Knox Law seeks to hire paralegals, administrative assistants, and other support staff with excellent technical and professional skills. Applicants go through a rigorous interview process which may include testing and multiple interview sessions. We seek candidates who are organized, motivated, collaborative, and responsible to join our dedicated and hard-working team.
Successful candidates are provided with thorough orientation and training designed specifically for their position. New hires will receive an introductory performance review after three (3) or more months on the job, and annual performance reviews are conducted on an ongoing basis.
Full time staff are afforded many benefits, including health insurance, dental and vision, profit sharing 401(k), employee assistance program, and more. Our annual paid vacation plan includes each employee’s birthday and work anniversary in addition to our 10.5 paid holidays. Staff is also encouraged to volunteer in the community via paid hours each year. Finally, we reward employees and encourage camaraderie throughout the year by hosting small events – trivia competitions, happy hours, picnics, etc.
Knox McLaughlin Gornall & Sennett, P.C. is an equal opportunity employer. We do not discriminate on the basis of race, color, genetics, national origin, ancestry, religion, creed, gender identity, gender expression, marital status, familial status, sexual orientation, citizenship status, veteran status, political affiliation, age, disability, or any other characteristic protected by law, or because of an individual’s engaging in legally protected activities.
Estate Administration Paralegal
Knox McLaughlin Gornall & Sennett, P.C. is seeking a full-time employee to work in our Estate Administration Department in our Erie office. The successful candidate will have the general responsibility for all aspects of the administration of estates and trusts as assigned by an attorney. They shall prepare all required probate documents and court filings, inheritance and estate tax returns, assist with preparation of fiduciary income tax returns, asset transfers and claims, advise executors and trustees through all aspects of the estate/trust administration process and provide estate/trust related support to other members of the firm.
Minimum qualifications include:
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Bachelor's degree in Accounting, Finance, or a related field
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One (1) to three (3) years of progressively responsible experience in estate or trust administration, finance, accounting, or business (preferably in the state of Pennsylvania)
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Proven ability to evaluate bank and investment statements, prepare federal and state death tax returns, and familiarity with personal and fiduciary income tax and federal gift tax returns
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Computer skills including the use of Windows based programs, including Excel
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Excellent customer service attitude and the ability to communicate effectively with clients and other service providers, either by phone, email or in person
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Able to work at least 37.5 hours per week to perform the essential duties of the position
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Strong organizational and analytical skills required. Capacity to learn and understand new concepts and apply them correctly.
Qualified candidates may submit a resume and cover letter to our HR team.
Knox McLaughlin Gornall & Sennett, P.C. is an equal opportunity employer. We do not discriminate on the basis of race, color, genetics, national origin, ancestry, religion, creed, gender identity, gender expression, marital status, familial status, sexual orientation, citizenship status, veteran status, political affiliation, age, disability, or any other characteristic protected by law, or because of an individual’s engaging in legally protected activities.
Administrative Assistant - Pittsburgh
Knox McLaughlin Gornall & Sennett, P.C. is seeking a full-time employee in our Pittsburgh office to perform a variety of secretarial duties, under general supervision and according to established policies and procedures. The successful candidate will maintain positive contact with clients, attorneys, and staff and maintain confidentiality of client matters.
Minimum Qualifications:
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Ability to read, write and perform non-complex math calculations as normally required through completion of high school or equivalent.
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High level of comprehension of legal terminology and complex documents, preferably related to real estate transactions.
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Approximately 1-2 years clerical job experience including Word experience.
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Ability to type on a computer keyboard and at least 40 wpm.
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Ability to work at least 37 1/2 hours per week in a law firm environment and provide own transportation to and from work. Ability to work hours in addition to the regular work schedule as needed.
Essential Duties and Responsibilities:
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Utilize a computer to produce legal documents, memoranda, and correspondence according to prevailing Knox Best Practices.
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Participate in training programs to learn and incorporate new computer skills and operational methods to meet prevailing Knox Best Practices as required for the position.
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Follow attorney instruction and produce accurate work. Proofread all work to assure documents are free of spelling, grammatical, and typographical errors.
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Maintain good client relationships by handling all calls, e‑mails, and visitors in an appropriate manner.
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Open, sort and date incoming mail. Ensure the timely delivery of outgoing mail, faxes, and e‑mails.
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Maintain effective and efficient calendar and deadline systems utilizing appropriate firm technology.
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Arrange for court reporters and other purchased services. Register attorney(s) for seminars.
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Conduct conflict checks for new clients and accurately open billing files for all matters. Prepare paper files and maintain file organization.
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Enter attorney time into the time and billing software in time for month end closing. Proof, review, and edit prebills. Process bills and monitor accounts receivables.
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Possess an understanding of attorney’s practice and actively participate in the flow of work in order to proactively assist attorneys.
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Perform all other tasks as may be assigned from time to time by attorneys or other administrators.
Qualified candidates may submit a resume and cover letter to HR Team by email.
Knox McLaughlin Gornall & Sennett, P.C. is an equal opportunity employer. We do not discriminate on the basis of race, color, genetics, national origin, ancestry, religion, creed, gender identity, gender expression, marital status, familial status, sexual orientation, citizenship status, veteran status, political affiliation, age, disability, or any other characteristic protected by law, or because of an individual’s engaging in legally protected activities.
Estate Planning Paralegal
Knox McLaughlin Gornall & Sennett, P.C. is seeking a full-time employee for our Erie office to perform a variety of paralegal and administrative duties. The successful candidate will have the general responsibility for all aspects of a client’s estate plan as assigned by an attorney. He/she shall gather financial information, prepare personal financial statements and flow charts of the estate plan, prepare and file Medicaid applications, work with clients to change asset titles and beneficiary designations as their estate plan dictates, and provide estate work support to other members of the firm.
Minimum Qualifications:
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Bachelor's degree in Accounting, Economics, or other related field or IRS Enrolled Agent (EA) Designation, as well as a basic understanding of financial assets and debts.
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At least five years of progressively responsible experience in estate work, finance, or accounting. Computer skills including the use of Windows based programs, specifically intermediate excel (basic formulas).
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Excellent customer service attitude and the ability to communicate effectively with clients, either by phone or in person.
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Able to work at least 37 ½ hours per week to perform the essential duties of the position.
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Highly organized.
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Fast learner. Many complex topics to learn.
Essential Duties and Responsibilities: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.
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Gather financial information from the client and financial institutions. Prepare personal financial statements, flow charts, diagrams, and other support documents for estate planning based on individual tax returns, asset lists, and other documentation as provided by accountants and clients.
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Review draft estate planning documents for accuracy.
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Assist client with beneficiary changes and titling of assets to best coordinate with estate plan.
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Communicate effectively with other paralegals, clients, third parties (e.g. accountants, insurance brokers), attorneys, and support staff.
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Monitor progress of assignments and bring conflicts to the attention of the responsible attorney.
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Assure efficient and effective use of estate planning software. Identify training needs and make necessary arrangements. Identify system problems and work with the System Administrator to find solutions.
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Utilize computer and appropriate software to perform tasks in an efficient manner and according to Knox Best Practices.
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Participate in training programs to learn and incorporate new computer skills and operational methods to meet prevailing Knox Best Practices as required for the position.
Qualified candidates may submit a resume and cover letter to our HR team by email.
Knox McLaughlin Gornall & Sennett, P.C. is an equal opportunity employer. We do not discriminate on the basis of race, color, genetics, national origin, ancestry, religion, creed, gender identity, gender expression, marital status, familial status, sexual orientation, citizenship status, veteran status, political affiliation, age, disability, or any other characteristic protected by law, or because of an individual’s engaging in legally protected activities.
Administrative Assistant - Erie
Knox McLaughlin Gornall & Sennett, P.C. is seeking a full-time employee for our Erie office to perform a variety of secretarial duties, under general supervision and according to established policies and procedures. The successful candidate will maintain positive contact with clients, attorneys, and staff and maintain confidentiality of client matters.
Minimum Qualifications:
-
Ability to read, write and perform non-complex math calculations as normally required through completion of high school or equivalent.
-
High level of comprehension of legal terminology and complex documents, preferably related to real estate transactions.
-
Approximately one to two years clerical job experience including Word experience.
-
Ability to type on a computer keyboard and at least 40 wpm.
-
Ability to work at least 37 1/2 hours per week in a law firm environment and provide own transportation to and from work. Ability to work hours in addition to the regular work schedule as needed.
Essential Duties and Responsibilities:
-
Utilize a computer to produce legal documents, memoranda, and correspondence according to prevailing Knox Best Practices.
-
Participate in training programs to learn and incorporate new computer skills and operational methods to meet prevailing Knox Best Practices as required for the position.
-
Follow attorney instruction and produce accurate work. Proofread all work to assure documents are free of spelling, grammatical, and typographical errors.
-
Maintain good client relationships by handling all calls, e‑mails, and visitors in an appropriate manner.
-
Open, sort and date incoming mail. Ensure the timely delivery of outgoing mail, faxes, and e‑mails.
-
Maintain effective and efficient calendar and deadline systems utilizing appropriate firm technology.
-
Arrange for court reporters and other purchased services. Register attorney(s) for seminars.
-
Conduct conflict checks for new clients and accurately open billing files for all matters. Prepare paper files and maintain file organization.
-
Enter attorney time into the time and billing software in time for month end closing. Proof, review, and edit prebills. Process bills and monitor accounts receivables.
-
Possess an understanding of attorney’s practice and actively participate in the flow of work in order to proactively assist attorneys.
-
Perform all other tasks as may be assigned from time to time by attorneys or the Chief Financial Officer.
Qualified candidates may submit a resume and cover letter to our HR team.
Knox McLaughlin Gornall & Sennett, P.C. is an equal opportunity employer. We do not discriminate on the basis of race, color, genetics, national origin, ancestry, religion, creed, gender identity, gender expression, marital status, familial status, sexual orientation, citizenship status, veteran status, political affiliation, age, disability, or any other characteristic protected by law, or because of an individual’s engaging in legally protected activities.
