Description:
PURPOSE OF POSITION
The Assistant to the Aquatic and Sports Director supports the planning, coordination, and daily operations of aquatic and sports programs and facilities. This position assists in ensuring a safe, organized, and high-quality experience for participants, staff, and community members by providing administrative support, program oversight, customer service, and operational assistance.
The Assistant works closely with the Aquatic and Sports Director to implement programs, supervise activities, maintain compliance with safety standards and organizational policies, coordinate schedules and events, and support staff development. This role contributes to the successful delivery of recreational, competitive, and instructional aquatic and sports offerings while promoting a positive, inclusive, and engaging environment for all participants.
DUTIES AND RESPONSIBILITIES
1. Youth Sports: Assist League Administration
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Flag Football
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Basketball
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Indoor Soccer
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Baseball/Softball
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Referee as appropriate
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Adhere to timelines for each sport, including sign up, deadlines, coaches meeting, and start dates
2. Gym and Field Maintenance
- Assist in maintaining all gyms and baseball/football fields
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Create a safe environment for all participants
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Remove all trash from sites
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Chalk or line fields as needed
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Assist Sports Director administratively as directed
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Attend all required meetings as related to HR
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All other duties as specified by the Sports Director
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Serves as backup and provides leadership/direction for umpires/officials when the Sports Director is not present.
3. Aquatics:
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Lifeguard
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Teach swim lessons
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Fills in for vacant lifeguard shifts
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Fills in for vacant swim instructor shifts
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Helps find coverage for other lifeguards
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Help coordinate Private Swim Lessons by communicating with participants upon registration, matching participants with instructors, and maintaining accurate records.
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Assist in lifeguard certifications
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Assist in swim lesson participants and their current levels
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Follows all policies, procedures, and standards established by the Denny Price Family YMCA.
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Attends meetings, training, events and other functions as required or requested by the Aquatic Director
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Serves as backup and provides leadership/direction for lifeguards when the Aquatics Director is not present.
Requirements:
ESSENTIAL FUNCTIONS OF THE JOB
1. Communicate with people at all levels in a positive way
2. Ability to work independently as well as part of a team
3. Ability to work efficiently and accurately on a computer using our software tools
4. Ability to support management and philosophies of the Denny Price Family YMCA
5. Must be extremely organized, accurate, reliable, and diligent in meeting deadlines
6. Must be able to handle multiple tasks simultaneously
7. Confidentiality is imperative, the incumbent must be mature and discrete
REQUIREMENTS: EDUCATION AND EXPERIENCE:
1. Preferred CPR and First Aid (Training provided by the Y, if needed)
2. Preferred experience in supervising and scheduling staff
3. Preferred bachelor’s degree in related field or experience working in a recreational or sports setting
4. Trainer level certifications will be required to obtain.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; talk; or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop; kneel; or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and depth perception.
