Program Assistant - Public Records
City of Olympia, WA —Olympia, WA
- $77,819.90 - $94,590.62 a year
- Full-time
- Word processing
- High school diploma or GED
- Driver's License
IT Support Technician (ITST2)
State of Washington Dept. of Licensing —Olympia, WA
- $50,412 - $66,072 a year
- Full-time
- Computer Science
- Mid-level
- Office
- Paid training
- Wellness program
Clinical Systems Analyst
Summit Pacific Medical Center —Elma, WA
- $34.30 - $51.45 an hour
- Full-time
- Surgery
- Urgent Care
- System design
- Wellness program
- 403(b) matching
14d
IT Business Analyst - Journey
State of Washington Dept. of Enterprise Services —Olympia, WA
- $7,150 - $9,618 a month
- Online Application
- Hybrid work
- Background check
- Computer Science
- Mid-level
- Paid training
- Wellness program
7d
Business Analyst
State of Washington Administrative Office of the Courts —Olympia, WA
- $86,688 - $113,736 a year
- Overtime
- Background check
- Computer Science
- Mid-level
- Paid training
- Wellness program
12d
Benefits Coordinator
Confederated Tribes of the Chehalis Reservation —Oakville, WA
- $34.72 - $52.09 an hour
- Full-time
- Background check
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
11d
Data Consultant 3 (Criminal Analyst)
State of Washington —Tumwater, WA
- $30.90 - $41.52 an hour
- Email
- Background check
- Microsoft Excel
- Bachelor of Science
- Free parking
- Health insurance
11d
Marketing Database Manager
Little Creek Casino Resort —Shelton, WA
- Full-time
- Marketing
- Office
- 3 years
Quick Apply
IT Manager
Little Creek Casino Resort —Shelton, WA
- Full-time
- Computer science
- Computer Science
- System design
- Opportunities for advancement
Quick Apply
Drop and Count Team Member
Little Creek Casino Resort —Shelton, WA
- Part-time
- Background check
- High school diploma or GED
- 21 years or older
- Opportunities for advancement
Quick Apply
Clinical Informatics Project Specialist
Summit Pacific Medical Center —Elma, WA
- $59.75 - $88.13 an hour
- Full-time
- Nursing
- RN License
- 5 years
- Wellness program
- 403(b) matching
14d
Data Consultant 3 (Criminal Analyst)
State of Washington Office of the Insurance Commissioner —Tumwater, WA
- $5,376 - $7,224 a month
- Email
- Background check
- Microsoft Excel
- Office
- Free parking
- Paid training
11d
Core Automation Specialist
Our Community Credit Union —Shelton, WA
- $32.71 - $49.07 a month
- Full-time
- Hybrid work
- Computer Science
- System design
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
Imaging Medical Secretary
Cardiac Study Center —Olympia, WA
- $26.09 - $37.62 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Clinic
- Health savings account
- Paid holidays
Quick Apply
1d
IT Application Development - Senior/Specialist
Washington State Liquor And Cannabis Board —Olympia, WA
- $99,300 - $133,608 a year
- Online Application
- Background check
- Computer Science
- Office
- Free parking
- Paid training
11d
IT Application Development - Senior/Specialist
State of Washington Liquor and Cannabis Board —Olympia, WA
- $99,300 - $133,608 a year
- Online Application
- Background check
- Computer Science
- Office
- Free parking
- Paid training
11d
Salesforce (IT Application Development - Journey)
Washington State Liquor And Cannabis Board —Olympia, WA
- $85,800 - $115,416 a year
- Online Application
- Hybrid work
- Background check
- Mid-level
- Office
- Free parking
- Paid training
Executive Assistant
Grays Harbor County —Montesano, WA
- $55,944 - $67,068 a year
- 8 hour shift
- Clean driving record
- Word processing
- English
- Paid holidays
- Health insurance
11d
Clerk's Judicial Proceedings Specialist
Thurston County —Tumwater, WA
- $4,446 - $5,914 a month
- Full-time
- Word processing
- Mid-level
- Office
- Paid training
- Paid holidays
IT Project Management (Senior/Specialist) Olympia
State of Washington Dept of Children, Youth, and Families —Olympia, WA
- $99,300 - $133,608 a year
- Full-time
- 7 years
- Computer Science
- SQL
- Paid training
- Wellness program
7d

I want to receive the latest job alert for information systems in elma wa

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

information systems jobs near elma wa

Program Assistant - Public Records

City of Olympia, WA -
Olympia, WA

Apply Now

Job Details

Full-time
$77,819.90 - $94,590.62 a year

Qualifications

Driver's License

Full Job Description

Under general supervision, manages and responds to public records requests, ensuring the timely and accurate release of police reports, videos, and other related documents. This role is essential for maintaining transparency and fostering trust between the police department and the community.

Essential Functions

The essential functions of this position include but are not limited to:
1 Serve as the point of contact for public disclosure requests and coordinate activities related to this function
2. Receive, review, and process public records requests for police reports, videos, and other related documents.
3. Ensure compliance with state and federal laws regarding the release of public records.
4. Coordinate with various department members, labor unions, and other City departments to gather and compile requested information.
5. Redact sensitive or confidential information from documents and videos as required by law.
6. Maintain accurate records of all requests and responses.
7. Assist in developing and implementing policies and procedures related to public records requests.
8. Provide excellent customer service to requestors, addressing inquiries and concerns professionally and promptly.
9. As part of a team, determine how to manage diverse workloads and workload fluctuations to meet state and federal deadlines, criminal justice system priorities, and customer expectations.
10. Support the Criminal Records team as needed.
11. May provide direction and training to less experienced members.
12. Punctual, regular, and reliable attendance is essential for successful job performance.

Typical Qualifications

Knowledge/Skills/Abilities:
1. Knowledge of applicable rules, regulations, laws, and ordinances related to the care and maintenance of a variety of detailed public records, particularly law enforcement records in various formats.
2. Knowledge of applicable laws related to the Public Records Act.
3. Skill in operating personal computer equipment and software, including word processing, database, and presentation programs, at a level of proficiency to perform position duties and responsibilities.
4. Ability to assist the public and/or other City staff in understanding public records and how to request them.
5. Skill in defusing angry or agitated people.
6. Ability to manage technical, complex information systems in compliance with applicable rules and regulations.
7. Ability to manage competing requests for assistance and demanding deadlines.
8. Ability to responsibly work with and manage sensitive criminal justice information using discretion, good judgment, and maintaining confidentiality.
9. Ability to learn and apply Washington State laws governing the release of criminal history information.
10. Ability to resolve difficult situations tactfully, diplomatically, and within Department guidelines.
11. Ability to work independently from general instructions and broad work expectations.
12. Ability to work cooperatively and effectively as a member of a service-oriented team.
13. Ability to communicate well and present a positive, professional image of City services.
14. Ability to organize work for maximum efficiency.
15. Ability to follow verbal and/or written instructions.

Experience/Education:
1. A high school diploma or GED and two (2) years records and information management experience is required. A bachelor's degree in records and information management or a closely related field is preferred.
2. OR a combination of experience, education, and training that demonstrate expertise in the related areas.
3. Experience with redacting and editing of video recordings is highly desired.

Special Requirements:
1. Achieving Level II ACCESS certification for use of the Washington Crime Information Center (WACIC) and National Crime Information Center (NCIC) within six months of appointment is a condition for continued employment.
2. Successful completion of a pre-employment criminal history background check and polygraph examination is required.
3. Valid Washington State driver’s license is required.

Supplemental Information

Contacts:
1. Members in this position have extensive contact with non-commissioned and commissioned department members to receive/share information. The information may be sensitive or distressing in nature.
2. Members may also have extensive contact with the general public and others seeking information from the department.
3. These contacts may be stressful in nature and require the member to maintain their composure and follow Department guidelines under difficult circumstances.

Supervision:
1. None

Accountability:
1. Members in this position are accountable for the timely completion, quality, and accuracy of assigned tasks.

Working Conditions:
1. Members work in a setting with moderate noise and frequent interruptions.
2. The work requires sitting and performing routine tasks (such as video redaction) for long periods of time.
3. Members in this position will be exposed to scenes of graphic and/or violent incidents captured on body-worn cameras and mobile audio video systems.
4. The work may involve the stress of heavy workloads and pressure to meet strict timelines.
5. Some positions may require assignment to a swing shift work schedule.

Union:

Teamsters

Compensation (minimum-maximum):

$77,819.90 - $94,590.62

Exempt:

For general application or position questions please contact the hiring supervisor or Human Resources at [email protected].

The City of Olympia complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Manny Bosser, Director of Human Resources, at (360)753-8309 or [email protected]. This contact is for ADA accommodations only. If you have questions regarding this recruitment, please contact the manager noted in the Contact section near the top of this recruitment.

Apply Now

Refine Your Search

information systems jobs in elma wa

Program Assistant - Public Records

IT Support Technician (ITST2)

Clinical Systems Analyst

IT Business Analyst - Journey

Business Analyst

Benefits Coordinator

Data Consultant 3 (Criminal Analyst)

Marketing Database Manager

IT Manager

Drop and Count Team Member

Clinical Informatics Project Specialist

Data Consultant 3 (Criminal Analyst)

Core Automation Specialist

Imaging Medical Secretary

IT Application Development - Senior/Specialist

IT Application Development - Senior/Specialist

Salesforce (IT Application Development - Journey)

Executive Assistant

Clerk's Judicial Proceedings Specialist

IT Project Management (Senior/Specialist) Olympia

I want to receive the latest job alert for information systems in elma wa

Related Searches

Explore jobs in more locations

Essential Functions

Typical Qualifications

Supplemental Information

Job Seeker Tools

Employer Tools

Browse

Stay Connected