IN0534 Fishers, OH0523 Independence Bus Office, OH0713 NW Bancshares HQ, PA0220 Erie - 8th & State, PA0258 Bellevue, PA0445 Williamsport, PA0725 State College Business Office
This role is responsible for supporting design, administration, compliance, communication, and governance of equity and executive compensation programs. This role plays a key part in ensuring equity and executive compensation plan administration aligns with regulatory requirements, plan rules and delegated committee authority, maintaining related policies and procedures, managing equity plan operations including ESPP, supporting Compensation Committee materials, and delivering accurate, timely analysis and reporting. This position partners closely with HR Partners, Northwest executives and managers, Legal, Finance, Payroll, internal and external auditors, and external vendors to deliver competitive, compliant, and shareholder-aligned equity and executive compensation programs.
Administer equity compensation programs, including RSUs, PSUs, RSAs, and stock options
Oversee day-to-day operations of equity plans: grants, vesting, exercises, distributions, and terminations
Partner with stock plan administrators and external vendors to ensure accurate recordkeeping and participant support
Maintain equity data integrity across systems (e.g., Workday and Fidelity stock plan administration platform)
Administer ESPP program, including enrollment cycles, contribution processing, purchase execution, and participant communications
Ensure plan compliance with IRS and SEC regulations (e.g., Section 423 requirements)
Monitor participation levels and analyze plan effectiveness
Work with Payroll and Finance to ensure accurate deductions, purchase funding, refunds, payroll account activity, general ledger reconciliation, and related financial controls
Support the design and delivery of executive compensation programs, including annual and long-term incentives
Prepare Compensation Committee materials, including analysis, exhibits, and presentation decks
Assist with modeling pay scenarios, data analytics, dilution, burn rate, share usage modeling, walk away value analysis, etc.
Support executive compensation disclosures (e.g., proxy/CD&A tables, equity tables)
Serve as the point of contact for employee inquiries related to equity awards and ESPP
Develop and deliver communications, educational materials, and training sessions to improve employee understanding of equity compensation
Provide guidance on transactions, tax implications (at a high level), and platform navigation
Partner with HR Business Partners, Northwest executives, and managers to educate stakeholders on equity and executive compensation program enhancements, tools, processes, and new technology
Resolve associate questions and issues by interpreting applicable equity and executive compensation policies, procedures, plan provisions, and administrative guidelines
Ensure compliance with U.S. regulatory requirements (e.g., SEC reporting, Section 16, Section 409A, IRC 162(m), SOX, etc.)
Support preparation and filing of Forms 3, 4, and 5
Assist in maintaining insider trading compliance processes, including blackout periods and pre-clearances
Support internal and external audits by providing documentation and reports
Perform SOX control procedures and maintain meticulous document trails
Partner with Legal on equity plan documents and amendments
Maintain established equity and executive compensation policies, procedures, guidelines, objectives, quality standards, and related governance documentation
Conduct audits to support equity compensation data accuracy, executive compensation governance, internal equity considerations, and compliance with applicable federal, state, and local regulations
Identify, research, and monitor changes in equity and executive compensation laws and regulations; summarize impacts and recommend appropriate next actions
Ensure equity and executive compensation plan administration is consistent with plan documents, committee approvals, delegated authority, and internal governance requirements
Reporting & Analytics
Prepare recurring and ad hoc reports (e.g., equity overhang, run rate, executive pay benchmarking)
Support financial reporting requirements (ASC 718 stock-based compensation expense) in partnership with Finance
Partner with Finance on equity expense tracking, accruals, reconciliations between the equity administration system, payroll accounts, and the general ledger
Support year-end equity and executive compensation reporting processes, including W-2, cost basis, taxable income, withholding, and related participant or vendor reporting
Analyze market data to inform equity and executive compensation strategies
Develop dashboards and insights for senior leadership
Identify and implement improvements to equity and executive compensation processes
Support system implementations or enhancements (e.g., stock plan platforms, reporting tools)
Leverage generative AI tools strategically to accelerate learning and enhance operational efficiency
Document procedures and maintain strong internal controls
Ensure compliance with Northwest’s policies and procedures, and Federal/State regulations
Navigate Microsoft Office Software, computer applications, and software specific to the department in order to maximize technology tools and gain efficiency
Work as part of a team
Work with on-site equipment
