Top 555 Administrative assistant Jobs in Ellicott City Md

Executive Assistant – Public Accounting (Tax Office)
Ally Tax Group Inc —Annapolis, MD
- $65,000 - $75,000 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- 401(k)
Quick Apply
Systems Admin Specialist
General Dynamics Mission Systems, Inc —Annapolis Junction, MD
- $134,257 - $141,599 a year
- Full-time
- Computer science
- Computer Science
- 3 years
Front Desk Receptionist/Administrative Assistant
Four Leaf Wellness —Ellicott City, MD
- $18 - $22 an hour
- Part-time
- English
- In-person
- 1 year
- Employee discount
- Flexible schedule
Quick Apply
4d
Administrative Assistant, Part-time
Cambium —Columbia, MD
- $20 - $24 an hour
- Part-time
- Google Workspace
- Office
- Fair chance
Quick Apply
11d
Administrative Assistant
Inspired Options Inc —Columbia, MD
- $21 - $26 an hour
- Full-time
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant
Mercy Medical Center —Glen Burnie, MD
- $21.98 - $36.27 an hour
- Full-time
- Hospital
- Clinic
- Epic
- 403(b) matching
- Paid holidays
Executive Assistant
MedStar Health —Columbia, MD
- $65,062 - $117,291 a year
- Full-time
- Hospital
- Mid-level
- Experience equivalent to degree accepted
2d
Administrative Assistant I, Outpatient Clinic
Sheppard Pratt —Columbia, MD
- $18.50 an hour
- High school diploma or GED
- Clinic
- Computer skills
- 403(b) matching
- Mileage reimbursement
Quick Apply
Statewide Secretary
Centurion Health —Columbia, MD
- $20.86 - $29.00 an hour
- Full-time
- Computer literacy
- Pass drug screening
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Executive Administrative Assistant I
University of Maryland Baltimore County —Baltimore, MD
- $26.22 - $30.57 an hour
- Full-time
- Background check
- Google Workspace
- Microsoft Excel
- Travel reimbursement
- Disability insurance
Executive Assistant
W. R. Grace & Co. —Columbia, MD
- Microsoft Outlook
- Bachelor of Science
- Office
- Wellness program
- Paid holidays
Office Administration Coordinator
MedStar Health —Baltimore, MD
- $49,192 - $87,422 a year
- Full-time
- Hospital
- Mid-level
- Office
Executive Administrative Assistant
JPMorganChase —Baltimore, MD
- $33.34 - $50.48 an hour
- Full-time
- 5 years
- Office
- Senior level
- Health insurance
- Tuition reimbursement
4d
Administrative Assistant
Johns Hopkins Applied Physics Laboratory (APL) —Laurel, MD
- $24.25 - $44.30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
Executive Assistant III, Operations
Howard County Public School System —Howard County, MD
- $57,748 - $107,463 a year
- 8 hour shift
- School experience
- Oracle
- Word processing
- Paid time off
- Food provided
Office Administrative Assistant
Realty ONE Group Excellence —Owings Mills, MD
- $20 - $25 an hour
- Part-time
- Hybrid work
- Background check
- Google Workspace
- Mid-level
Quick Apply
11d
Office Administrative Assistant
Zoulis Properties —Baltimore, MD
- Office
- Organizational skills
- Communication skills
Administrative Support Assistant II, Human Resources - Part Time
Community College of Baltimore County —Catonsville, MD
- $19.07 an hour
- Part-time
- Microsoft Excel
- Mid-level
- 3 years
- 403(b)
9d
Receptionist
Gross Mendelsohn & Associates —Baltimore, MD
- $47,000 - $54,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Office
- Free parking
3d
Administrative Assistant
BRS —Baltimore, MD
- $26.08 an hour
- Full-time
- Office
- Warehouse
- Entry level
- Profit sharing
- Paid holidays

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Executive Assistant – Public Accounting (Tax Office)

Ally Tax Group Inc
Annapolis, MD

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year

Benefits

Health insurance
401(k)
Tuition reimbursement
Paid time off
401(k) matching
Professional development assistance
Retirement plan

Qualifications

Resource allocation
Microsoft Word
Customer communication
Correspondence management
Microsoft Excel
Microsoft Outlook
Public accounting
Filing
Project coordination
Executive administrative support
Microsoft Office
Administrative experience
Bachelor's degree
Task prioritization
Calendar management
Accounting
Appointment scheduling
Phone call management
Associate's degree
Tax experience
Personal assistant experience
File organization
Time management

Full Job Description

Job Summary:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant for this exciting and unique position in our fast-paced tax office. The ideal candidate will play a pivotal role in ensuring smooth day-to-day operations, client support, and internal coordination during critical periods such as tax season. This role requires discretion, professional communication, multitasking, and a strong understanding of accounting firm operations.

Key Responsibilities:

Administrative Support:

Manage complex calendars, including scheduling client meetings, internal reviews, and filing deadlines.
Draft, format, and proofread engagement letters, reports, and client correspondence.
Monitor and track key tax deadlines and ensure timely filing of client returns.
Handle confidential information with utmost discretion.

Client Coordination:

Act as the first point of contact for client inquiries and coordinate communications between clients and tax professionals.
Prepare and send client organizers, engagement letters, and intake documentation.
Collect and organize client tax documents through secure portals or in-office intake.

Project Management & Workflow:

Track the status of tax returns, extensions, and deliverables using project management software.
Assist with e-filing of tax returns and maintaining accurate records of acknowledgments.
Coordinate logistics for meetings, webinars, and internal training sessions.

Office Operations:

Support onboarding of seasonal staff during busy periods.
Order office supplies, maintain equipment, and assist with light bookkeeping or timesheet reconciliation if needed.
Liaise with IT and administrative vendors when needed.

Qualifications:

Education & Experience:

Associate's or Bachelor’s degree preferred.
Minimum 3 years of experience in an executive assistant or administrative support role, ideally within a CPA firm or financial services firm.
Familiarity with public accounting workflows and tax deadlines strongly preferred.

Technical Skills:

Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
Experience with accounting/tax software (e.g., Ultratax, Lacerte, ProSystem fx, or similar).
Comfortable using document management systems and secure client portals.

Soft Skills:

Exceptional time management and multitasking skills.
Ability to work independently and under pressure, especially during tax season.
Strong verbal and written communication skills.
High attention to detail and accuracy.
Professional demeanor with a client-service mindset.

Preferred Traits:

Familiarity with IRS deadlines, forms, and client requirements.
Positive attitude and ability to remain calm under pressure.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

401(k)
401(k) matching
Health insurance
Paid time off
Professional development assistance
Retirement plan
Tuition reimbursement

Schedule:

Monday to Friday

Ability to Commute:

Annapolis, MD 21401 (Required)

Ability to Relocate:

Annapolis, MD 21401: Relocate before starting work (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in ellicott city md

Executive Assistant – Public Accounting (Tax Office)

Systems Admin Specialist

Front Desk Receptionist/Administrative Assistant

Administrative Assistant, Part-time

Administrative Assistant

Administrative Assistant

Executive Assistant

Administrative Assistant I, Outpatient Clinic

Statewide Secretary

Executive Administrative Assistant I

Executive Assistant

Office Administration Coordinator

Executive Administrative Assistant

Administrative Assistant

Executive Assistant III, Operations

Office Administrative Assistant

Office Administrative Assistant

Administrative Support Assistant II, Human Resources - Part Time

Receptionist

Administrative Assistant

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