Top 27 Payroll coordinator Jobs in Elgin Il

Coordinator of Payroll
McHenry County College —Crystal Lake, IL
- $69,817.38 - $98,550.82 a year
- Full-time
- Remote
- 5 years
- ERP systems
- Math
- Retirement plan
Human Resources Coordinator/ Generalist
GoPath Laboratories, LLC —Buffalo Grove, IL
- $50,000 - $60,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
11d
Accounts Payable/Payroll Coordinator
Saint Viator High School —Arlington Heights, IL
- $65,000 - $80,000 a year
- Weekends as needed
- School experience
- Ability to walk for extended periods
- Mid-level
Quick Apply
4h
Payroll Coordinator
Terrazzo & Marble Supply Co of Illi —Wheeling, IL
- $60,000 a year
- Full-time
- Word processing
- Mid-level
- Office
- Health savings account
- Paid holidays
Quick Apply
Senior Payroll Coordinator
Aldridge Electric —Libertyville, IL
- $80,000 - $95,000 a year
- Google Workspace
- Office
- Finance
- Disability insurance
- Health insurance
Human Resources Coordinator
FreshEdge —Bartlett, IL
- $24 - $25 an hour
- Monday to Friday
- Spanish
- Microsoft Excel
- ERP systems
- Paid holidays
- Disability insurance
HRIS and Payroll Reporting Coordinator
Indian Prairie School District 204 —Aurora, IL
- $72,467 - $97,843 a year
- HIPAA
- Office
- 3 years
11d
Human Resources Coordinator
Crystal Lake Park District —Crystal Lake, IL
- $25 an hour
- Part-time
- Customer service
- Mid-level
- Office
Quick Apply
6d
Benefits Coordinator
American Academy of Ped —Itasca, IL
- $33.62 - $34.35 an hour
- Mid-level
- Microsoft Office
- Bachelor's degree
- Health insurance
- 401(k)
Quick Apply
Human Resources Coordinator
Marriott Schaumburg —Schaumburg, IL
- $22 - $23 an hour
- Word processing
- Mid-level
- Microsoft Office
Quick Apply
Administrative Coordinator
Jarvis Recruitment —Schaumburg, IL
- $40,000 - $60,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
Part-Time Human Resource Coordinator
Controlled Force —Batavia, IL
- $24 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
- Paid time off
- Retirement plan
Senior HR Coordinator - Bilingual
Greif —Carol Stream, IL
- $26.63 - $45.34 an hour
- Full-time
- Spanish
- English
- Mid-level
- Disability insurance
- Health insurance
HR Coordinator
Controlled Force —Batavia, IL
- $24 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid time off
- Retirement plan
Accounting & Payroll Coordinator
WEST SIDE TRACTOR SALES —Lisle, IL
- $20 - $25 an hour
- Employment & labor law
- Mid-level
- Office
- Health insurance
Quick Apply
Payroll and Benefits Coordinator
DRC Heat Transfer —Melrose Park, IL
- $52,000 - $62,000 a year
- Full-time
- Background check
- Spanish
- English
- Health insurance
- Dental insurance
Quick Apply
7d
Office & HR Coordinator
ALVEST EQUIPMENT SERVICES USA —Des Plaines, IL
- $24 - $28 an hour
- Full-time
- Microsoft Excel
- English
- Mid-level
Benefits Coordinator
Amplify HR —Northbrook, IL
- $48,000 - $55,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Computer literacy
- Office
Quick Apply
Human Resources Coordinator
Apex Landscaping Inc —Lake Zurich, IL
- $25 - $28 an hour
- Full-time
- Spanish
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Talent Acquisition & HR Coordinator
WAV, LLC —Aurora, IL
- Full-time
- Mid-level
- Organizational skills
- Communication skills
Quick Apply

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Coordinator of Payroll

McHenry County College -
Crystal Lake, IL

Apply Now

Job Details

Full-time
$69,817.38 - $98,550.82 a year

Benefits

Retirement plan

Qualifications

Accounting systems
ERP systems
Associate's degree

Full Job Description

Workweek

40 Hours | Flexible schedule to meet department needs.

Position Summary

The Coordinator of Payroll will administer and oversee the accurate and timely processing of bi-weekly payroll for all College employees. S/he will ensure full compliance with federal and state payroll tax regulations, retirement system requirements, and other statutory obligations. They will lead payroll-related reporting, reconciliations, and financial controls, including preparation and filing of required tax documents, and oversight of payroll-related general ledger accounts, to support institutional accuracy, compliance, and fiscal integrity.

Essential Job Functions and Responsibilities

Payroll Administration and Processing
- Administer and process bi-weekly payroll, ensuring accurate and timely payment of wages, tax withholdings, direct deposits, and payroll-related liabilities
- Process payroll adjustments as necessary; including, but not limited to: retroactive pay, gross-up calculations, manual checks, voids, reissues, and direct deposit reversals
- Establish and maintain payroll deduction and earnings codes, including garnishments, retirement plans, deferred compensation, union dues, and benefit-related deductions
- Maintain payroll calendars, pay periods, and deadlines within the ERP system
Compliance and Regulatory Reporting
- Prepare, reconcile, and file all required federal and state payroll tax returns, unemployment reports, workers’ compensation reporting, and year-end filings, including W-2s
- Ensure compliance with federal and state payroll regulations, IRS limits, and retirement system requirements
- Administer and monitor compliance for wage garnishments, retirement contributions, flexible spending accounts, and other statutory or voluntary deductions
- Register and maintain required tax and unemployment accounts in states where employees reside or work remotely
- Maintain payroll record retention and coordinate document archival and destruction in accordance with regulatory requirements
Retirement and Benefits Administration
- Administer SURS participation and reporting, including bi-weekly reconciliations, fiscal year-end reporting, and responses to system inquiries or warning notices
- Coordinate with Human Resources to ensure accurate retirement reporting and compliance with applicable regulations
- Monitor annual limits for deferred compensation and other benefit programs to ensure compliance
Reconciliation, Reporting and Financial Oversight
- Prepare payroll-related journal entries, and assist with monthly general ledger reconciliations
- Support quarterly and fiscal year-end close processes related to payroll
- Prepare audit schedules and reports, including accrued salary and leave liabilities
- Provide payroll reporting and data analysis to Human Resources, Financial Aid, and other departments as needed
Systems, Training and Process Improvement
- Maintain payroll-related employee data within the ERP system, ensuring accuracy and integrity
- Test payroll system updates and coordinate with IT and Human Resources to implement changes
- Troubleshoot payroll and time-entry issues and provide training to employees and supervisors
- Develop and maintain payroll procedures and documentation
- Conduct regular reviews of payroll processes and recommend improvements to enhance efficiency and internal controls
- Work with IT and external vendors to oversee payroll systems, ensuring accuracy, compliance, and timely resolution of issues and updates
Collaboration and Communication
- Respond to employee inquiries regarding payroll, taxes, deductions, and compensation
- Provide payroll support to Human Resources, including wage verification and workers’ compensation coordination
- Communicate payroll deadlines, schedule changes, and year-end information to employees
- Collaborate with Business Office colleagues, internal departments, external agencies, and vendors to fulfill payroll responsibilities
- Perform additional duties as assigned by the immediate supervisor.

Required Qualifications

Associate’s degree in Accounting or related field from a regionally accredited institution
Five years of direct experience processing payroll
Strong knowledge of basic accounting principles, payroll procedures, and data processing

Desired Qualifications:
Experience with Ellucian Colleague

Skills and Specifications:

Proficient in Microsoft Office Suite
Demonstrated technical acumen and mathematical aptitude
Ability to grow with the technological and philosophical directions implemented by the College
Strong attention to detail
Strong communication skills and the ability to build relationships with employees at all levels of the college
Organized and able to work independently, while maintaining a strong team orientation
Critical thinking skills and ability to solve exceptions or challenges as they arise
Commitment and respect for diversity, equity and inclusion
Commitment to the College mission, vision, values, and goals

Equal Employment Opportunity

McHenry County College declares and reaffirms a policy of equal opportunity and non-discrimination. The College will make all decisions regarding admission, employment, participation in educational programs, or activities, without discrimination on grounds of race, color, creed or religion, sex, national origin, ancestry, age, order of protection status, marital status, physical or mental disabilities, military status, sexual orientation, gender-related identity, pregnancy, unfavorable discharge from military service, or other factors prohibited by law. Decisions regarding employment include hiring, promotion, termination, wages or salaries, benefits, and other terms and conditions of employment. MCC is committed to fostering an inclusive and accessible college community.

To request reasonable accommodation to participate in any aspect of the hiring process, contact Human Resources at [email protected].

Apply Now

Refine Your Search

payroll coordinator jobs in elgin il

Coordinator of Payroll

Human Resources Coordinator/ Generalist

Accounts Payable/Payroll Coordinator

Payroll Coordinator

Senior Payroll Coordinator

Human Resources Coordinator

HRIS and Payroll Reporting Coordinator

Human Resources Coordinator

Benefits Coordinator

Human Resources Coordinator

Administrative Coordinator

Part-Time Human Resource Coordinator

Senior HR Coordinator - Bilingual

HR Coordinator

Accounting & Payroll Coordinator

Payroll and Benefits Coordinator

Office & HR Coordinator

Benefits Coordinator

Human Resources Coordinator

Talent Acquisition & HR Coordinator

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