Top 11 senior administrative assistant Jobs in encinitas, ca

Sr. Executive Assistant (Finance & HR)
Callaway —Carlsbad, CA
- $43.27 - $64.86 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Executive Assistant II
St. Paul's Senior Services —San Diego, CA
- $28.75 - $47.88 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
- 403(b) matching
- Health insurance
Quick Apply
Concierge
Sunrise Senior Living —Oceanside, CA
- $17.00 - $21.25 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- COVID-19 protective measures
- Paid holidays
Sr. Administrative Assistant
Acadia Pharmaceuticals Inc. —San Diego, CA
- $30.87 - $38.61 an hour
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Paid parental leave
- Employee stock purchase plan
3d
Executive Assistant – Sr.
Integrits Corporation —San Diego, CA
- $85,000 - $105,000 a year
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
3d
SR. ADMINISTRATIVE ASSISTANT
Neighborhood House Association —San Diego, CA
- $23.61 - $28.77 an hour
- Word processing
- English
- Research
- AD&D insurance
- Disability insurance
Quick Apply
DHS Senior Executive Assistant/Administrative Assistant II (Must have DHS experience)
InfiniSource Consulting Solutions —San Diego, CA
- Full-time
- English
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
Recreation Assistant (Senior Lifeguard)
City of Carlsbad, CA —Carlsbad, CA
- $21.85 - $26.57 an hour
- Weekends as needed
- CPR Certification
- Writing skills
- Mid-level
- AD&D insurance
- Paid holidays
Senior Administrative Specialist–Milpers
Allied Technologies and Consulting, LLC —San Diego, CA
- Full-time
- 1 year
- Senior level
- Communication skills
- Military leave
1d
Senior Administrative Assistant–Manpower/On-Site Supervisor
Allied Technologies and Consulting, LLC —San Diego, CA
- Full-time
- Mid-level
- SharePoint
- In-person
1d

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Executive Assistant II
St. Paul's Senior Services —San Diego, CA
Education: Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, or related field preferred. Flexible Vacation Time - 17 days!
$28.75 - $47.88 an hour
Quick Apply
Front Office Assistant II
Allied Technologies and Consulting, LLC —San Diego, CA
Review, filter, prioritize, and respond to incoming/outgoing correspondence for command leadership, including email, mail, telephone inquiries, and official…
1d

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Sr. Administrative Associate (Mon-Fri, 8a-5p)
RR Donnelley —Columbus, OH
Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data…
$18.99 - $26.59 an hour
Quick Apply
1d
Senior Executive Administrative Assistant
JPMorganChase —Columbus, OH
Screen incoming calls and correspondence, determining priority and handling information with discretion. Excellent telephone etiquette and experience with…
$41.11 - $72.12 an hour

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Sr. Executive Assistant (Finance & HR)

Callaway -
Carlsbad, CA

Apply Now

Job Details

Full-time
$43.27 - $64.86 an hour

Qualifications

Business travel arrangements
Executive administrative support
High school diploma or GED
Stakeholder relationship building

Full Job Description

ABOUT THE BRAND:

Callaway Golf Company is a premium golf equipment, gear and apparel company with a portfolio of global brands, including Callaway Golf, Odyssey, TravisMathew, and OGIO. Through an unwavering commitment to innovation and premium craftsmanship, Callaway designs, manufactures, and sells high-performance golf clubs, golf balls, apparel, bags, and other accessories—setting the standard for performance in the game of golf.

Our Mission: To create demonstrably superior and pleasingly different products powered by innovative technology and premium craftsmanship enabling golfers of all abilities to play their best and find more joy in the game.

Our company is a blend of experience and diverse backgrounds, and together we look to leave the past behind while moving the game forward. For more information, please visit https://www.callawaygolf.com

The Senior Executive Assistant provides professional support to the Executive Vice President-Chief People Officer, Sr. Vice President-Global Financial Planning, and the Sr. Vice President-Global Finance as well as assigned departments, which includes, project management as well as administrative support responsibilities. A proactive, initiative-taking and solution-oriented mindset and a quest for continuous improvement are essential.

ROLES AND RESPONSIBILITIES

Serve as a strategic partner to C-suite leadership, supporting enterprise priorities, executive initiatives, and high-impact business operations.
Manage complex executive operations including dynamic calendars, communications, travel, meeting cadence, and shifting business priorities across internal and external stakeholders.
Drive coordination and execution of executive meetings, leadership reviews, board-related activities, offsites, and cross-functional forums.
Anticipate executive needs, proactively identify solutions, and ensure seamless day-to-day support in a fast-paced, highly visible environment.
Prepare executive-level presentations, briefing materials, reports, dashboards, and communications for leadership audiences.
Partner across departments to support special projects, organizational initiatives, and company events aligned with strategic business objectives.
Handle highly confidential information with exceptional judgment, discretion, and professionalism.
Manage administrative operations including expense reporting, vendor coordination, purchase requests, invoices, and executive-related business processes.
Oversee office coordination needs including workspace planning, equipment logistics, and operational support for the leadership team.
Establish and maintain efficient systems, processes, and documentation to improve executive and team effectiveness.
Draft, edit, and manage executive correspondence and communications on behalf of leadership.

TECHNICAL COMPETENCIES (Knowledge, Skills & Abilities)

Exceptional organizational and prioritization skills with the ability to manage multiple competing priorities in a fast-paced, executive-level environment.
Strong verbal and written communication skills with the ability to engage effectively with executives, employees, board members, and external stakeholders.
Demonstrated ability to operate with a high degree of professionalism, accountability, discretion, and sound judgment.
Proven ability to handle highly sensitive and confidential information with integrity and maturity.
Advanced proficiency in Microsoft Office Suite including Outlook, PowerPoint, Excel, Word, and Teams; experience with SharePoint, Concur, Adobe Acrobat, and collaboration technologies preferred.
Strong executive business writing, editing, and presentation preparation skills with exceptional attention to detail and accuracy.
Highly resourceful, proactive, and solutions-oriented with the ability to anticipate needs and operate independently with minimal direction.
Strong project coordination and operational management capabilities with the ability to drive initiatives to completion.
Ability to establish effective partnerships and collaborate across all levels of the organization, including senior leadership.
Comfortable navigating ambiguity, shifting priorities, and evolving business needs with agility and composure.
Strong technical aptitude with the ability to quickly learn and adapt to new systems, tools, and technologies.
Demonstrated commitment to operational excellence, continuous improvement, and delivering high-quality results.
Excellent interpersonal and relationship management skills with a collaborative, team-oriented approach.

EDUCATION AND EXPERIENCE

Minimum of 10 years of progressive executive administrative support experience, including direct support of C-suite executives or senior leadership in a complex, fast-paced environment.
Proven experience managing high-volume executive operations, complex calendars, travel coordination, communications, and cross-functional stakeholder engagement.
Demonstrated ability to support senior leaders with professionalism, discretion, sound judgment, and executive presence.
Experience partnering across departments and coordinating enterprise-level meetings, initiatives, and events preferred.
High school diploma or GED required; additional business, administrative, or related professional training preferred.

DE&I and EEOC:

Inclusion & Diversity: As a purpose-led, performance driven company, we strive to foster a culture of belonging based on respect, connection, openness and authenticity. We are committed to building and maintaining a workplace that celebrates the diversity of our associates, supporting them to bring their authentic selves to work every day.

If your experience is close to what we’re looking for, please consider applying. Experience comes in many forms, skills are transferable, and passion goes a long way. We know that diverse backgrounds and experiences make for the best problem-solving and creative thinking, which is why we’re dedicated to adding new perspectives to the team and encourage everyone to apply. We look forward to learning more about you.

ARE YOU READY TO MAKE THE TURN? APPLY TODAY!

43.27 - 54.07 - 64.86 USD Hourly

Apply Now

Refine Your Search

senior administrative assistant jobs in encinitas, ca

Sr. Executive Assistant (Finance & HR)

Executive Assistant II

Concierge

Sr. Administrative Assistant

Executive Assistant – Sr.

SR. ADMINISTRATIVE ASSISTANT

DHS Senior Executive Assistant/Administrative Assistant II (Must have DHS experience)

Recreation Assistant (Senior Lifeguard)

Senior Administrative Specialist–Milpers

Senior Administrative Assistant–Manpower/On-Site Supervisor

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