Top 29 Executive assistant Jobs in Elma, Ny

Executive Assistant
Erie and Niagara Insurance Association —Williamsville, NY
- $55,000 - $65,000 a year
- Full-time
- Background check
- Clean driving record
- Microsoft Outlook
- Health savings account
- Disability insurance
Quick Apply
Administrative Assistant
Robert Half —Buffalo, NY
- $22 - $25 an hour
- Mid-level
- Office
- US work authorization
- Disability insurance
- Dental insurance
Quick Apply
Executive Assistant
P & A Administrative Services, Inc —Williamsville, NY
- $65,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
Executive Assistant - Risk Management
M&T Bank —Buffalo, NY
- $54,100 - $90,100 a year
- Full-time
- Hybrid work
- 7 years
- Research
- Office
14d
Executive Assistant to the Chief Human Resources Officer (CHRO)
M&T Bank —Buffalo, NY
- $54,100 - $90,100 a year
- Full-time
- Hybrid work
- 7 years
- Microsoft Excel
- Microsoft Outlook
12d
Executive Assistant - Legal Division (Onsite - Buffalo, NY)
M&T Bank —Buffalo, NY
- $54,100 - $90,100 a year
- Full-time
- 7 years
- Office
- Conflict management
1d
Senior Administrative Assistant
M&T Bank —Getzville, NY
- $20.55 - $34.25 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- Experience equivalent to degree accepted
11d
Remote Virtual Executive Assistant
Zirtual —Buffalo, NY
- $500 - $3,500 a year
- Email
- Spanish
- Google Workspace
- Microsoft Outlook
Quick Apply
Legal Executive Assistant (New England and New York)
Gerber Ciano Kelly Brady LLP —Buffalo, NY
- $70,000 - $90,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Team management
Quick Apply
Administrative Assistant II
Roswell Park Cancer Institute —Buffalo, NY
- From $56,506 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
Senior Administrative Assistant - Community Markets (Hybrid)
M&T Bank —Buffalo, NY
- $20.55 - $34.25 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- Experience equivalent to degree accepted
18h
Executive Assistant
Neighborhood Health Center of WNY Inc —Buffalo, NY
- $61,500 - $65,000 a year
- Full-time
- Office
- Bachelor's degree
- Pediatrics
- 403(b) matching
- Health savings account
Quick Apply
Personal / Professional Assistant
LuxStrips —Buffalo, NY
- Full-time
- Google Workspace
- Research
- Mid-level
- Paid time off
Quick Apply
Administrative Assistant, Renew Institute
University at Buffalo —Buffalo, NY
- $50,000 - $58,000 a year
- Microsoft Excel
- Microsoft Outlook
- No background check
Executive Assistant to Administration
St. Mary's School for the Deaf —Buffalo, NY
- $45,000 - $60,000 a year
- Full-time
- School experience
- Microsoft Excel
- Microsoft Outlook
Assistant Executive Chef
Campus Dining and Shops at UB —Buffalo, NY
- $65,000 - $75,000 a year
- Weekends as needed
- Clean driving record
- Microsoft Excel
- ServSafe
Quick Apply
Administrative Assistant, Orthopaedics
University at Buffalo —Buffalo, NY
- $40,000 - $50,000 a year
- Full-time
- No background check
- Mid-level
- Office
Executive Associate to Dean of Arts, Education & Sciences
Canisius University —Buffalo, NY
- $25.65 - $26.65 an hour
- Weekends as needed
- Microsoft Excel
- Office
- 3 years
- Paid holidays
- Disability insurance
3d
Personal Assistant
Mean Guppy —Buffalo, NY
- $36,000 - $48,000 a year
- Full-time
- Hybrid work
- Writing skills
- English
- Office
- Health insurance
- Dental insurance
Quick Apply
Executive Associate for Academic Affairs
Canisius University —Buffalo, NY
- $23.08 - $24.10 an hour
- Weekends as needed
- Microsoft Excel
- Research
- Office
- Paid holidays
- Disability insurance
3d

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executive assistant jobs near elma, ny

Executive Assistant

Erie and Niagara Insurance Association
Williamsville, NY

Quick Apply

Job Details

Full-time
$55,000 - $65,000 a year

Benefits

Health savings account
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
401(k) 6% Match
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Opportunities for advancement
Flexible schedule
Life insurance
Retirement plan

Qualifications

Confidential information handling
Data analysis reporting
Customer service
Driver's License
Associate's degree

Full Job Description

About Us

For more than 150 years, Erie and Niagara has been a policyholder-owned New York State regional insurance company. Providing property and casualty insurance coverage for more than 80,000 policyholders within the Western and Central New York areas, we continue to be voted a Best Place to Work in WNY by Buffalo's Business First year over year.

Position Overview

Erie and Niagara is seeking a full-time Executive Assistant to provide high-level administrative support and assistance to Company Offers and/or other leadership staff. This is a great opportunity to join an established WNY company with opportunities for advancement. Duties include general clerical, receptionist and project based work.

We offer a competitive benefits package including:

Health, Dental and Vision insurance
Life Insurance
Short- and long-term disability insurance
Supplemental benefit and insurance options
401k with up to 6% company match
Pension
Generous PTO
Profit share and more!

Responsibilities

Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.
Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics.
Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.
Coordinate calendars, schedules, meetings, and travel arrangements for executive staff.
Coordinate direct mailings which may include but is not limited to Christmas Cards.
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for executive staff.
Receives incoming communication or memos on behalf of executive staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
Maintains confidentiality of all corporate matters.
Prepare letters, reports, and agency agreements as directed by Management.
Upload new Third Party Vendor forms to Security Team site on SharePoint
Conducting research, gathering data, and preparing reports to support decision-making.
Organizing and coordinating company events, conferences, and workshops.
Responsible for handling NYSDFS Complaint letter documentation, and response.
Maintains office supply inventory and orders supplies/materials as needed.
Prepare presentations.
Manage expense reporting and tracking.
Assist with special projects and strategic initiatives, as assigned. Project management of designated tasks.
Board Administration
Draft/Send out Meeting Notices for all Erie and Niagara and Cherry Valley Board and Committee Meetings
Track responses for each meeting and communicate attendance with Executive Management
Coordinate Board/Committee meeting breakfast, lunch, snacks, drinks, etc.
Coordinate Board/Committee dinner reservations and RSVPs
Back up to receptionist for meeting set up and preparation
Proofread meeting minutes
Once annual Board/Committee meeting calendar is finalized for ENIA & CV:
Send out meeting notices in Outlook to Board members and management
Input meeting dates and times on Board site in Agent LaunchPoint
Back-up for the Receptionist position
Other Administrative duties as assigned by members of management

Qualifications

Bachelor’s degree in Business Administration or related field preferred.
Four or more years of experience in an administrative role reporting directly to upper management
Advanced organizational skills to manage time, coordinate calendars, prioritize tasks and meet deadlines
Excellent written and verbal communication skills
Must have high level of interpersonal skills to handle sensitive and confidential situations.
Strong problem-solving and decision-making skills
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
Proficiency with office productivity tools and an aptitude for learning new software and systems
Flexible team player, willing to adapt to changes and unafraid of challenges
Technical calendar management skills to operate automated scheduling and calendar and task-management software
Proficient PC Skills in a Windows based environment, including Word, Excel, PowerPoint, and Publisher
Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems
Experience in developing internal processes and filing systems preferred

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Possession of small motor skills required for keyboarding, using telephone, various pieces of hardware. The employee is frequently required to sit, talk or hear. Specific vision abilities required by this position include the ability to view forms, books and computer monitors on a regular basis.

Employee must have the ability to drive a car and may be required to undergo periodic drug testing. Must maintain a good driving record and have a valid and current driver’s license. DMV reports may be obtained periodically.

Pay range for this position is $55,000-$65,000 annually depending on experience and qualifications of the selected candidate. The expected salary range for this position is displayed in accordance with the New York State Pay Transparency Law.

Erie and Niagara is proud to be an equal opportunity employer.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance

Ability to Commute:

Williamsville, NY 14231 (Required)

Work Location: In person

Quick Apply

Refine Your Search

executive assistant jobs in elma, ny

Executive Assistant

Administrative Assistant

Executive Assistant

Executive Assistant - Risk Management

Executive Assistant to the Chief Human Resources Officer (CHRO)

Executive Assistant - Legal Division (Onsite - Buffalo, NY)

Senior Administrative Assistant

Remote Virtual Executive Assistant

Legal Executive Assistant (New England and New York)

Administrative Assistant II

Senior Administrative Assistant - Community Markets (Hybrid)

Executive Assistant

Personal / Professional Assistant

Administrative Assistant, Renew Institute

Executive Assistant to Administration

Assistant Executive Chef

Administrative Assistant, Orthopaedics

Executive Associate to Dean of Arts, Education & Sciences

Personal Assistant

Executive Associate for Academic Affairs

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