Top 85 Travel coordinator Jobs in Elmsford, Ny

Travel & Production Coordinator
ADM Productions —Jericho, NY
- $75,000 - $85,000 a year
- Weekends as needed
- Hybrid work
- English
- Mid-level
- Team management
- Health insurance
- Dental insurance
Quick Apply
4d
Theatre Coordinator
JCC of Mid-Westchester —Scarsdale, NY
- $27 - $29 an hour
- Part-time
- Ability to walk for extended periods
- Writing skills
- Mid-level
- Flexible schedule
Quick Apply
2d
Hospitality Events Coordinator
Hermès Paris —Manhattan, NY
- $70,000 - $75,000 a year
- Full-time
- Mid-level
- Analysis skills
- Mentoring
- Profit sharing
- Paid parental leave
Content Coordinator - ReedPop, PAX
RX —Norwalk, CT
- $59,200 - $98,600 a year
- Weekends as needed
- Mid-level
- Travel
- Communication skills
- Parental leave
- Flexible schedule
4d
Workplace Experience Coordinator
ISS —Stamford, CT
- $33 - $35 an hour
- Full-time
- Computer literacy
- Mid-level
- 3 years
- Disability insurance
- Health insurance
Quick Apply
1d
Assistant Event Coordinator
Impact Collective —New York, NY
- $33 - $38 an hour
- Full-time
- Computer literacy
- Office
- Typing
Quick Apply
Event Coordinator
NFP Corp —New York, NY
- $85,000 - $100,000 a year
- Full-time
- Hybrid work
- Marketing
- Research
- Mid-level
- Paid holidays
- Paid time off
Coordinator, Client Relations and Events
Paramount —New York, NY
- $56,000 - $62,000 a year
- Weekends as needed
- Marketing
- Research
- Office
- Health insurance
- Dental insurance
2d
Events Coordinator
Sotheby's —New York, NY
- $55,000 - $65,000 a year
- Weekends as needed
- Mid-level
- Office
- Team management
Special Event Coordinator
OFFICE OF THE MAYOR —Manhattan, NY
- $57,500 - $62,500 a year
- Weekends as needed
- Microsoft Outlook
- Mid-level
- High school diploma or GED
- Loan forgiveness
Event Coordinator
Bedford Post Tavern —Bedford, NY
- $25 - $26 an hour
- Full-time
- Mid-level
- Organizational skills
- 2 years
- Health insurance
- Dental insurance
Quick Apply
Events Coordinator
ASPHALT GREEN INC —New York, NY
- $55,000 - $65,000 a year
- Weekends as needed
- Customer service
- Mid-level
- Organizational skills
Quick Apply
Event Operations Coordinator (Casual Staff)
Yeshiva University —New York, NY
- $30 an hour
- Part-time
- Customer service
- High school diploma or GED
- University
- Opportunities for advancement
- Flexible schedule
Entertainment Travel Coordinator
TAG USA —New York, NY
- $23 - $27 an hour
- Full-time
- Bachelor of Science
- Mid-level
- Office
- Employee assistance program
- Employee discount
Quick Apply
10d
Assistant Project Manager / Coordinator – Hotel Construction (Full Time Travel)
Turner & Townsend —New York, NY
- $90,000 - $105,000 a year
- Full-time
- Hospitality
- Construction site
- Engineering
Quick Apply
Program Coordinator (LISMHC)
Long Island University —Brookville, NY
- $95,000 - $100,000 a year
- Online Application
- Spanish
- Doctoral degree
- Mid-level
Reservation Coordinator
Rapport —New York, NY
- $65,000 - $75,000 a year
- Full-time
- Background check
- Mid-level
- 2 years
- Commuter assistance
- Paid parental leave
Quick Apply
9d
Meetings and Events Coordinator
Lotte Hotels Americas —New York, NY
- $32.99 - $37.04 an hour
- Microsoft Excel
- Mid-level
- Office
Quick Apply
White Glove Event Coordinator
IST Management Services —New York, NY
- $33 - $35 an hour
- Overtime
- Inventory management
- Mid-level
- Office
- Disability insurance
- Health insurance
Project Coordinator
Gorgeous Entertainment —New York, NY
- From $66,300 a year
- Full-time
- Writing skills
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
4d

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Travel & Production Coordinator

ADM Productions -
Jericho, NY

Quick Apply

Job Details

Full-time
$75,000 - $85,000 a year
4 days ago

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Work from home
Vision insurance
401(k) matching
Life insurance

Qualifications

English
Team management
Attention to detail
Contracts
Process management
Stakeholder management

Full Job Description

Travel & Production Coordinator

Busy, High Energy, Corporate Event Production company located on Long Island, seeking highly organized, detail-oriented, enthusiastic team-player Travel & Production Coordinator. This role will be responsible for coordinating travel logistics and supporting the operational needs of our event teams, while also owning the end-to-end management of freelance production resources.

The ideal candidate is a proactive problem-solver who thrives in a fast-paced, deadline-driven environment and is comfortable managing multiple events, vendors, freelancers, budgets, and competing priorities simultaneously.

This role serves as a key connection point between Production, Freelancers, Travel, and Finance, ensuring that event resources are properly staffed, travel is efficiently coordinated, and freelancer costs are accurate, documented, and reconciled.

Key Responsibilities

Freelancer Management & Staffing

Manage the freelancer qualification, scheduling, communications and onboarding process for each event and throughout event lifecycle.
Maintain an accurate database of freelance resources, rates, specialties, and availability.
Coordinate freelancer assignments and communicate call times, event details, travel requirements, and production expectations.
Serve as a primary point of contact for freelancers from initial engagement through post-event reconciliation,

Freelancer Rates, Contracts & Terms

Negotiate freelancer rates, fees, travel terms, and engagement details within established company guidelines.
Prepare, manage, and track freelancer contracts, agreements, and required documentation.
Ensure freelancers understand agreed-upon rates, terms, overtime policies, travel arrangements, and billing requirements before an event.
Maintain accurate records of negotiated rates and approved terms for each event.

Travel & Event Logistics

Coordinate and support all event-related travel logistics, including:
Air travel and itineraries, Hotel accommodations and Ground transportation
Event registration and attendee requirements
Partner closely with Producers, Project Managers, Production Managers, Finance, and other internal stakeholders to ensure seamless event execution.
Manage travel details and changes for production staff and freelancers before and during events.
Maintain accurate travel schedules, itineraries, contact information, and event logistics.
Communicate travel updates, changes, and requirements clearly and proactively to internal teams and travelers.
Identify and resolve travel or logistics issues quickly and professionally.
Support multiple events simultaneously while maintaining exceptional attention to detail.

Financial Management & Reconciliation

Own the post-event financial reconciliation process for freelancers.
Review freelancer invoices and supporting documentation for accuracy, and compliance with agreed-upon terms.
Verify hours, rates, expenses, travel costs, overtime, and other billable items before invoices are submitted for approval.
Identify and resolve discrepancies between contracts, approved rates, event records, and submitted invoices.
Maintain organized records of freelancer costs by event and support production teams with budget visibility.
Serve as the primary liaison between Production and Finance for freelancer-related financial processes, approvals, and questions.
Coordinate with Finance to ensure invoices and payments are processed accurately and on schedule.

Qualifications

2–5+ years of experience in event production, event operations, travel coordination, staffing, production coordination, or a related field.
Experience working with freelance production professionals, event staff, vendors, or contractors preferred.
Strong organizational and project-management skills with exceptional attention to detail.
Comfortable managing multiple events and deadlines simultaneously.
Strong written and verbal communication skills.
Experience reviewing invoices, tracking costs, reconciling expenses, or working with Finance teams.
Comfortable negotiating rates and managing contracts or service agreements.
Proficiency with Microsoft Office and the ability to quickly learn internal systems and event-management tools.
Ability to work independently, take ownership, and proactively identify and solve problems.
Ability to remain calm, flexible, and solutions-oriented in a fast-paced event environment.
Willingness to support events outside of standard business hours, including occasional evenings, weekends, and travel periods.

What Success Looks Like

The successful candidate will bring structure, accountability, and efficiency to the freelancer and travel process while serving as a trusted operational partner to both the Production and Finance teams.

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance
Work from home

Language:

English (Required)

Work Location: Hybrid remote in Jericho, NY 11753

Quick Apply

Refine Your Search

travel coordinator jobs in elmsford, ny

Travel & Production Coordinator

Theatre Coordinator

Hospitality Events Coordinator

Content Coordinator - ReedPop, PAX

Workplace Experience Coordinator

Assistant Event Coordinator

Event Coordinator

Coordinator, Client Relations and Events

Events Coordinator

Special Event Coordinator

Event Coordinator

Events Coordinator

Event Operations Coordinator (Casual Staff)

Entertainment Travel Coordinator

Assistant Project Manager / Coordinator – Hotel Construction (Full Time Travel)

Program Coordinator (LISMHC)

Reservation Coordinator

Meetings and Events Coordinator

White Glove Event Coordinator

Project Coordinator

I want to receive the latest job alert for travel coordinator in elmsford, ny

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