Top 6 Business administrator Jobs in Elk Rapids, Mi

Executive Administrative Assistant
Fustini's Oils & Vinegars —Traverse City, MI
- $21 - $25 an hour
- Full-time
- Google Workspace
- Clean driving record
- Microsoft Excel
- Health insurance
- Paid time off
Quick Apply
12d
Executive Assistant
TBA Credit Union —Traverse City, MI
- $24 - $33 an hour
- Full-time
- Microsoft Excel
- Basic math
- Mid-level
Quick Apply
Commercial Administrative Assistant
Nicolet National Bank —Traverse City, MI
- Mid-level
- Office
- Finance
- Paid holidays
- Health insurance
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Administrative Fellow
Munson Healthcare —Traverse City, MI
- Full-time
- Bachelor's degree
- Business Administration
- Business
- Paid holidays
- Tuition reimbursement
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Church Administrator
Grace Episcopal Church —Traverse City, MI
- $45,000 - $60,000 a year
- Full-time
- Background check
- Google Workspace
- 5 years
- Paid holidays
- Health insurance
Quick Apply

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Executive Administrative Assistant

Fustini's Oils & Vinegars
Traverse City, MI

Quick Apply

Job Details

Full-time
$21 - $25 an hour
12 days ago

Benefits

Health insurance
Paid time off
Employee discount
Flexible schedule

Qualifications

Teamwork
Microsoft Excel
HMIS
Executive administrative support
Shopify
QuickBooks Online
Associate's degree
Time management

Full Job Description

Fustini's is seeking an Administrative Assistant!

Location: Traverse City

Job Type: Full-time (On-site)

Department: Headquarters

Reports To: Business Operations and HR Manager

Job Purpose

The Administrative Assistant keeps Fustini’s headquarters running, everyone communicating, and keeps the books accurate. The role carries two distinct accountabilities: day-to-day bookkeeping assistance across four retail stores, online, reseller and corporate gifting; and administrative support to the leadership team. It requires a high standard of accuracy, absolute confidentiality with payroll, wage, banking and personnel information, strong time management, and clear communication. A strong ability to take charge and meet tight deadlines will ensure success in this multi-faceted role.

Job Duties and ResponsibilitiesAdministrative Support

Manage calendars, scheduling and time prioritization for President, Business Operations & HR Manager, Marketing Director, and Owner
Handle and route communications, including emails, calls, and internal/external correspondence
Coordinate travel arrangements, itineraries, and accommodations as it aligns with company-wide events, off-sites, retreats, and workshops
Arrange meetings, including room bookings, materials preparation, meals and other logistics
Prepare and edit reports, presentations, meeting documentation, and other executive materials as identified by leadership
Conduct research and compile information for decision-making or strategic planning as requested
Assist with special projects and track progress on executive action items
Support general office management to maintain smooth daily operations
Fulfill weekly administrative tasks including mail retrieval, banking deposits, supplies ordering, and office upkeep and organization
Maintain personnel filing and employee request tracking through the HRM system
Support leadership in gathering, sorting and verifying information from various sources, and transforming those metrics into clear, structured formats on identified dashboards, including the weekly EOS L10 scorecard
Assist in tracking business operational budgets, such as Employee Perks

Customer Service and Account Support

Serve as a first point of contact for inbound customer calls, voicemails and email inquiries; own each one through to resolution rather than passing it along
Support orders end to end: entry, status, changes, shipping and tracking, returns, replacements and damage claims
Support Corporate Gifting clients: quotes, order entry, personalization and proof approval, multi-address ship-to lists, delivery deadlines and payment terms
Support Reseller accounts: order entry, current price lists, product availability and backorders, freight coordination with fulfillment, new account setup, W-9s and sales tax exemption certificates
Resolve billing questions on the accounts this role invoices — short ships, credits, disputed charges — and carry the correction through to a clean invoice
Absorb the Q4 corporate gifting peak, when order volume and delivery deadlines concentrate
Escalate on a defined path to the correct owner: Business Gifting Coordinator for gifting program decisions, Reseller Program Owner for reseller pricing and terms, Marketing for anything reputational or public-facing and any additional utilizing the internal Accountability Chart
Surface recurring issues and root causes to leadership rather than resolving the same problem repeatedly

Bookkeeping

Work directly with the lead bookkeeping manager from external accounting firm to ensure financial accuracy and seamless process execution of the following tasks
Enter and code accounts payable; manage vendor bills, W-9s and payment runs for approval
Prepare and issue accounts receivable invoices for the Reseller and Corporate Gifting channels, and follow up on aging balances
Reconcile daily sales and deposits across all retail locations and the online store
Perform monthly bank, credit card and merchant-processor reconciliations
Support month-end close: accruals, prepaid schedules and journal entries prepared for review
Prepare and file sales and use tax returns for each jurisdiction on schedule
Maintain the chart of accounts and vendor records in QuickBooks Online
Assemble year-end 1099 filings and provide the CPA with requested schedules and support
Reconcile timekeeping in WhenIWork for payroll
Scope boundary: this role prepares, enters and reconciles. It does not issue financial statements, set accounting policy, or own the CPA relationship

Core Competencies

Accuracy and Attention to Detail — Produces work that reconciles the first time and catches discrepancies before they compound.
Confidentiality and Discretion — Handles payroll, wage, banking and personnel information with absolute discretion.
Deadline Ownership — Owns a recurring calendar of obligations (month-end close, tax filings, payroll cutoffs) and meets them without being prompted.
Systems Proficiency — Learns and works confidently across QuickBooks Online, the retail POS, and HR and scheduling systems.
Service Orientation — Treats store managers and vendors as internal customers; responsive, with consistent follow-through.
Ownership to Completion — Takes an inquiry from first contact to resolution, keeps the customer informed, and closes the loop without needing to be chased.
Cross-functional Collaboration — Works effectively across departments to align priorities and resolve competing demands.
Communication — Clear, confident, and professional in both written and verbal communication with all levels of the organization.
Adaptability — Comfortable navigating ambiguity in a growing, entrepreneurial environment.

Qualifications

2+ years of bookkeeping or full-charge bookkeeping experience, ideally in a retail, restaurant or multi-location business preferred
Customer service, inside sales or account support experience by phone and email, ideally B2B
Comfort with order management in Shopify and with wholesale or B2B ordering workflows
Proficiency with QuickBooks Online, Google Workspace and Microsoft Office (particularly Excel); working familiarity with iSolved (the HRIS of record), WhenIWork, Shopify, Wrike, the retail POS, and UPS or a comparable shipping platform
Comfort with budget tracking and variance reporting; able to explain what a number is and where it came from
Familiarity with EOS or similar business operating frameworks is preferred
Valid Michigan driver’s license and a clean driving record (the role makes bank deposit runs)
Successful completion of a background and credit check, required for banking access and QuickBooks Online permissions
Associate’s degree in accounting, business or a related field, or equivalent bookkeeping experience; Bachelor’s preferred

Working Conditions

Primarily an office-based role
Physical Requirements: primarily desk-based work. Occasional lifting of 20-50 lbs (supplies, mail, deliveries). Sitting for long periods. Regular local driving for banking and postal runs
Availability: Occasional holidays and early evenings

Expectations

Participate in weekly EOS L10 meetings; gather and post scorecard measures ahead of each meeting
Maintain segregation of duties: this role prepares and enters transactions; Business Operations and HR Manager reviews and approves payments and journal entries before they post
Champion Fustini’s culture and standards in every internal, store and vendor interaction
Raise discrepancies immediately rather than working around them

Directions to Apply

Hiring timeline: Position Open Until Filled

Contact for applications: [email protected]

Required application materials: Please send a Resume, Cover Letter, and Three Professional References to the email listed above

Job Type: Full-time

Pay: $21.00 - $25.00 per hour

Benefits:

Employee discount
Flexible schedule
Health insurance
Paid time off

Education:

Associate (Required)

Experience:

Bookkeeping: 2 years (Required)

Ability to Relocate:

Traverse City, MI 49684: Relocate before starting work (Required)

Work Location: In person

Quick Apply

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business administrator jobs in elk rapids, mi

Executive Administrative Assistant

Executive Assistant

Commercial Administrative Assistant

Administrative Fellow

Church Administrator

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