Top 8 Executive secretary Jobs in Elgin, Il

Executive School Administrative Assistant
Our Lady of Perpetual Help School —Glenview, IL
- $50,000 - $60,000 a year
- Email
- School experience
- Google Workspace
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Executive Secretary for Human Resources
West Chicago Elementary School District 33 —West Chicago, IL
- $23.61 - $24.74 an hour
- Customer service
- Office
- Elementary school
- Health insurance
- Dental insurance
23h
Staff Assistant (ADMINISTRATIVE ASSISTANT I)
State of Illinois —Westchester, IL
- $5,834 - $8,307 a month
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Paid holidays
8d
Administrative Assistant Part Time
Palatine Park District —Palatine, IL
- $19 - $21 an hour
- Part-time
- Mid-level
- Office
- High school diploma or GED
Quick Apply
Client & Executive Assistant
GLV Wealth —Westchester, IL
- $22 - $32 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Professional development assistance
Quick Apply
9d
Client & Executive Assistant
Harbor Wealth —Westchester, IL
- $22 - $32 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Professional development assistance
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9d
Executive School Administrative Assistant - Our Lady of Perpetual Help School - Vic. I
Our Lady of Perpetual Help School —Glenview, IL
- School experience
- Google Workspace
- Microsoft Excel
Quick Apply
Administrative Coordinator
Hinsdale United Methodist Church —Hinsdale, IL
- $21 - $29 an hour
- Part-time
- Background check
- Mid-level
- Office
Quick Apply

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Executive School Administrative Assistant

Our Lady of Perpetual Help School -
Glenview, IL

Quick Apply

Job Details

Full-time
$50,000 - $60,000 a year

Benefits

Health insurance
401(k)
Paid time off
Life insurance

Qualifications

Google Workspace
Filing
Executive administrative support
Bachelor's degree
Organizational skills

Full Job Description

Our Lady of Perpetual Help School: Executive Administrative Assistant

The Executive School Secretary plays a key role in maintaining a professional, organized, and welcoming school office environment that reflects the mission and values of Our Lady of Perpetual Help School. This position serves as the first point of contact for students, families, faculty, staff, and visitors while providing high-level administrative support to the Principal, Assistant Principals, and leadership team.

Serves as the Principal's executive administrative partner by anticipating needs, managing priorities, coordinating schedules and projects, and exercising independent judgment in support of school leadership.

The Executive School Administrative Assistant is responsible for coordinating daily office operations, maintaining confidential records, supporting school procedures, overseeing administrative processes, and ensuring the efficient and professional functioning of the school office. This position requires excellent communication skills, strong organizational abilities, sound judgment, and a commitment to providing exceptional service to the OLPH community.

Essential Duties and Responsibilities

Office Services

Warmly greets and assists all visitors, families, students, and staff in a professional and welcoming manner.
Serves as the first point of contact for the school office, creating a positive experience for all members of the OLPH community.
Interacts with parents, students, faculty, and staff with tact, discretion, courtesy, and professionalism.
Monitors visitor access and issues visitor passes according to school safety procedures.
Answers incoming phone calls and routes calls appropriately.
Responds promptly and professionally to inquiries from students, parents, staff, and community members.
Maintains accurate, organized, and efficient electronic and manual filing systems.
Manages incoming and outgoing correspondence, emails, and faxes.
Maintains confidentiality of student, family, and personnel information.
Manages and maintains student information databases and records.
Orders materials and supplies for administrative use.
Creates and prepares booklets, materials, and resources for Sacraments, Liturgies, Prayer Services, and other school events.

Administrative Support and Office Operations

Provides administrative support to the Principal, Assistant Principals, and leadership team.
Prepares reports, correspondence, documents, and materials for school administrators.
Supports the Principal and administrative team in daily operations and responsibilities.
Coordinates weekly office projects, priorities, and tasks while providing direction and support to office staff.
Develops, updates, and implements office procedures and systems to improve efficiency and effectiveness.
Coordinates substitute coverage for staff absences and planned leave.
Maintains and updates staff attendance records.
Trains office staff on equipment, procedures, and office protocols.
Supervises, supports, and collaborates with office staff to ensure effective daily operations.
Assists with office staff meetings and administrative planning.
Performs other duties and responsibilities as assigned by the School Principal.

Admissions and Enrollment Responsibilities

Serves as a welcoming representative of Our Lady of Perpetual Help School for prospective families.
Responds promptly and professionally to admissions inquiries.
Supports prospective families throughout the admissions process.
Manages student records, applications, and enrollment information within the admissions database.
Supports accepted families through registration and enrollment procedures.
Communicates key onboarding information to new families, including uniforms, technology requirements, orientation, and other important school procedures.
Assists with enrollment initiatives and activities that support the continued growth of the OLPH community.

Qualifications

· Excellent communication, interpersonal, and listening skills

· Strong organizational skills with the ability to manage multiple responsibilities and priorities.

· Experience with database management and maintaining accurate records.

· Proficiency with Microsoft Word, Excel, and Google Workspace.

· Ability to maintain confidentiality and exercise sound judgment when handling sensitive information

· Bachelor’s degree or equivalent professional experience preferred.

· Demonstrated experience providing administrative support in a school environment

· Warm, welcoming, and professional demeanor with students, families, and visitors.

· Ability to work collaboratively with administrators, faculty, staff, students, and families.

· Demonstrates professionalism, discretion, and commitment to supporting the mission and values of Our Lady of Perpetual Help School.

Please email your resume directly to Dr. Amy Mills, Principal, at [email protected]

Pay: $50,000.00 - $60,000.00 per year

Benefits:

401(k)
Health insurance
Life insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

executive secretary jobs in elgin, il

Executive School Administrative Assistant

Executive Secretary for Human Resources

Staff Assistant (ADMINISTRATIVE ASSISTANT I)

Administrative Assistant Part Time

Client & Executive Assistant

Client & Executive Assistant

Executive School Administrative Assistant - Our Lady of Perpetual Help School - Vic. I

Administrative Coordinator

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