience
- Disability insurance
- Health insurance
5d
Administrative Assistant III - SBCT
Elgin Community College —Elgin, IL
- $36,859 - $49,145 a year
- Weekends as needed
- Office
- Data entry
- Organizational skills
- Disability insurance
- Health insurance
12d
Office Assistant - Adult Education
McHenry County College —Crystal Lake, IL
- $23.60 an hour
- Part-time
- Spanish
- English
- Office
13d
WIOA Career Navigator
Elgin Community College —Elgin, IL
- $55,482 - $73,976 a year
- Weekends as needed
- Spanish
- Microsoft Excel
- Computer literacy
- Disability insurance
- Health insurance
2d
Front Desk Receptionist - Admissions Outreach
William Rainey Harper College —Palatine, IL
- $19.56 - $22.01 an hour
- Part-time
- Bilingual
- Mid-level
- Office
14d
Admissions Representative
JUDSON UNIVERSITY A BAPTIST INSTITUTION —Elgin, IL
- $36,000 a year
- Weekends as needed
- School experience
- Customer service
- Mid-level
- Paid holidays
- Health insurance
Student Life Coordinator IV
Elgin Community College —Elgin, IL
- $30.61 - $40.82 an hour
- Part-time
- Bachelor of Science
- Mid-level
- Office
- Tuition reimbursement
- Paid time off
5d
Accessibility Specialist/Student Success Coach
Elgin Community College —Elgin, IL
- $55,500 - $67,500 a year
- Weekends as needed
- High school
- Experience working with individuals with disabilities
- Computer literacy
- Disability insurance
- Health insurance
6d
Education Adjunct - Fall 2026
Elgin Community College —Elgin, IL
- $1,069 - $1,109 a week
- Part-time
- Classroom
- Experience working with individuals with disabilities
- Mid-level
- Flexible schedule
Assistant Director of University Events
Aurora University —Aurora, IL
- $63,000 - $68,000 a year
- Weekends as needed
- Writing skills
- Mid-level
- University
- 403(b) matching
- Disability insurance
Administrative Secretary - Access and Disability Services
William Rainey Harper College —Palatine, IL
- $23.78 - $27.35 an hour
- Part-time
- Spanish
- Microsoft Excel
- Oracle
Admissions Advisor
Tricoci University —Glendale Heights, IL
- $22 - $24 an hour
- Full-time
- Hybrid work
- Customer service
- University
- Organizational skills
- Continuing education credits
- Paid holidays
Quick Apply
8d
Coordinator - Wellness Program
William Rainey Harper College —Palatine, IL
- $35.75 - $44.68 an hour
- Weekends as needed
- Nursing
- Writing skills
- HIPAA
- Wellness program
- Employee assistance program
Guest Service Representative - Substitute
Tricoci University —Elgin, IL
- $15.00 - $16.20 an hour
- Weekends as needed
- University
- Communication skills
- School
- Continuing education credits
- 401(k)
Quick Apply
14d
Reading and Writing Specialist-Wheeling
National Louis University —Wheeling, IL
- $21.88 - $30.64 an hour
- Part-time
- School experience
- Writing skills
- English
- Health insurance
- Paid time off
Coordinator - Community Standards and Outreach
William Rainey Harper College —Palatine, IL
- $70,960 - $99,345 a year
- Full-time
- Mid-level
- Office
- Master's degree
Academic Advisor
Aurora University —Aurora, IL
- $50,000 - $55,000 a year
- Weekends as needed
- Bilingual
- Mid-level
- Master's degree
- 403(b) matching
- Disability insurance
Health & Wellness Management Adjunct Faculty (Fall 2026)
Elgin Community College —Elgin, IL
- $1,069 - $1,109 a week
- Part-time
- Classroom
- Experience working with individuals with disabilities
- Mid-level
English Adjunct Faculty - Fall 2026
Elgin Community College —Elgin, IL
- $1,069 - $1,109 a week
- Part-time
- Classroom
- Experience working with individuals with disabilities
- English
- Flexible schedule
Library Support Specialist
Waubonsee Community College —Sugar Grove, IL
- $22.44 - $27.04 an hour
- Full-time
- Mid-level
- 3 years
- High school diploma or GED

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Administrative Assistant II

Elgin Community College -
Elgin, IL

Apply Now

Job Details

Full-time
$35,912 - $43,479 a year
5 days ago

Benefits

457(b)
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Employee assistance program
Vision insurance
403(b)
Life insurance

Qualifications

Stakeholder engagement
High school diploma or GED
CRM system proficiency
Productivity software
SaaS

Full Job Description

We're Hiring!

Administrative Assistant II

495489
On Site

Elgin, IL, Illinois

Marketing & Communications

Full-Time

Entry-Level

ECC's Marketing & Communications team is looking for an organized, dependable Administrative Assistant II to keep daily operations on track. From coordinating vendors to supporting campus initiatives, your work will help shape how ECC connects with its community. Apply today!

About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

Monday - Friday 8AM - 5PM

Rate of Pay:

This is a Full-Time Support Staff position at grade 10, with an annual salary range of $35,912 to $43,479. The salary offer will be based on education and experience, in alignment with the College’s compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable.

Benefits:

Medical, Dental, Vision Insurance
Life and Long-Term Disability Insurance
Flexible Spending Account (FSA, DCA, Commuter)
Retirement Plans (Pension, 457b, 403b)
Time Off with Pay
Professional Development/Expense
Tuition Reimbursement
Employee Assistance Program (EAP)
Sick Banks

FLSA Status:

Non-Exempt

Grant Funded:

Job Summary:

This full-time, non-exempt position reports directly to the Executive Assistant and serves as both a support and backup role within the Marketing and Communications division. The Administrative Assistant II provides essential administrative support, primarily focusing on business and finance-related tasks, such as creating requisitions and contracts, preparing invoices and billing, and collaborating with external vendors to order branded promotional items. Additionally, this role manages the fulfillment of promotional item requests and the distribution of marketing materials.

Required Knowledge, Skills & Abilities:

High school diploma required; associate degree in business administration, marketing, communications, or related field preferred, or comparable work experience.
Strong knowledge of office practices and administrative procedures. Ability to maintain organized systems and manage multiple tasks efficiently.
Experience with CRM systems, SAAS management tools, and Microsoft Office Suite. Knowledge of processing invoices and requisitions is a plus.
Excellent interpersonal and communication skills, with the ability to professionally interact with staff, stakeholders, and the public.
At least 2 years in an administrative, customer service, or office support role, with a preference for experience in marketing or communications.
Ability to handle unexpected issues with a proactive, solution-oriented approach.

Desired Knowledge, Skills & Abilities:

N/a

Essential Duties:

1. General Administrative Support
Provides administrative support to the division, including creating requisitions, initiating contracts, submitting orders for office supplies and other divisional needs, putting in work orders, and collaborating with external vendors to order branded promotional items.
Supports billing preparation and dissemination for graphic design, promotional items, and translation requests.
Assists the Executive Assistant with monthly p-card reconciliation, including receipt collection and proper billing codes.
Requests quotes from vendors, maintains the vendor list, and serves as a liaison for billing inquiries and support requests.
Manages promotional items requests through a form system and coordinates delivery.
Manages the distribution of marketing materials.
Utilizes job tracking software and digital tools to monitor projects, generate reports, and assist administrators as needed.

2. Event Assistance
Offer on-site assistance during events, including attendee registration, resolving technical issues, and ensuring activities run smoothly.
Prepare and arrange event materials, such as invitations, promotional items, signage, and programs.
Assist the Executive Assistant with coordinating pre-event logistics, including venue bookings, catering, and technology needs.

3. Marketing Materials Distribution
Assists with marketing material dissemination to clients, events, campus literature racks, and other key locations.
Manages the archiving of externally printed materials.
Assists with managing the inventory of promotional items including maintaining the inventory, updating the spreadsheet and responding to and answering item requests.

Other Duties:

Other related duties as assigned.

Physical Demands:

Sedentary (up to 10 lbs occasionally, sitting most of the time)

Visual Acuity:

Close visual acuity (e.g. computer, assembly)

Work Environment:

Moderate noise

Environmental Conditions:

Typical office or administrative

Current SSECCA Union Member Information:

The initial posting date for this position is 07/23/2026. Elgin Community College Support Staff Association (SSECCA) members that apply by 08/03/2026 and meet the posted minimum qualifications will receive full consideration.

Equal Employment Opportunity Statement:

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College’s EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

HR Department

Building B, Room B210

[email protected]

847-214-7745

Apply Now

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We're Hiring!

Administrative Assistant II

About ECC:

Work Schedule:

Rate of Pay:

FLSA Status:

Grant Funded:

Job Summary:

Required Knowledge, Skills & Abilities:

Desired Knowledge, Skills & Abilities:

Essential Duties:

Other Duties:

Physical Demands:

Visual Acuity:

Work Environment:

Environmental Conditions:

Current SSECCA Union Member Information:

Equal Employment Opportunity Statement:

HR Department