Top 13079 School program staff Jobs in Elizabeth, Nj

Administrative Assistant
Rutgers University —Newark, NJ
- $29.67 an hour
- Full-time
- Microsoft Access
- Office
- University
- Paid holidays
- Dental insurance
Pantry Assistant
Union County College —Cranford, NJ
- $18 an hour
- Extended hours
- Residential
- High school diploma or GED
- University
- Paid holidays
- Health insurance
Project Assistant
Rutgers University —Newark, NJ
- $33 - $37 an hour
- Part-time
- Computer literacy
- Mid-level
- University
- Paid holidays
- Dental insurance
Security Officer
RWJ Rahway —Rahway, NJ
- $24.64 an hour
- Day shift
- Hospital
- Customer service
- Military
- 403(b)
Program Assistant
Rutgers University —Newark, NJ
- $58,953 a year
- Full-time
- Microsoft Access
- Office
- Windows
- Paid holidays
- Dental insurance
Family Worker
KinderCare Education —Kenilworth, NJ
- $15 - $35 an hour
- English
- Preschool
- Entry level
- Health insurance
- Dental insurance
Direct Support Professional-GH2
Archway Programs —Union, NJ
- $21.00 - $22.25 an hour
- Part-time
- Clean driving record
- Sanitation
- High school diploma or GED
14d
Program Specialist, Youth Services
Trinitas Regional Medical Center —Elizabeth, NJ
- $21.96 - $27.28 an hour
- Part-time
- School experience
- Hospital
- Adults
12d
Management Assistant
Rutgers University —Newark, NJ
- $56,516 a year
- Full-time
- Microsoft Excel
- Inventory management
- Writing skills
- Paid holidays
- Dental insurance
After Care Counselor
Westfield Area YMCA —Cranford, NJ
- $16.00 - $19.50 an hour
- Monday to Friday
- Classroom
- 16+ years old
- Elementary school
- Disability insurance
- 403(b)
Support Services Coordinator
Rutgers University —Newark, NJ
- $59,893.48 a year
- Full-time
- Microsoft Excel
- Research
- Mid-level
- Paid holidays
- Dental insurance
Research Assistant (Multiple Vacancies)
Rutgers University —Newark, NJ
- $18 - $35 an hour
- Part-time
- Computer literacy
- Administrative experience
- University
- Paid holidays
- Dental insurance
Administrative Assistant
HDR —Newark, NJ
- $22.37 - $31.97 an hour
- Part-time
- Microsoft Outlook
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
12d
Project Coordinator
New Jersey Institute of Technology —Newark, NJ
- $36.15 an hour
- Part-time
- Residential
- University
- US work authorization
Afterschool Coordinator
Amazing Athletes —Jersey City, NJ
- $40 an hour
- Part-time
- School experience
- Classroom
- Bachelor's degree
Quick Apply
Secretary II - Multiple Vacancies
Rutgers University —Piscataway, NJ
- $28.47 an hour
- Full-time
- Word processing
- Mid-level
- Administrative experience
- Paid holidays
- Dental insurance
Social Service Assistant
The Gateway Family YMCA, Elizabeth Branch —Elizabeth, NJ
- $16 - $19 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Mid-level
Quick Apply
26-27 Paraprofessional
KIPP New Jersey —Newark, NJ
- $38,080 - $66,580 a year
- Full-time
- Classroom
- Experience working with individuals with disabilities
- Public school
- 403(b) matching
- Commuter assistance
Quick Apply
Aftercare Counselor
Westfield Area YMCA —Garwood, NJ
- $16.00 - $18.50 an hour
- Part-time
- Classroom
- 16+ years old
- Entry level
- Disability insurance
- 403(b)
Part-Time Library Assistant (Bonetti Children's Room)
Jersey City Free Public Library —Jersey City, NJ
- $21.98 an hour
- Part-time
- Microsoft Excel
- English
- High school diploma or GED
- Paid sick time
13d

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Administrative Assistant

Rutgers University -
Newark, NJ

Apply Now

Job Details

Full-time
$29.67 an hour

Benefits

Paid holidays
Dental insurance
Employee discount
Life insurance

Qualifications

Visa requirements compliance
Microsoft Access
Spreadsheets
Productivity software
Immigration support

Full Job Description

Position Details

Position Information

Recruitment/Posting Title

Administrative Assistant

Job Category

Staff & Executive - Healthcare

Department

NJMS - CCI - Cell Signaling Ce

Overview

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking an Administrative Assistant in the Center for Cell Signaling within the New Jersey Medical School (NJMS).

The primary purpose of the Administrative Assistant position is to provide administrative services and support to the Center for Cell Signaling. Provide support with the Center’s programs including the seminar series and graduate courses. Prepares and processes requisitions relating to the Center and faculty, and process VISA applications for international hires. Assist supervisor with faculty recruitment. Serves as a liaison with various offices within and outside the University.

Among the key duties of this position are the following:

Using Marketplace, processes requisitions and obtain purchase order numbers. This includes duplicating and distributing copies for appropriate faculty and staff. Contacts vendors and/or Accounts Payable, if necessary, regarding orders and/or billing. Order supplies for the Center and/or administration.
Coordinates the seminar schedules of the Center, which entails confirmation correspondences to speakers and hosts, prepares follow-up correspondence, arranges for internal and external advertising, secures honoraria and requisitions, and arranges refreshments and luncheons. Confirms seminar titles and arranges for travel and lodging, if necessary. Arranges for rooms and audiovisual equipment as needed. Types and distributes schedules and announcements on a timely basis.
Coordinates the WIP (Work in Progress), which entails developing the Fall and Winter schedule of the speakers. Contacting PIs to have their students and postdoctoral fellow’s sign-up to give a talk. Typing the announcements and distributing it within the Cancer Center building. Keep the schedule up to date.
Prepares and processes the J-1 and H1-B VISA applications, including coordinating new and extension requests with Office of Global Services.
Collect Tissue Culture Invoices for signatures and appropriate account numbers. Process invoices by recording appropriate information on spreadsheet for Research Office and Finance Office to route the expense.

FLSA

Nonexempt

Grade

192

Salary Details

Minimum Salary

29.670

Mid Range Salary

30.170

Maximum Salary

31.080

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Employee and dependent educational benefits (when applicable)
Life insurance coverage
Employee discount programs

Position Status

Full Time

Working Hours

Standard Hours

35.00

Daily Work Shift

Day

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description

Teamsters 97

Payroll Designation

PeopleSoft

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

PERS

Qualifications

Minimum Education and Experience

Associate degree plus two (2) years of administrative/secretarial experience required.
Equivalent experience, education and/or training may be substituted for the degree requirement.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Proficiency in Microsoft Access, Microsoft Excel, Microsoft Word, PowerPoint is required.
Excellent interpersonal, oral and written communication skills are required.
Experience with preparing J-1 and H-1 Visa applications.
Demonstrated ability to handle multiple projects simultaneously is required.

Preferred Qualifications

Knowledge of order processing preferred.

Equipment Utilized

Physical Demands and Work Environment

PHYSICAL DEMANDS:

Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs.

WORK ENVIRONMENT;

Office environment. Moderate noise.

Special Conditions

Posting Details

Posting Number

26ST1377

Posting Open Date

Special Instructions to Applicants

Regional Campus

Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus

Newark (RBHS)

City

Newark

State

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

Do you have an Associates Degree plus two (2) years of administrative/secretarial experience or equivalent experience, education and/or training that may be substituted for the degree requirement?

Do you have proficiency in Microsoft Access, Microsoft Excel, Microsoft Word, PowerPoint as required for role?

Do you have experience with preparing J-1 and H-1 Visa applications?

Do you have demonstrated ability to handle multiple projects simultaneously?

Applicant Documents

Required Documents

Resume/CV

Optional Documents

Cover Letter/Letter of Application

Certifications/Licenses

Apply Now

Refine Your Search

school program staff jobs in elizabeth, nj

Administrative Assistant

Pantry Assistant

Project Assistant

Security Officer

Program Assistant

Family Worker

Direct Support Professional-GH2

Program Specialist, Youth Services

Management Assistant

After Care Counselor

Support Services Coordinator

Research Assistant (Multiple Vacancies)

Administrative Assistant

Project Coordinator

Afterschool Coordinator

Secretary II - Multiple Vacancies

Social Service Assistant

26-27 Paraprofessional

Aftercare Counselor

Part-Time Library Assistant (Bonetti Children's Room)

I want to receive the latest job alert for school program staff in elizabeth, nj

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