Top 577 Administrative assistant Jobs in Ellicott City Md

Executive Assistant – Public Accounting (Tax Office)
Ally Tax Group Inc —Annapolis, MD
- $65,000 - $75,000 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- 401(k)
Quick Apply
Executive Assistant to C-Suite at Finance Firm
Hawthorne Lane —Bethesda, MD
- $100,000 - $130,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
11d
Office Assistant - Columbia MD
Ultimate Staffing Services —Columbia, MD
- $20 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
13d
Receptionist
Lydon Fetterolf Corydon —Rockville, MD
- $55,000 - $70,000 a year
- Full-time
- Microsoft Word
- Office
- Front desk
- Disability insurance
- Health insurance
Quick Apply
5d
Marketing Administrative Assistant
Pessin Katz Law, P.A. —Towson, MD
- $40,000 - $50,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Background check
- Research
- Health savings account
- Health insurance
Quick Apply
9d
Administrative Assistant
Mercy Medical Center —Glen Burnie, MD
- $21.98 - $36.27 an hour
- Full-time
- Hospital
- Clinic
- Epic
- 403(b) matching
- Paid holidays
Administrative Assistant - NIH
Global Solutions Network Inc —Bethesda, MD
- $38.79 an hour
- Full-time
- Computer literacy
- Research
- Mid-level
- Travel reimbursement
- AD&D insurance
Quick Apply
Statewide Secretary
Centurion Health —Columbia, MD
- $20.86 - $29.00 an hour
- Full-time
- Computer literacy
- Pass drug screening
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Administrative Assistant
Johns Hopkins Applied Physics Laboratory (APL) —Laurel, MD
- $24.25 - $44.30 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
12d
Administrative Assistant
Ultimate Staffing Services —Annapolis, MD
- $22 - $24 an hour
- Contract
- Office
- Organizational skills
- Fair chance
Quick Apply
Executive Operations Specialist
PERI —Elkridge, MD
- $70,000 - $85,000 a year
- Online Application
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Executive Assistant
MedStar Health —Columbia, MD
- $65,062 - $117,291 a year
- Full-time
- Hospital
- Mid-level
- Experience equivalent to degree accepted
3d
Executive Assistant (In-Office)
CareFirst BlueCross BlueShield —Baltimore, MD
- $80,424 - $147,444 a year
- Full-time
- 7 years
- Office
- High school diploma or GED
- 401(k)
Quick Apply
Administrative Assistant, Part-time
Cambium —Columbia, MD
- $20 - $24 an hour
- Part-time
- Google Workspace
- Office
- Fair chance
Quick Apply
12d
Executive Assistant
Walden University —Columbia, MD
- $20.51 - $37.18 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
5d
Administrative Assistant
University of Maryland Medical System —Linthicum Heights, MD
- Full-time
- Hospital
- Research
- Mid-level
Care Coordinator/Administrative Assistant
AME Home Care —Catonsville, MD
- $22 - $25 an hour
- Full-time
- Pass drug screening
- High school diploma or GED
- Criminal background check
Quick Apply
Administrative Services Coordinator II - Behavioral Psychology
Kennedy Krieger Institute —Columbia, MD
- $45,059.66 - $75,603.63 a year
- Full-time
- Research
- Mid-level
- Office
OFFICE SERVICES CLERK
State of Maryland - MDH Med Care Prgms - Office of Medicaid Finance —Baltimore, MD
- $40,975 - $53,013 a year
- Online Application
- High school
- Word processing
- Office
12d
Data Records Assistant
C&A Sportswear —Rosedale, MD
- Remote
- Google Workspace
- Computer literacy
- Administrative experience
- Paid training
- Flexible schedule
Quick Apply
3d

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Executive Assistant – Public Accounting (Tax Office)

Ally Tax Group Inc
Annapolis, MD

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year

Benefits

Health insurance
401(k)
Tuition reimbursement
Paid time off
401(k) matching
Professional development assistance
Retirement plan

Qualifications

Resource allocation
Microsoft Word
Customer communication
Correspondence management
Microsoft Excel
Microsoft Outlook
Public accounting
Filing
Project coordination
Executive administrative support
Microsoft Office
Administrative experience
Bachelor's degree
Task prioritization
Calendar management
Accounting
Appointment scheduling
Phone call management
Associate's degree
Tax experience
Personal assistant experience
File organization
Time management

Full Job Description

Job Summary:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant for this exciting and unique position in our fast-paced tax office. The ideal candidate will play a pivotal role in ensuring smooth day-to-day operations, client support, and internal coordination during critical periods such as tax season. This role requires discretion, professional communication, multitasking, and a strong understanding of accounting firm operations.

Key Responsibilities:

Administrative Support:

Manage complex calendars, including scheduling client meetings, internal reviews, and filing deadlines.
Draft, format, and proofread engagement letters, reports, and client correspondence.
Monitor and track key tax deadlines and ensure timely filing of client returns.
Handle confidential information with utmost discretion.

Client Coordination:

Act as the first point of contact for client inquiries and coordinate communications between clients and tax professionals.
Prepare and send client organizers, engagement letters, and intake documentation.
Collect and organize client tax documents through secure portals or in-office intake.

Project Management & Workflow:

Track the status of tax returns, extensions, and deliverables using project management software.
Assist with e-filing of tax returns and maintaining accurate records of acknowledgments.
Coordinate logistics for meetings, webinars, and internal training sessions.

Office Operations:

Support onboarding of seasonal staff during busy periods.
Order office supplies, maintain equipment, and assist with light bookkeeping or timesheet reconciliation if needed.
Liaise with IT and administrative vendors when needed.

Qualifications:

Education & Experience:

Associate's or Bachelor’s degree preferred.
Minimum 3 years of experience in an executive assistant or administrative support role, ideally within a CPA firm or financial services firm.
Familiarity with public accounting workflows and tax deadlines strongly preferred.

Technical Skills:

Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
Experience with accounting/tax software (e.g., Ultratax, Lacerte, ProSystem fx, or similar).
Comfortable using document management systems and secure client portals.

Soft Skills:

Exceptional time management and multitasking skills.
Ability to work independently and under pressure, especially during tax season.
Strong verbal and written communication skills.
High attention to detail and accuracy.
Professional demeanor with a client-service mindset.

Preferred Traits:

Familiarity with IRS deadlines, forms, and client requirements.
Positive attitude and ability to remain calm under pressure.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

401(k)
401(k) matching
Health insurance
Paid time off
Professional development assistance
Retirement plan
Tuition reimbursement

Schedule:

Monday to Friday

Ability to Commute:

Annapolis, MD 21401 (Required)

Ability to Relocate:

Annapolis, MD 21401: Relocate before starting work (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in ellicott city md

Executive Assistant – Public Accounting (Tax Office)

Executive Assistant to C-Suite at Finance Firm

Office Assistant - Columbia MD

Receptionist

Marketing Administrative Assistant

Administrative Assistant

Administrative Assistant - NIH

Statewide Secretary

Administrative Assistant

Administrative Assistant

Executive Operations Specialist

Executive Assistant

Executive Assistant (In-Office)

Administrative Assistant, Part-time

Executive Assistant

Administrative Assistant

Care Coordinator/Administrative Assistant

Administrative Services Coordinator II - Behavioral Psychology

OFFICE SERVICES CLERK

Data Records Assistant

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